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03-30-15 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 4 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA March 30, 201 5 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS Workshop Session 5:00 p.m. Regular Session 6:15 p.m. Page 2 of 4 Work Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MARCH 30, 2015, TRUSTEES REGULAR MEETING AGENDA. 4. REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Report of the Quarterly Financial “Dashboard” report for the quarter ended February 28, 2014. 5. DISCUSSION ITEMS a. Discuss and review the draft DirectionFinders Parent Survey Questions for 2015. (15 min) b. Presentation and review the draft of Tier Two (Departmental) Strategy Map for Westlake Academy. (15 min) c. Westlake Academy’s College Graduation Results. (20 min) 6. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 7. RECONVENE MEETING 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 9. BOARD RECAP / STAFF DIRECTION 10. ADJOURNMENT Page 3 of 4 Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the February 9, 2015, meeting. b. Consider approval of Resolution 15-03, Approving the Waiver Application for Missed Instructional Days in the 2014-2015 School Year. 4. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. 5. RECONVENE MEETING 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. 7. BOARD CALENDAR 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Trustee Langdon - Update on Athletics, including league options. Page 4 of 4 9. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on March 25, 2015, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes from the February 9, 2015, meeting. b. Consider approval of Resolution 15-03, Approving the Waiver Application for Missed Instructional Days in the 2014-2015 School Year. Westlake Academy Item # 3 – Review of Consent Agenda Items REPORTS Reports are prepared for informational purposes and will be accepted as presented. (there will no presentations associated with the report items) There will be no separate discussion unless a Board Member requests that report be removed and considered separately. a. Report of the Quarterly Financial “Dashboard” report for the quarter ended February 28, 2014 Westlake Academy Item # 4– Reports Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: Finance Meeting Date: March 30, 2015 Staff Contact: Debbie Piper Report Finance Director Subject: Report of the Quarterly Financial “Dashboard” report for the quarter ended February 28, 2014 EXECUTIVE SUMMARY The 2nd quarter “Dashboard” report for the FY 2014-2015 is attached. Our goal is to have a concise and easy to understand document regarding the financials of our Academy operating fund – General Fund. The remaining funds are grant funds relat ed to federal, state and local funds with specific requirements as to the expenditures. The columns represent: (1) Prior Year (6 month actual amounts) (2) Adopted Budget with (3) a 6 month YTD calculated column (4) Estimated (Amended) Budget with (5) a 6 month YTD calculated column related to the new estimated budget, (6) the “Actual YTD” as of 02/28/2015, (this actual number is compared to the calculated column (3) and (5) giving you the percentage variances in columns (7) and (8). A summary is prese nted at the bottom of the page indicating the net revenues over (under) expenditures along with the projected ending fund balance for the Adopted, Estimated Budget and the Actual YTD. The operating days remaining in Fund Balance have been calculated using operating expenditures. Please note the “Analysis” is color coded and corresponds to the specific line-item on the “Dashboard” report. All “cautionary” and “critical” items are detailed with explanations of the variances. Beside each major category or function on the analysis report, you will find a number that reflects the exact variance in that function/line-item that corresponds to the percentage on the “Dashboard”. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Effective Educators & Staff ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Page 2 of 2 GOVERNANCE FRAMEWORK The quarterly report relates directly to one of our desired outcomes, Financial Stewardship & Sustainability by ensuring that sufficient, well-managed resources are provided to support and advance the mission of Westlake Academy. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS No action required ATTACHMENTS: • Quarterly Financial Dashboard – Quarter Ended 02/28/15 • Analysis of Dashboard - Quarter Ended 02/28/15 • Local Grants – Quarter Ended 02/28/15 PRIOR YEAR ACTUAL ADOPTED ESTIMATED 6 months Annual 6 months Annual 6 months YTD Actual Budget YTD Budget YTD 02/28/15 Dashboard Dashboard Local Interest Earned 730$ 1,515$ 758$ 1,515$ 758$ 1,006$ 132.8%132.8% Local WAF Salary Reimbursement 23,706 48,790 24,395 48,790 24,395 29,349 120.3%120.3% Local Gifts and Donations-BS 726,237 1,100,000 550,000 1,100,000 550,000 874,566 159.0%159.0% Local WAF Fund-an-Item - 50,000 - 50,000 - - 100.0%100.0% Local Other Local Revenue 920 32,500 16,250 32,500 16,250 4,047 24.9%24.9% Local Athletics 32,966 64,000 32,000 64,000 32,000 42,923 134.1%134.1% Local Transportation Fees 3,675 26,000 13,000 26,000 13,000 5,800 44.6%44.6% Local Parking Fees 12,233 20,000 10,000 20,000 10,000 13,663 136.6%136.6% Local Food/Beverage 2,000 6,000 3,000 6,000 3,000 3,000 100.0%100.0% Local Town Contribution 45,000 315,000 300,000 315,000 300,000 300,000 100.0%100.0% State State Foundation Revenue 2,378,886 5,453,806 2,726,903 5,453,806 2,726,903 2,866,121 105.1%105.1% State TRS On-behalf - 328,286 - 328,286 - - 100.0%100.0% TOTAL 3,226,353$ 7,445,897$ 3,676,306$ 7,445,897$ 3,676,306$ 4,140,475$ 112.6%112.6% Positive Cautious Negative >95%75% - 95%< 75% PRIOR YEAR ACTUAL ADOPTED ESTIMATED 6 months Annual 6 months Annual 6 months YTD Actual Budget YTD Budget YTD 02/28/15 Dashboard Dashboard Instructional 11 1,960,071$ 4,510,171$ 2,644,603$ 4,504,171$ 2,642,027$ 2,358,670$ 89.19%89.27% Resources & Media 12 38,236 66,252 38,476 66,252 38,476 41,502 107.86%107.86% Curriculum and Staff Dev 13 25,990 104,089 52,045 104,089 52,045 60,049 115.38%115.38% Instructional Leadership 21 92,568 213,112 106,556 213,112 106,556 98,203 92.16%92.16% School Leadership 23 222,872 606,038 303,019 606,038 303,019 300,094 99.03%99.03% Guidance & Counseling 31 150,970 246,538 130,579 246,538 130,579 127,382 97.55%97.55% Health Services 33 35,275 68,710 37,274 68,710 37,274 35,184 94.39%94.39% Food Services 35 - 500 250 500 250 - 0.00%0.00% CoCurricular Activities 36 77,392 139,255 75,438 139,255 75,438 69,765 92.48%92.48% Administration 41 224,673 343,836 171,918 343,836 171,918 186,466 108.46%108.46% Maintenance & Operations 51 287,933 956,091 478,046 956,091 478,046 344,975 72.16%72.16% Data Processing 53 92,486 105,015 55,813 105,015 55,813 44,898 80.44%80.44% Community Services 61 47,043 110,824 55,069 110,824 55,069 53,759 97.62%97.62% Debt Service 71 - 84,186 84,186 90,186 86,762 86,231 102.43%99.39% TOTAL 3,255,509$ 7,554,617$ 4,233,270$ 7,554,617$ 4,233,270$ 3,807,178$ 89.93%89.93% Payroll & Related 61xx 2,511,046$ 5,431,204$ 3,129,814$ 5,431,204$ 3,129,814$ 2,960,335$ 94.59%94.59% Prof & Contracted Srv 62xx 424,395 1,032,369 516,185 1,032,369 516,185 425,180 82.37%82.37% Supplies & Materials 63xx 196,446 645,390 322,695 639,390 320,120 170,014 52.69%53.11% Other Operating Costs 64xx 123,623 361,468 180,391 361,468 180,391 165,417 91.70%91.70% Debt Services 65xx - 84,186 84,186 90,186 86,762 86,231 102.43%99.39% TOTAL 3,255,510$ 7,554,617$ 4,233,270$ 7,554,617$ 4,233,270$ 3,807,178$ 89.93%89.93% Positive Cautious Negative < 100%101%-110%>111% Adopted Adopted Adopted Adopted YTD Annual YTD Annual YTD Actuals Budget Budget Budget Budget 02/28/15 (29,157)$ (108,720)$ (556,964)$ (108,720)$ (556,965)$ 333,297$ - 45,000 45,000 45,000 45,000 - - (45,000) (45,000) (45,000) (45,000) - Beginning Fund Balance (Audited)959,240 1,024,517 1,024,517 959,240 959,240 1,024,517 Ending Fund Balance 930,083 915,797 467,553 850,520 492,275 1,357,814 Assigned Fund Balance 3,684 130,000 3,684 130,000 Ending Fund Balance (Unassigned)926,399$ 785,797$ 467,553 846,836$ 492,275 1,227,814 # of Operating Days (Unassigned)55 38 41 59 # of Operating Days (including Assigned)44 Daily Operating Cost $16,824 $20,698 $20,698 $20,698 OBJECT CODES REVENUES ADOPTED BUDGET Revenue Legend: EXPENDITURES ADOPTED BUDGET FUNCTION ESTIMATED BUDGET ESTIMATED BUDGET WESTLAKE ACADEMYGeneral Fund Quarter Ended 02/28/15 Expenditure Legend: SUMMARY Net Revenues Over (Under) Exp Other Resources Other Uses WESTLAKE ACADEMY Analysis of Dashboard for Quarter Ended 02/28/15 GENERAL FUND 1 REVENUES Other Local Revenue - 24.9% - (-$12,203) • A large portion of these revenues are derived from Back-to-School fees which are collected during registration week in August of each year. The bulk of the additional revenues will be received during August 2015. Transportation Fees – 44.6% - (-$7,200) • Similar to the Other Local Revenue, the majority of these revenues are collected with the Back-to-School fees. The bulk of the additional revenues will be received during August 2015. EXPENDITURES – Function Code Resources & Media – 107.86% ($3,026) • A visiting author, Susan Stevens Crummel, was invited to the Academy to speak and inspire students to aspire to write. This $1,200 expenditure will be absorbed in the current fiscal year budget by year-end. • The resource and media personnel typically purchase more resources earlier in the year in order to be utilized throughout the school year. As the year progresses, these expenditures will even out. Curriculum and Staff Development - 115.14% ($8,005) • “Great Expectations” training was funded with a grant during the summer of 2014. The training was excellent; therefore, management decided to bring the training to the Academy for those who were not able to attend. These funds will be absorbed in the current fiscal year budget by year-end. • Staff development funds are being utilized earlier in the fiscal year instead of attending training during the summer months as has been done in prior years. Funds will even out as the year progresses. WESTLAKE ACADEMY Analysis of Dashboard for Quarter Ended 02/28/15 GENERAL FUND 2 Administration - 108.46% ($14,548) • The Academy contracts with Region 11 Education Service Center for business services ($34,510). The payment for services is paid in the first quarter. As the year progresses this amount will average out. EXPENDITURES – Object Code Debt Service - 102.43% ($2,045) • Additional iPads (60) for the seniors was added to the existing lease agreement with VAR Resources after the budget was adopted. The payout is $531.21 for 3 years/$6,375 annually • Funds have been moved from Function 11 – DP supplies (see Estimated Budget) UPDATED 1/2/2014 Total Total Total Total Fund Number Source of Grant Description of Grant Grant Amount Grant Funds Rec'd Expended FY 13/14 Expended FY 14/15 Remaining Balance Notes/Comments 481 Hudson Foundation Support and promote the success of the Director of Curriculum & Instruction role. Funds to be used for the support of staff development, presenters, and lead educator expenses. (supervised by Dr. Barton) $ 36,000.00 $ 36,000.00 $ 32,540.35 $ 3,459.65 $ - 485 Hudson Foundation 50% salary for Dr. Barton; Staff development; Discretionary funds to fulfill vision and mission of the Academy $ 125,000.00 $ 125,000.00 $ 23,543.20 76,589.83 $ 24,866.97 493 Hudson Foundation Support for Director of Curriculum, Visible Learning Training, Transformational Space, Discretionary Funds for Dr. Barton & Extended lerning opportunities for students $ 55,000.00 $ 55,000.00 $ - 21,383.67 $ 33,616.33 Sub-Total $ 216,000.00 $ 216,000.00 $ 56,083.55 $ 101,433.15 $ 58,483.30 484 WA Foundation G10 Music Grant $ 3,450.00 $ 3,450.00 $ 2,245.24 $ 307.09 897.67$ 484 WA Foundation Benefit of PYP/PE department $ 7,285.07 $ 7,285.07 $ 6,026.78 $ 868.14 390.15$ 484 WA Foundation Culture of Creativity $ 740.92 $ - 740.92$ 484 WA Foundation Ipad Technology $ 6,718.00 $ - $ - $ 6,718.00 -$ Funds to be requested Sub-Total $ 18,193.99 $ 10,735.07 $ 8,272.02 $ 7,893.23 $ 2,028.74 TOTAL ACADEMY LOCAL GRANTS $ 234,193.99 $ 226,735.07 $ 64,355.57 $ 109,326.38 $ 60,512.04 WESTLAKE ACADEMY FY 2014-2015 LOCAL GRANT SUMMARY Quarter ended February 28, 2015 DISCUSSION ITEMS a. Discuss and review the draft DirectionFinders Parent Survey Questions for 2015. (15 min) b. Presentation and review the draft of Tier Two (Departmental) Strategy Map for Westlake Academy. (15 min) c. Westlake Academy’s College Graduation Results. (20 min) Westlake Academy Item # 5– Discussion Items Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: March 30, 2015 Staff Contact: Amanda DeGan Discussion Item Assistant Town Manager Subject: Discuss and review the draft DirectionFinders Parent Survey Questions for 2015. EXECUTIVE SUMMARY In an effort to gauge our success and areas for improvement, the Board conducts a bi-annual survey of our parent body. The information is used to help guide our organizational and budgetary decisions when applicable and also helps to engage our stakeholders in the success of the students. Staff has reviewed the questions from the previous survey document and made adjustments based on our current programs. We anticipate the survey will begin the administration processes in April with a subsequent report to the Board upon tabulation of the results. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustaina bility ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? The survey is important for the Board to receive a holistic source of feedback from our stakeholders and the survey instrument is approved as a component of the governance function. Which policy governs this? What addit ional direction is nec essary? Review and guidance is needed to finalize the survey document in order for staff to submit to the vendor conducting the survey. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend approval. ATTACHMENTS Draft – Survey Instrument for Parents Westlake Academy / Board of Trustee Parent Survey 1. Satisfaction with Westlake Academy: Using a scale of 1 to 5 where 5 means “very satisfied” and 1 means “very dissatisfied,” please rate your satisfaction with the following items: How satisfied are you with: Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied Don’t Know N/A A. PYP teachers/faculty 5 4 3 2 1 9 8 B. MYP teachers/faculty 5 4 3 2 1 9 8 C. DP teachers/faculty 5 4 3 2 1 9 8 D. PYP Curriculum 5 4 3 2 1 9 8 E. MYP Curriculum 5 4 3 2 1 9 8 F. DP Curriculum 5 4 3 2 1 9 8 G. IB (International Baccalaureate) curriculum 5 4 3 2 1 9 8 H. The Security Check-In System at the Main Entrance 5 4 3 2 1 9 8 J. Extracurricular sports programs 5 4 3 2 1 9 8 K Other extracurricular programs 5 4 3 2 1 9 8 L. Academic progress of your child 5 4 3 2 1 9 8 M. Social and emotional progress of your child 5 4 3 2 1 9 8 N. Academy website 5 4 3 2 1 9 8 O. Communications regarding issues/problems related to your child 5 4 3 2 1 9 8 P. Quality of communication from WA 5 4 3 2 1 9 8 Q. Methods of communication from WA 5 4 3 2 1 9 8 R. The four House system for students (Thoreau, Wheatley, Whitman and Keller) 5 4 3 2 1 9 8 S. Effectiveness of the House of Commons (HOC) 5 4 3 2 1 9 8 T. Effectiveness of the Westlake Academy Foundation (WAF) 5 4 3 2 1 9 8 U. Effectiveness of the Westlake Academy Athletic Club (WAAC) 5 4 3 2 1 9 8 V. The Primary Counseling department 5 4 3 2 1 9 8 W. The Secondary Counseling department 5 4 3 2 1 9 8 X. College preparation process 5 4 3 2 1 9 8 Y. Primary Report Card 5 4 3 2 1 9 8 Z. Secondary Report Card 5 4 3 2 1 9 8 AA. Access to online grades 5 4 3 2 1 9 8 BB. Opportunities for parental involvement 5 4 3 2 1 9 8 CC. Opportunities for parent input 5 4 3 2 1 9 8 DD. The school uniform vendor 5 4 3 2 1 9 8 EE. The school lunch program 5 4 3 2 1 9 8 FF. Maintenance of the Academy 5 4 3 2 1 9 8 GG Suitability of the campus for learning 5 4 3 2 1 9 8 HH. The adopted five year strategic plan 5 4 3 2 1 9 8 II. Overall, how satisfied are you with the quality of education provided by Westlake Academy? 5 4 3 2 1 9 8 2. Which THREE of the items listed in Question 1 are the most important to you? [Write in the letters below.] 1st ______ 2nd _______ 3rd _______ 3. Communication and Outreach: Using a scale of 1 to 5 where 5 means “Strongly Agree” and 1 means “Strongly Disagree,” please rate the following items: How strongly do you agree with the following: Strongly Agree Agree Neutral Disagree Strongly Disagree Don’t Know N/A A. The on-campus administrative staff is friendly and helpful 5 4 3 2 1 9 8 B. The Academy’s published statements of mission and philosophy align with those of the IB 5 4 3 2 1 9 8 C. I would be interested in more parent education and training sessions 5 4 3 2 1 9 8 D. The Academy’s leadership and administrative structures ensure the implementation of the IB programmes. 5 4 3 2 1 9 8 E. My child’s teacher(s) responds quickly to my inquiries 5 4 3 2 1 9 8 F. The Academy’s resources and support structures ensure the implementation of the IB programmes. 5 4 3 2 1 9 8 G My child’s teacher(s) keep me informed about their progress 5 4 3 2 1 9 8 H Collaborative planning and reflection supports the implementation of the IB programmes. 5 4 3 2 1 9 8 I. I am encouraged to volunteer at the Academy 5 4 3 2 1 9 8 J. The Academy’s written curriculum reflects IB philosophy 5 4 3 2 1 9 8 K. I am informed about what is going on in my child’s programme 5 4 3 2 1 9 8 L. The Academy’s teaching and learning reflects the IB Philosophy 5 4 3 2 1 9 8 M. Academy administrators respond to my questions in a timely manner 5 4 3 2 1 9 8 N. Email is my preferred method of communication with my child’s teacher 5 4 3 2 1 9 8 O. The Academy’s assessments reflects the IB assessment philosophy 5 4 3 2 1 9 8 P. Phone calls are my preferred method of communication with my child’s teacher 5 4 3 2 1 9 8 Q. I receive information from my child’s school with enough time to be involved in events, classroom or school-wide activities 5 4 3 2 1 9 8 4. Using a scale of 1 to 5 where 5 means “Strongly Agree” and 1 means “Strongly Disagree,” please rate your level of agreement with the following statements about Westlake Academy’s Communiqué: How strongly do you agree with the following: Strongly Agree Agree Neutral Disagree Strongly Disagree Don’t Know N/A A. The Communiqué provides important school information 5 4 3 2 1 9 8 B. The Communiqué is attractive and interesting 5 4 3 2 1 9 8 C. The Communiqué is easy to read 5 4 3 2 1 9 8 5. If you could make one suggestion to improve our Academy communication, what would it be? ______________________________________________________________________________________________ 6. Are you currently volunteering at the Academy? ____(1) Yes ____(2) No 6a. If YES to #6: How many hours each year? _______________________________________ 6b. If NO to #6: Would you like to volunteer? ____(1) Yes ____(2) No If YES, How? _______________ 7. How many parent teacher/student led conferences did you attend last year? ____(1) None ___(2) One ___(3) Two ___(4) Three or more 8. Have you had any problems scheduling parent-teacher conferences? ____(1) Yes ____(2) No 8a. If YES: what problems have you had? __________________________________________________ 9. Do you reference the Academy master calendar on a regular basis? ____(1) Yes ____(2) No 9a. If NO to #9: Why not? _____________________________________________________________________ 10. Is your child receiving off campus tutoring? ____(1) Yes ____(2) No 10a. If YES, Where? (e.g Sylvan, Kumon, etc.) Please list:___________________________________________ 10b. What subject(s)?________________________________________________________________________ 10c. How many hours per week? ______________ 11. Is your child receiving on-campus tutoring? ____(1) Yes ____(2) No 11a. If YES, what subjects?_______________________________________________________________________ 11b. If NO, why not?_____________________________________________________________________________ 12. How is your child progressing academically? ___(1) Ahead of where you would expect him/her to be ___(2) About where you would expect him/her to be ___(3) Behind where you would expect him/her to be 13. Are you pleased with your child’s progress? ____(1) Yes ____(2) No 13a. If NO to #13, why not? _______________________________________________________________________ 14. Do you feel your child is emotionally safe at school? ____(1) Yes ____(2) No 15. Do you feel your child is physically safe at school? ____(1) Yes ____(2) No 16. Do you believe you have an adequate understanding of the IB curriculum? ____(1) Yes ____(2) No 17. Do you have a child with a learning disability that utilizes special education services? ____(1) Yes ____(2) No 17a. If YES to #17: Are you satisfied with the modifications/services provided by Westlake Academy? ____(1) Yes ____(2) No 17b. If NO to #17a: Why not? _________________________________________________________________ 18. What do you like BEST about Westlake Academy?______________________________________________________ 19. If your child was not enrolled at Westlake Academy, where would your child most likely attend school? ____(1) A public school where I live ____(2) A private school ____(3) Home School 20. What ONE thing would you most like to improve at Westlake Academy? ________________________________________________________________________________________ DEMOGRAPHICS 21. Do you live in the Town of Westlake? ____(1) Yes ____(2) No 21a. If YES to #21: How important was Westlake Academy in your decision to move to Westlake? ____(4) Very important ____(3) Somewhat important ____(2) Not sure ____(1) Not important 22. Which of the following BEST describes your total annual household income? ___(1) Under $50,000 ___(3) $150,000 - $500,000 ___(2) $50,000 - $149,999 ___(4) Over $500,000 23. For how many years have you had at least one child attending Westlake Academy? _______year(s) 24. In which grades do you currently have children enrolled at Westlake Academy? (check all that apply) ___(00) Kindergaten ___(01) 1st grade ___(02) 2nd grade ___(03) 3rd grade ___(04) 4th grade ___(05) 5th grade ___(06) 6th grade ___(07) 7th grade ___(08) 8th grade ___(09) 9th grade ___(10) 10th grade ___(11) 11th grade ___(12) 12th grade 25. How many adults live in your home? ___________ 26. How many adults in your home are employed full-time outside of the home? _____(0) None _____(1) One _____(2) Two or more UNDERSTANDING WHO WE ARE 27. What do you value most about your child’s education at Westlake Academy? (Please rank the following 1 through 8, with 1 being MOST important and 8 being LEAST important.) _____ (A) IB Curriculum _____ (B) Ranking _____ (C) Public Charter School _____ (D) International Focus _____ (E) Reputation _____ (F) Class Size _____ (G) Quality of Instruction _____ (H) College Preparation 28. If you have additional comments, please provide them in the space below: ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ THANK YOU! Please return your completed survey in the postage-paid envelope that was provided addressed to: ETC Institute, 725 W. Frontier Circle, Olathe, KS 66061 Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: March 30, 2015 Staff Contact: Amanda DeGan Discussion Item Assistant Town Manager Subject: Presentation and review the Draft of Tier Two (Departmental) Strategy Map for Westlake Academy EXECUTIVE SUMMARY A team of staff members have been meeting for the past several months to update the current strategic planning document for the Academy. This is an important function as the strategic plan provides the necessary governance direction for the department and will allow the Board to determine our success via the performance measures that are developed through the process. The group included principals, coordinators, teachers, and municipal staff. We utilized the Balanced Scorecard format to promote consistency and alignment with our organization wide Tier One Strategy Map that was approved by the Council in 2014. We began the update in mid-December and spent some time educating those who were new to the sco recard framework with the terminology and the theory behind the system. Many attendees already had extensive exposure to strategic planning, which enabled them to quickly ‘catch on’ with the direction and concepts we discussed. We reviewed the relationship between the Tier One map that was created under the direction of the Council and also spent a considerable amount of time reviewing the map and Objective Commentary to help the academic team understand the vision set by the Council and how the department can support those efforts. Once a clear understanding was attained, we turned our attention in January to the task of cascading the objectives that were applicable from the Tier One level to the Tier Two (departmental) map. We then brainstormed additional objectives that would help guide the effo rts of the academic staff team and linked those items to show a strategic relationship between the objectives. In February, we were hampered by the ice days and postponed portions of the final work until March. We then met on March 17th, to finalize the objective commentary for each objective and to begin the process of identifying the applicable performance measures for the department. We will finish this step over t he next few weeks and bring the measures t o the Board for approval at a subsequent meeting. We ultimately plan to gather the data and report the measures in a dashboard format for review at the governance level. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? The departmental strategic plan is an important tool for Page 2 of 2 the staff to use as a guideline for operations and to understand the direction set by the Board. Which policy governs this? What addit ional direction is nec essary? Review and feedback for the objectives and strategy identified by the staff team prior to the finalization of the plan. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend approval. ATTACHMENTS Draft – Tier Two Departmental Strategy Map Westlake Academy – Departmental Tier Two Map Financial Stewardship Citizen, Student & Stakeholder Academic Operations People, Facilities & Technology Attract, Recruit, Retain & Develop the Highest Quality Workforce Improve Financial Stewardship Strengthen IB Philosophy & Implementation Improve the Efficiencies of Operational Systems Increase Stakeholder Satisfaction Client Logo Increase the Capacity of Teachers & Staff Improve Technology, Facilities, & Equipment Enhance Westlake Academy’s Unique Sense of Place Increase the Future Readiness of All Students Increase External Revenue Sources Optimize Student Potential Strengthen our Westlake Academy Culture WESTLAKE ACADEMY AGENDA ITEM Page 1 of 1 1 Curriculum: DP Meeting Date: March 30, 2015 Staff Contact: Dr. Mechelle Bryson Workshop Board Report Executive Principal/ Director of Education Subject: Westlake Academy’s College Graduation Results EXECUTIVE SUMMARY Preparing students for postsecondary success in our evolving global economy is the ultimate goal of a college preparation education. As the United States continues to shift from a goods-based economy to a service-based economy, a college degree is imperative. Twelve of the 20 fastest growing professions require an associate degree or higher, and all of the 71 jobs projected to grow by 20 percent or more require some college (Bureau of Labor Statistics: Partnership for 21st Century Skills, 2008.) As a nation, we graduate only 39% of college enrollees and employees entering the workforce lack skills necessary for success in the 21st Century marketplace. Our goal as a college prep school is to create college ready students prepared to successfully compete in a global marketplace. The purpose of this report is to inform the board of Westlake Academy’s college graduation results for the 2010 - 2013 graduating cohorts. In order to contextualize the data, the report will review the quality of life that a college degree affords our students as well as global, national and state graduation results for the 2014 graduating. It is important to note that college-readiness is two-fold: college acceptance and college completion. Consequently, our responsibility to students extends beyond the 12th grade. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK Why do we need governance guidance? The governance issue evolves Westlake Academy’s mission and vision regarding preparing college ready students. Which policy governs this? This does not fall under a policy; it does fall under our vision to produce college ready graduates. What additional direction is necessary? None FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS None Needed ATTACHMENTS PowerPoint Everyone Can Learn by Rita Yeung Garland High School, Garland ISD 2007-08 Texas PTA Reflections art exhibit Westlake Academy Graduates: Where Are They Going and How Are They Doing? Civic Engagement as a Function of Educational Attainment June, 2010 U.S. Census Bureau Economic Realities Half of all new jobs in the U.S. will require postsecondary degree. Fastest growth will occur in jobs requiring an associate’s degree. 1/3 of all job openings in the U.S. will require a postsecondary degree. 80% of the top 20 growth occupations in Texas will require education above the high school level. Occupations 2008 - 2018 (Bureau of Labor Statistics: Partnership for 21st Century Skills, 2008.) 5 Education Requirements for Jobs, 2018 Georgetown University, Center on Education and the Workforce, 2010 p. 14 http://www9.georgetown.edu/grad/gppi/hpi/cew/pdfs/FullReport.pdf National College Graduation Rate Initiative The plan establishes two main goals to be achieved by 2020 (extended to 2025): Raise the national college graduation rate to 60% from its current level of 40% Erase the achievement gaps based on race, ethnicity, geography and income Progress IN Texas College and Career Readiness COLLEGE COMPLETION The Organization for Economic Cooperation and Development (OECD), Education at a Glance, 2013, WE USED TO BE #1. WE ARE NOW #12. OF 100 9TH GRADERS, HOW MANY… © 2013 TEXAS COLLEGE & CAREER READINESS CENTER Source: NCES – Common Core Data, IPEDS Residency and Migration Survey, IPEDS Enrollment Survey, IPEDS Graduation Rate Survey (2008) 86 59.6 41.7 30.2 65.3 37.1 23.7 13.6 69.5 44 29.8 20.5 0 10 20 30 40 50 60 70 80 90 100 Graduate from High School Directly Enter College Enroll in a Second Year Graduate within 150% of Program Time Best-Performing State Texas Nation 0 10 20 30 40 50 60 Percentage of Adults with an Associates Degree or Higher by Age Sources: Organization for Economic Co-operation and Development. (2009). Education at a glance. US Census Bureau. (2009). American community survey. WORLD: ■ 55-64 ▲ 25-34 TEXAS: ■ 45-64 ▲ 25-34 With permission from © 2013 Texas College & Career Readiness Center College Readiness College Readiness IS Two -Fold… Admissions/Acceptance College Completion The Four Dimensions of College Readiness Key Cognitive Strategies •Problem formulation, research, •interpretation, communication, precision and accuracy. Key Content Knowledge •Key foundational content and “big ideas” from core subjects. Academic Behaviors •Self-management skills: time management, study skills, goal setting, self-awareness, and persistence. Contextual Skills and Awareness (College Knowledge) •Admissions requirements, college types and missions, affording college, college culture, and relations with professors. Key Cognitive Strategies Key Content Knowledge Academic Behaviors Contextual Skills and Awareness Key Cognitive Strategies Key Content Knowledge Academic Behaviors Contextual Skills and Awareness 13 IB and College Readiness Kolb 1996 Study Panich 2001 Study Taylor & Porath 2006 Study IB and College Readiness IB graduates are more likely to persist through college IB students are prepared for college-level coursework IB students demonstrate civic knowledge and skills IB students graduate with a sense of civic responsibility IB students demonstrate strong critical thinking skills IB primary students demonstrate superior science literacy The IB prepares students from around the world to attend top universities http://www.ibo.org/en/news/news-list/in-the-ibs-2014-review-of-research-results-find -ib-programmes-to-have-a- positive-impact-on-student-preparedness-for -college-career-and-civic-life/ Westlake Academy College Graduation Data Data Limitations The National Student Clearinghouse does not capture data from all colleges. It collect data from 93% of colleges. The fall semester immediately following graduation is defined as any enrollment that occurs between August 15 and October 31. Anyone enrolling outside of this data is not captured. Associates degrees are counted in the graduation completion data. This slightly skews the college completion rate. 24 Students in Cohort From the class of 2010 graduation completion graph, the following can be concluded: 4.2% of the 2010 graduation cohort is unaccounted 4.2% of the 2010 graduation cohort is no longer enrolled & did not graduate 29.2% of the 2010 graduation cohort is enrolled in College in year five of post-secondary life. 62.5% of the 2010 graduation cohort has completed their degree in four years or less. 32 Students in Cohort From the class of 2011 graduation completion graph, the following can be concluded: 0% of the 2011 graduation cohort is unaccounted 6.3% of the 2011 graduation cohort is no longer enrolled & did not graduate 87.5% of the 2011 graduation cohort is enrolled in College in year four of post-secondary life. 6.3% of the 2011 graduation cohort has completed their degree in three years or less. 28 Students in Cohort From the class of 2012 graduation completion graph, the following can be concluded: 3.6% of the 2012 graduation cohort is unaccounted 0% of the 2012 graduation cohort has dropped out of College 92.9% of the 2012 graduation cohort is enrolled in College in year two of post-secondary life. 3.6% of the 2012 graduation cohort began College in fall of 2013 (gap year). 40 Students in Cohort From the class of 2013 graduation completion graph, the following can be concluded: 10% of the 2013 graduation cohort is unaccounted 0% of the 2013 graduation cohort has dropped out of College 87.5% of the 2013 graduation cohort is enrolled in College in year one of post-secondary life. 2.5% of the 2011 graduation cohort has completed their degree in one years. From the Sophomore Retention chart, the following can be concluded: 100% of the 2010 and 2012 Graduating Cohort returned for year two; whereas, 97% of 2011 Graduating Cohort returned for year two. Students typically attend four year institutions. Students typically attend in State schools. Cohort Data Chart Everyone Can Learn by Rita Yeung Garland High School, Garland ISD 2007-08 Texas PTA Reflections art exhibit Data does not necessarily provide us with the answers, but does lead us to ask the right questions. EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 6 – Executive Session Westlake Academy Item # 7 – Reconvene Meeting TAKE ANY NECESSARY ACTION, IF NECESSARY Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 8 – Take any Necessary Action, if necessary BOARD RECAP / STAFF DIRECTION Westlake Academy Item #9 Board Recap / Staff Direction Westlake Academy Item # 10 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2– Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the February 9, 2015, meeting. b. Consider approval of Resolution 15-03, Missed Instructional Day Waiver. Westlake Academy Item # 3 - Consent Agenda BOT Minutes 02/09 /15 Page 1 of 3 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING February 9, 2015 PRESENT: President Laura Wheat, Trustees: Michael Barrett, Alesa Belvedere, Rick Rennhack, and Wayne Stoltenberg. Carol Langdon arrived at 5:08 p.m. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, Middle Years Principal Dr. Andra Barton, Primary Principal Rod Harding, Finance Director Debbie Piper, Jason Power Director of Information Technology, Director of HR & Administrative Services Todd Wood, Facility and Park & Recreation Director Troy Meyer, Public Works Director Jarrod Greenwood, and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE FEBRUARY 9, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 02/09 /15 Page 2 of 3 4. DISCUSSION ITEMS a. Update on the progress of Language B in the PYP and MYP Programme of Study. Dr. Barton provided an overview of the report and phasing of students. Ms. Cawthra, Director of Curriculum, provided an overview of the options for students phasing in from other schools. Discussion ensued regarding a native speaker teaching a language to non-native speakers, AAPPL testing, continue to phase students, percentage of the targeted language spoken, MYP success, PYP Spanish teachers, mapping out goals by grade, and the number of students taking French. b. Update on the progress of Mathematics in the PYP and MYP. Principal Harding, Dr. Barton, Ms. Cawthra, Ms. Bauer all presented updates regarding Mathematics. Discussion ensued regarding the utilization of iPads, resources and professional development for teachers, Texas Regional Science and Mathematics grant, double booking students, options for accelerated students, Higher Level Math partnering opportunities by other IB schools, and Visible Learning. Additional discussion ensued with Principal Harding regarding the student survey for Grades 3, 4 and 5 provided feedback how students feel about the support that their teachers give them to become successful in the their learning. It also provided teachers with feedback on how successful their feedback is and if their strategies are effective. 5. BOARD RECAP / STAFF DIRECTION Forecast the movement of students regarding phasing on Language B. Number of IB students to that transition to Higher Level Math. 6. ADJOURNMENT President Wheat adjourned the work session at 6:17 p.m. Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 6:17 p.m. BOT Minutes 02/09 /15 Page 3 of 3 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS President Wheat presented Ms. Gail James with her 10 year Service Award. 3. CONSENT AGENDA a. Consider approval of the minutes from the January 12, 2015, meeting. b. Consider approval of Resolution 15-02, Amending the Board Parameters for School Sanctioned Trips policy. MOTION: Trustee Rennhack made a motion approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. 4. BOARD CALENDAR Superintendent Brymer provided an overview of the upcoming events. 5. FUTURE AGENDA ITEMS No future agenda items. 6. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Rennhack made a motion to adjourn the regular session. Trustee Belvedere seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the regular session at 6:23 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 30, 2015. ATTEST: ____________________________ Laura Wheat, President _____________________________ Kelly Edwards, Board Secretary Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: March 3, 2014 Staff Contact: Dr. Mechelle Bryson Consent Subject: Missed Instructional Day Waiver EXECUTIVE SUMMARY Due to extreme winter weather conditions this school year, the Academy missed three instructional days. Two bad weather make-up days were built into the calendar and have been designated as instructional days (April 3rd, and June 5th). APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Academic Achievement PYP, MYP, DP (IB Continuum) Caring Environment Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child’s Potential FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Consideration of a Resolution authorizing the expedited State waiver. ATTACHMENTS 1. Resolution Resolution 15-03 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION NO. 15-03 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING THE WAIVER APPLICATION FOR MISSED INSTRUCTIONAL DAYS IN THE 2014-2015 SCHOOL YEAR. WHEREAS, the Westlake Academy Board of Trustees has considered the proposed application for missed instructional days waiver; and WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy and the public; WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That the Board of Trustees of Westlake Academy hereby approves the proposed application for missed instructional day’s waiver. SECTION 2: That this Resolution shall become effective upon the date of its passage, but contingent upon approval by the TEA. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without t he invalid provision. Resolution 15-03 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 30th DAY OF MARCH, 2015. _____________________________ ATTEST: Laura Wheat, President _____________________________ ______________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ____________________________ Ja net S. Bubert or L. Stanton Lowry, School Attorney EXECUTIVE SESSION The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 6 – Executive Session Westlake Academy Item # 5 – Reconvene Meeting TAKE ANY NECESSARY ACTION, IF NECESSARY Section 551.071(2) – Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Admissions policy and related charter amendments. Westlake Academy Item # 6 – Take any Necessary Action, if necessary  Westlake Municipal Offices closed in observance of Good Friday Friday, April 3, 2015 *Academy is in session due to Bad Weather Make-Up Day  Coffee & Conversation with the Mayor Monday, April 6, 2015; 8 – 9:30 a.m. Marriott Solana – Living Room  Westlake MasterWorks Spring Concert Thursday, April 9, 2015; 7 – 8:00 p.m. Solana’s Village Circle Courtyard Limelight – regional favorite, high energy variety band  Westlake Historical Preservation Society History Marker Dedication Day (Circle T Ranch marker) Saturday, April 11, 2015; 1:00 p.m. Southside of Circle T Ranch, along Dove Road – just west of Vaquero and the pedestrian underpass.  WA Board of Trustees Workshop & Meeting Monday, April 13, 2015 Westlake Town Hall in Solana – Council Chambers/Courtroom  Westlake Academy Foundation “Run the Ranch” 5K & 1K fun run/walk Saturday, April 18, 2015; Begins at 8:00 a.m. with walk-up registration at 7:30 a.m. Coarse runs through the Circle T Ranch in Westlake; Returns after a 10 year hiatus!  Westlake MasterWorks Spring Concert Thursday, April 23, 2015; 7 – 8:00 p.m. Solana’s Village Circle Courtyard Brave Combo – 2x Grammy winning band from Denton, TX! Westlake Academy Item #7 Board Calendar  Westlake Annual Arbor Day Celebration – Tree City USA 14th Year in a row! Saturday, April 25, 2015; 3 – 7:00 p.m. Town Park in Glenwyck Farms Future Dates to Note/Calendar:  WHPS Annual Decoration Day Monday, May 25, 2015  WA Secondary Award Ceremony; 2015 Baccalaureate and Alumni Walkway Ceremony; Senior Banquet Friday, May 29, 2015  WA Annual Year End All School Picnic Friday, June 5, 2015  WA Commencement Ceremony – Hilton Dallas/Southlake Town Square Saturday, June 6, 2015; 2:00 p.m. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. Trustee Langdon - Update on Athletics, including league options. Westlake Academy Item # 8 – Future Agenda Items Westlake Academy Item # 9 – Adjournment Back up material has not been provided for this item.