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12-10-07 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING December 10, 2007 PRESENT: President Scott Bradley and Board Trustees Larry Corson, April Gallagher, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Kim Sutter, Finance Director Debbie Piper, Executive Assistant Ginger Awtry, DPS Director Don Wilson, and Facilities and Recreation Director Troy Meyer. 1. CALL TO ORDER. President Bradley called the meeting to order at 6:11 p.m. 2. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 3. CONSIDER A RESOLUTION APPROVING THE FISCAL YEAR 2006/2007 ANNUAL AUDIT REPORT FROM STOVALL, GRANDEY & ALLEN, LLP. Mayor Bradley introduced Ms. Melinda Brown from Stovall, Grandey, & Allen for the presentation of the annual audit report. Ms. Melinda Brown briefly summarized the report. Ms. Brown stated the audit was a "good clean audit." MOTION: Trustee Gallagher made a motion to approve Resolution No. 07-12, approving the fiscal year 2006/2007 annual audit report. Trustee Steger seconded the motion. -- President Bradley recognized Head of School Brizuela for her management of the budget. Town of Westlake Board of Trustees Page 2 of 3 Regular Meeting December 10, 2007 VOTE ON MOTION: The motion carried by a vote of 5-0. With no objections from the Board, President Bradley reordered the agenda to hear item 6 and 5 followed by item 4. 6. HEAR REPORT FROM HEAD OF SCHOOL REGARDING STATUS OF WAITING LIST AND THE NEW OPEN ENROLLMENT APPLICATION PROCESS. Before reporting on the item, Head of School Brizuela announced that the Academy has received notification from the Texas Education Agency Commissioner advising of the renewal of the Academy's Charter to July 31, 2016. Head of School Brizuela reported that the open enrollment process has been revised, and reported that as of December 7, 2007, 1,129 children are on the waiting list. 5. HEAR REPORT FROM MIDDLE YEARS PROGRAM (MYP) AND DIPLOMA PROGRAM COORDINATOR REGARDING THE DIPLOMA PROGRAM (DP) AUTHORIZATION VISIT. Mr. David Jenkins, MYP Coordinator, addressed the Board regarding the item,. Mr. Jenkins outlined the Diploma Program authorization process and advised that the Diploma Program authorization visit went well. Mr. Jenkins stated that the Academy should receive notification regarding the accreditation in May 2008. 4. HEAR REPORT FROM HEAD OF PRIMARY REGARDING PRIMARY YEARS PROGRAM (PYP). Mr. Jamic Schmitz, Head of Primary, presented a PowerPoint presentation to the Board outlining the initiatives of the PYP program. 7. CONSENT AGENDA. President Bradley introduced the item and asked for a motion. A. Review and approve minutes of the School Board of Trustees meeting held on November 12, 2007. B. Review and approve any outstanding bills. MOTION: Trustee Steger moved to approve the consent agenda as presented. Trustee Corson seconded the motion. The motion carried by a vote of 5- 0. Town of Westlake Board of Trustees Regular Meeting December 10, 2007 8. ADJOURNMENT. Page 3 of 3 There being no further business, President Bradley adjourned the meeting at 7:29 p.m. APPROVED BY THE BOARD OF ALDERMEN ON JANUARY 14, 2008. Scott Bradley, President ATTEST; .% im utter, RMC, Town Secretary X 0 1