Loading...
03-05-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP March 5, 2012 PRESENT: President Wheat, Trustees: Tim Brittan, Clif Cox, Carol Langdon, and Rick Rennhack arrived at 5:11 p.m. ABSENT: David Levitan OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, School Attorney Janet Bubert, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Assistant to the Superintendent Amanda DeGan, Director of Communications & Community Affairs Ginger Awtry, and Facilities and Recreation Director Troy Meyer. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:09 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM MARCH 5, 2012, TRUSTEES REGULAR MEETING AGENDA, Council Member Langdon asked if the report would include PYP. 4. REPORTS a. The first of the monthly follow -up reports on the Academic Progress of the Secondary School. BOT Minutes 03/05/12 Page 1 of 5 Secondary Principal Dr. Calzini provided an overview of the report as presented during the meeting. Discussion ensued regarding the data in the appendices such as the amount of homework per week, number of hours spent reading and studying and the Zero policy. President Wheat moved to convene Executive Session prior to the Discussion Items. 6. EXECUTIVE SESSION The Board convened into Executive Session at 5:53 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding the use of Student Information. 7. RECONVENE MEETING President Wheat reconvened the meeting at 6:11 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. President Wheat recessed the meeting at 6 :12 p.m. to convene the regular meeting. President Wheat reconvened the workshop at 6:25 p.m., to move to the Discussion items. S. DISCUSSION ITEMS a. Curriculum Management System Presentation by Third Learning. Primary Principal Harding introduced names Dr. Don Jacobs and his team from Third Learning. Dr. Don Jacbos provided a presentation and overview on the Curriculum Management System to use to optimize and align the K — 12 IB curriculum and how to communicate that information to parents and students. Discussion ensued regarding how to measure the learning outcomes of this system, support offered to parents and teachers, how to integrate the all of the systems into BOT Minutes 03/05/12 Page 2 of 5 the continuum, the accessibility to parents, and how this tool will identify any gaps in the learning outcomes as it is applicable to TEKS testing. Staff is in the process of creating a contract with Third Learning. b. Discussion of Recommendation Pertaining to Next Steps for Campus Facility Planning Superintendent Brymer provided an overview of the reports and information provided to convey the "Next Steps" which consist of an Architect to vet the Hayes Plan and use this plan as the Campus Master Plan. He recommends the Board conduct an additional workshop to discuss the financial policies and decisions for future funding of the Academy. c. Discussion of Governance as illustrated in Dr. Brian Carpenter's Charter School Board University: An Introduction to Effective Charter School Governance; Chapters 26 -27. The Board did not discuss this item. 9. BOARD RECAP / STAFF DIRECTION Present a contract with Bennett, Benner, Pettit to review the Hayes Future Facilities Plan and provide the original Academy planning documents for the Board to review. 14. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:04 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 6:12 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS President Wheat recognized the Team and Coaches on their 2012 TCAF Varsity Girls Basketball State Championship. Jeff Ryan, 710 Garden Ct., Southlake, asked that Board conduct an assessment for students making sure the student is prepared to transition to the next grade level and provide a resource for parents and students to obtain tutoring if necessary. BOT Minutes 03/05/12 Page 3 of 5 Marle Trivedi, 2203 Vaquero Estate Blvd., Westlake, asked if an assessment could be performed for the students so parents know what is necessary for the student to succeed. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes for the meeting held on February 6, 2012. b. Consider approval of Resolution 12 -05, Adopting the 2012 -2013 School Calendar and Expedited State Waiver for Early Release and In- Service Work Days. C. Consider approval of Resolution 12 -06, Adopting a Homebound Instruction Policy. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Cox seconded the motion. The motion carried by a vote of 4 -0. 4. EXECUTIVE SESSION The Board did not convene into Executive Session. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding the use of Student Information. S. RECONVENE MEETING Not applicable. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 7. BOARD CALENDAR WA Spring Break March 12 — 16, 2012 Town Council Meeting March 26, 2012 Westlake Arbor Day April 7, 2012 BOT Minutes 03/05/12 Page 4 of 5 MasterWorks Solana Concert Series — Free Outdoor Concert by Zach King April 12, 2012, Village Courtyard, 6:00 — 7:00 p.m. - Alliance Development Forum, Marriott Championship Circle April 13, 2012, 11:00 — 1:00 p.m. MasterWorks Solana Concert Series — Free Outdoor Concert by John Adams April 19, 2012, Village Courtyard, 6:00 — 7:00 p.m. Junior High Sport Banquet, WA Dining Hall April 20, 2012, 6:00 — 8:00 p.m. - WHPS - Living History Event, `History of the Texas Flag' WA Performance Hall, 7:00 — 8:30 p.m. April 24, 2012 - Bandana Bonanza, Westlake Academy Campus May 5, 2012 S. FUTURE AGENDA ITEMS - None 9. ADJOURNMENT MOTION; Trustee Rennhack made a motion to adjourn the meeting. Trustee Brittan seconded the motion. The motion carried by a vote of 4 -0. President Wheat adjourned the meeting at 6:25 p.m. to reconvene the Workshop. APPROVED BY THE BOARD OF TRUSTEES ON APRIL 2, 2012. ATTEST: Kelly ltdwar6, Board Secretary La ra Wheat, Board President BOT Minutes 03/05/12 Page 5of5