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02-06-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP February 6, 2012 PRESENT: President Wheat, Trustees: Tim Brittan, Clif Cox, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Assistant to the Superintendent Amanda DeGan, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Facilities and Recreation Director Troy Meyer, Planning and Development Director Eddie Edwards and Budget & Management Analyst Scott Dixon. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:15 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM FEBRUARY 6, 2012, TRUSTEES REGULAR MEETING AGENDA. Trustee Langdon asked for a clarification regarding the January 9, 2012, meeting minutes regarding the Board Recap and Staff direction item listing Math and Spanish curriculum. BOT Minutes 02/06/12 Page 1 of 4 4. REPORTS a. School Lunch Satisfaction and Analysis. Discussion ensued regarding the lunch menu from the provider, the cost of items, and the number of students that bring their lunch. b. Follow -up Report on Student Withdrawals. Administrative Coordinator Nibarger provided an overview of the report stating they are continuing to gather feedback. Discussion ensued regarding the percentage of students by grade that have withdrawn from the Academy. c. Possible Charter School Intervention in the Current School Finance Litigation. Superintendent Brymer provided an overview of the report and how the litigation would affect Charter Schools. Staff will prepare a resolution for approval at the next meeting. S. DISCUSSION ITEMS a. Discussion of Various Board Policies and Options Related to These Policies as they Pertain /Relate to Impacts on Finances, Facility Financing, and Enrollment. Superintendent Brymer provided a presentation and overview of the policies that are related to Academy growth and financing. Discussion ensued regarding how to improve the On- boarding process by preparing parents and students to be successful with the IB Curriculum, the action plan implemented to address current curriculum concerns engaging students and how to move forward with a growth model. President Wheat stated that the Board is concerned about adding more students and increasing facilities before making sure they are comfortable with the schools current processes. President Wheat recessed the workshop at 7:35 p.m. President Wheat reconvened the workshop at 7 :59 p.m. BQT Minutes 02/06/12 Page 2 of 4 b. Discussion of Governance as illustrated in Dr. Brian Carpenter's Charter School Board University: An Introduction to Effective Charter School Governance; Chapters 26 -27. No action taken. 6. BOARD RECAP / STAFF DIRECTION Schedule an additional Strategic workshop to discuss the facility expansion prior to the June budget retreat. Provide a detailed report by GPA of students on the Leaver's report. Provide a comparison of last year's MYP action plan to this year's plan. Provide the Board an update of the current MYP action plan at each meeting under reports. Consider removing the indirect cost from the School budget transferring the cost back to the Municipal General fund. 7. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:03 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 8:03 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS Ange Bumgarner, 1700 Imperial Springs, Keller, asked the Board to provide better communication to parents regarding the on- boarding process and current policies and procedures. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on January 9, 2012. b. Consider approval of the minutes for the meeting held on January 23, 2012. C. Consider approval of Resolution 12 -04, Amending the 2012 Meeting Calendar. MOTION: Trustee Cox made a motion to approve the consent agenda with the revisions to the minutes as discussed. Trustee Brittan seconded the motion. The motion carried by a vote of 5 -0. BOT Minutes 02/06112 Page 3 of 4 4. BOARD CALENDAR - Grade 11 DP Drama Production — Our Town February 8, 10 & 11, 2012; 7:00 pm; WA Performance Hall - Northeast Tarrant Transportation Summit February 10, 2012; 8:30 am -1:30 pm; Hurst Conference Center - Gallery Night March 3, 2012, Marriott Solana at 6:00 p.m. - Board of Trustee Meeting March 5, 2012 - WA Spring Break March 12 — 16, 2012 - Town Council Meeting March 26, 2012 - MasterWorks Concert Spring Series — Free Outdoor Concert by Vocal Trash March 30, 2012, WA Amphitheatre 7:00 -- 8:00 p.m. - Westlake Arbor Day April 7, 2012 S. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Levitan seconded the motion. The motion carried by a vote of 5 -0. President Wheat adjourned the meeting at 8:11 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 5, 2012. ATTEST: Kelly Edwar s, Board Secretary Laura Wheat, Board President BOT Minutes 02/06/12 Page 4 of 4