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01-23-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP January 23, 2012 PRESENT: President Wheat, Trustees, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: Tim Brittan OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Assistant to the Superintendent Amanda DeGan, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, and Human Resources and Administrative Services Director Todd Wood. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:32 p.m. 2. REPORTS a. Discussion of the Quarterly Financial "Dashboard" report for the quarter ended November 30, 2011. Superintendent Brymer provided an overview of the additional items added to the report. Discussion ensued regarding the Region 11 Service Center, the projected and current enrollment, how the revenue is allocated based on student enrollment, and adjusting the enrollment based on the prior six weeks report. BOT Minutes 01/23/12 Page 1of3 3. DISCUSSION ITEMS a. Discussion of Westlake Academy Financial Forecast, Enrollment, and Facilities' Needs. Superintendent Brymer provided a presentation and overview comparing Option 2A and Organic growth options. Discussion ensued on how to address the facility needs, the possibility of expanding PYP grades, conducting an additional lottery for entrance into the MYP and DP programs, funding additional class options the cost difference between the options presented and the cost of construction. The Board advised Superintendent to move forward with the construction of a new Cafetorium. The Board also indicated a preference for the Organic Growth Option as presented. President Wheat recessed the meeting at 7:43 p.m. President Wheat reconvened the meeting at 8:02 p.m. 4. EXECUTIVE SESSION The Board convened into Executive Session at 8:17 p.m. The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Charter amendment 5. RECONVENE MEETING President Wheat reconvened the meeting at 8:48 p.m. 6. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 7. BOARD RECAP / STAFF DIRECTION - None BOT Minutes 01/23/12 Page 2of3 8, ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 8:48 p.m. APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 6 2012. ATTEST: Kell Edwar , Board Secretary LauraWheat, Board President BOT Minutes 01/23/12 Page 3 of 3