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01-09-12 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS January 9, 2012 PRESENT: President Wheat, Trustees, Tim Brittan, Ciif Cox, Carol Langdon, David Levitan and Rick Rennhack. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Assistant to the Superintendent Amanda DeGan, Finance Director Debbie Piper, Director of Communications & Community Affairs Ginger Awtry, and Facilities and Recreation Director Troy Meyer. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:10 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FROM JANUARY 9, 2012, TRUSTEES REGULAR MEETING AGENDA. Council Member Langdon asked for a correction to be made on the last page of the minutes. Superintendent Brymer provided an overview of the additional items on the consent agenda. BOT Minutes 01/09/12 Page 1 of 4 4. REPORTS a. Whole School Goals/Update on Curriculum Improvement Areas for 2011 -2012. b. Establishing the dismissal times for the 2012 -2013 school year. c. Discussion of the Quarterly Financial "Dashboard" report for the quarter ended November 30, 2011. Discussion ensued regarding the dismissal times and Whole School Goals/Update on the curriculum report. Trustees and Principals also discussed the current curriculum of Spanish and High Level Math program offerings. The Board asked Staff to schedule a workshop that focuses on Higher Level Math and other curriculum. Superintendent Brymer stated that the quarterly dashboard report was not available and would be presented during the February meeting. S. DISCUSSION ITEMS a. Presentation of the FY 2010 -2011 annual audit report from Pattillo, Brown & Hill, LLP. Finance Director Piper introduced Lindsey Todd - Fajkus from Pattillo, Brown & Hill, LLP. Mrs. Todd - Fajkus provided an overview of the Fiscal Year 2010 -2011 audit. b. Discussion of Westlake Academy Financial Forecast, Enrollment, and Facilities' needs. Superintendent Brymer provided the background of the supporting documentation as provided in response to the Boards discussion during the December meeting. Discussion ensued regarding the current number of students and filling the vacancies, the fiscal impact, marketing the Academy, faculty recruitment, what our stakeholders want, the process to amend the Charter, adding temporary buildings, organically growing the student body and debt service financing. School Attorney Bubert provided an overview of the proposed amendment regarding the request to increase enrollment. c. Discussion of Governance as illustrated in Dr. Brian Carpenter's Charter School Board University: An Introduction to Effective Charter School Governance; Chapters 26 -27. Moved to the February meeting 6. BOARD RECAP / STAFF DIRECTION Staff to plan an additional workshop to discuss Math and Spanish curriculum. BOT Minutes 01/09/12 Page 2 of 4 7. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 7 :47 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 8:01 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS Rebecca Rollins, 13239 Roanoke Road, Westlake, stated her family moved here for the school and the IB programme and that there will be a natural attrition and other surrounding schools are beginning to offer the IB curriculum. Melissa Sircar, 804 Timber Lake Circle, Southlake, stated she was pleased with the information that the Board discussed and she feels it is easier to grow the Primary Year grades as it gives kids the opportunity to become an IB student. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on December 5, 2011. b. Consider approval of Resolution 12 -01, Creating a Policy regarding State Testing and Advanced Coursework. C. Consider approval of Resolution 12 -02, Approving the FY 2010 -2011 annual audit report from Pattillo, Brown & Hill, LLP. d. Consider approval of Resolution 12 -03, Authorizing Submission to the Texas Education Agency of a Charter Amendment for the Enrollment Expansion of Westlake Academy. MOTION: Trustee Langdon made a motion to approve the consent agenda with the revisions to the minutes as discussed. Trustee Cox seconded the motion. The motion carried by a vote of 5 -0. BOT Minutes 01/09/12 Page 3of4 4. BOARD CALENDAR - 2011 WA IB Diploma Ceremony & College Reflections January 6, 2012, 2:45pm — 3:45pm; WA Gymnasium - WA Parenting Class January 9, 6:30pm — 8:30pm; WA Performance Hall (Class) Dining Hall (babysitting) - PYP & MYP Science Fair Exhibition January 14, 2012, 10:00 am — 12:00 pm; WA Gymnasium - Staff Development /MLK Student Holiday & Town Offices Closed January 16, 2012 - Early Release/Parent Teacher Conferences - Secondary January 18, 2012 - Our Town G11 -DP Drama Production January 19 -21, 7pm — 9pm; WA Performance Hall - Town Council Workshop & Meeting January 23, 2012 - Northeast Leadership Forum Annual Meeting & Award Luncheon February 3, 2012; 11:30 — 1:00 pm; Hurst Conference Center - Board of Trustee Meeting February 6, 2012 S. FUTURE AGENDA ITEMS - None 6. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 5 -0. Trustee Langdon adjourned the meeting at 8:11 p.m. APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 6, 2012. ATTEST: Kelly Edwards, Board Secretary Laura Wheat, Board President BOT Minutes 01/09/12 Page 4 of 4