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03-09-09 Trustee Regular Meeting packetThe Regular Meeting of the Westlake Academy Board of Trustees will begin immediately following the conclusion of the Workshop, but not prior to the 6:00 p.m. posted start time. WESTLAKE ACADEMY Mission / Vision Statement Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life-long learners who become well-balanced, responsible global citizens. BOARD OF TRUSTEES REGULAR MEETING A G E N D A MARCH 9, 2009 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE MUNICIPAL COURT ROOM, SUITE 207 6:00 P.M. 1. CALL TO ORDER. 2. PLEDGE OF ALLEGIANCE. 3. CITIZENS' PRESENTATIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 4. HEAR PRESENTATION BY KEVIN MAYNARD REGARDING THE WESTLAKE ACADEMY DRUM LINE. Westlake Academy Board of Trustees Page 2 of 3 Regular Meeting Agenda March 9, 2009 5. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Review and approve minutes of the School Board of Trustees regular meeting held on February 9, 2009. b. Consider a Resolution authorizing Westlake Academy to renew participation in the Region XI Benefits Cooperative for the 09-10 school year. 6. HEAR AND DISCUSS HEAD OF SCHOOL UPDATE: a. Basketball Season/Science Fair b. PSAT Scores c. PYP Self Study d. Lottery Report e. Graduation f. Spirit Week g. Arts and Sciences Center Construction 7. CONSIDER A RESOLUTION TO ADOPT A POLICY ESTABLISHING BOARD PARAMETERS FOR SCHOOL SANCTIONED TRIPS. 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None. 9. BOARD CALENDAR. - 12th Annual Charter School Conference o April 13- 15th, 2009; San Antonio Marriott Rivercenter Hotel - Bandana Bonanza o May 2, 2009, Westlake Academy Campus - TEA Charter School Orientation Session II o May 4-6, 2009; Austin 10. EXECUTIVE SESSION. Westlake Academy Board of Trustees Page 3 of 3 Regular Meeting Agenda March 9, 2009 The Board will conduct a closed session under Texas Government Code for the following: 1. Section 551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, and (ii) Consultation with attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code-Texas Government Code 551.071(2) regarding the following: A. Westlake Academy Charter document. B. Westlake Academy admissions policy. 2. Section 551.074(a)(1) of the Texas Government Code to deliberate the evaluation and duties of public officers: The Head of School 11. RECONVENE MEETING 12. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY. 13. ADJOURNMENT. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on Friday, March 6, 2009, by 5 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kim Sutter, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you.      Westlake  Academy  Item # 2 – Pledge of  Allegiance  Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible."      Westlake  Academy  Item # 3 – Citizens’  Presentations  This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. The Board will receive the information, ask staff to review the matter, or an item may be noticed on a future agenda for deliberation or action. Westlake Academy Memo To: Honorable President and Members of the Board of Trustees From: Tom Brymer, Town Manager/CEO of Westlake Academy Subject Regular Meeting of March 9, 2009 Date: March 5, 2009 ITEM Hear presentation by Kevin Maynard regarding the Westlake Academy Drum Line. BACKGROUND Kevin Maynard has requested an opportunity to make a presentation to the Board highlighting the activities of the Westlake Academy Drum Line over the past school year. FUNDING No funding impact RECOMMENDATION N/A ATTACHMENTS None MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING February 9, 2009 PRESENT: President Laura Wheat and Trustees Tim Brittan (left at 7:10 p.m. due to a family emergency), Larry Corson, Carol Langdon, Don Redding, and Rebecca Rollins. ABSENT: None. OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, School Attorney Stan Lowry, Secretary Kim Sutter, Administrative Coordinator Darcy MacFarlane, Public Works Superintendent Jarrod Greenwood, and Finance Director Debbie Piper. 1. CALL TO ORDER. President Wheat called the meeting to order at 6:35 p.m. 2. PLEDGE OF ALLEGIANCE. President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS. Mrs. Beth Bonham, 1818 Broken Bend Drive, Westlake, addressed the Board regarding the proposed field trip policy, specifically regarding the number of field trips per year, chaperones for overnight field trips, and the ratio of one teacher to 10 students. Mrs. Melissa Sircar, 804 Timber Lake Circle, Southlake, addressed the Board regarding the proposed field trip policy, specifically the chaperone/student ratio, excluding parents from participating in field trips, overnight trips, policy for students who utilize alternate transportation, and consequences for parents who do not comply with the policy. Ms. Sircar requested the item be tabled until the concerns raised by the parents can be addressed. Westlake Academy Board of Trustees Page 2 of 4 Regular Meeting Agenda February 9, 2009 Mayor Wheat read letters regarding the proposed field trip policy submitted by: - Luzanne Cundall, 2811 Manchester Lane, Grapevine - Ann Dunlap, 800 Victoria, Southlake 4. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the School Board of Trustees regular meeting held on January 12, 2009. MOTION: Trustee Redding made a motion to approve the consent agenda as presented. Trustee Corson seconded the motion. The motion carried by a vote of 5-0. 5. CONSIDER A RESOLUTION ADOPTING A POLICY REGARDING THE WRITING, AMENDING AND DISTRIBUTION OF THE PARENT/STUDENT HANDBOOK. (Tabled at the January 12, 2009, meeting). CEO Brymer presented the item to the Board. Mr. Brymer added that the policy would charge the Academy staff with identifying and making amendments to the handbook as needed. MOTION: Trustee Redding made a motion to approve Resolution No. 09-04, adopting a policy regarding the writing, amending, and distribution of the parent/student handbook. Trustee Brittan seconded the motion. The motion carried by a vote of 5-0. 6. CONSIDER A RESOLUTION AUTHORIZING THE SUPERINTENDENT OF WESTLAKE ACADEMY TO ENTER INTO A CONTRACT WITH THE REGION XI EDUCATION SERVICE CENTER TO JOIN IN A MULTI- REGIONAL PURCHASING COOPERATIVE (MRPC). HOS Rosevear presented the item to the Board, and added that the agreement permits Westlake Academy to purchase supplies at discounted prices. MOTION: Trustee Corson made a motion to approve Resolution No. 09-05, authorizing the Superintendent of Westlake Academy to enter into a contract with the Region XI Service Center to join in a multi-regional purchasing cooperative. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. 7. CONSIDER A RESOLUTION ADOPTING A POLICY REGARDING THE RESPONSIBILITY FOR PERSONNEL DECISIONS. CEO Brymer presented the item to the Board and stated that the policy is consistent with today’s practices and as well as TEA guidelines. Westlake Academy Board of Trustees Page 3 of 4 Regular Meeting Agenda February 9, 2009 CEO Brymer addressed questions from the Board regarding the policy, specifically regarding the salary scale and the selection process of new personnel. Trustee Corson suggested the policy be revised to clarify the Board’s role in setting compensation and the selection process for the hiring of section heads. In response to Trustee Corson’s suggestion, Town Manager Brymer recommended the following changes to the policy: 1) Add c.) All compensation will be in accordance with the Board approved salary scales and establishment of new positions shall be approved by the Board. 2) Add d.) The Board shall have input into the process utilized for the selection of section head positions. President Wheat suggested language be added to item b) to qualify the word ‘qualifications’ to include qualifications as identified by the Board. Town Manager Brymer suggested inserting language to further define qualification as those established by the Board. MOTION: Trustee Corson made a motion to approve Resolution 09-06, adopting a policy regarding the responsibility for personnel decisions with the changes 1) add c.) All compensation will be in accordance with Board approved teacher salary scales and establishment of new positions shall be approved by the Board; 2.) add d.) The Board shall have input into the process utilized for the selection of section head positions; 3.) Insert (Excepting those that may be established by the Board) following the word qualifications under Policy Description (b). Trustee Redding seconded the motion. The motion carried by a vote of 4-0 (Trustee Brittan was not present for the vote). 8. CONSIDER A RESOLUTION ADOPTING A POLICY ESTABLISHING BOARD PARAMETERS FOR SCHOOL SANCTIONED TRIPS. CEO Brymer presented the item to the Board, and stated that the policy is intended to create the framework for the Board’s endorsement of field trips to pursue, promote and enhance IB learning goals for Academy students as well as sets out the parameters by which trips will be conducted. Board discussion ensued regarding the need for parent input regarding the policy. HOS Rosevear recommended teacher input be sought as well. MOTION: Trustee Rollins made a motion to table consideration of the item pending discussion at a future workshop. Trustee Langdon seconded the motion. Westlake Academy Board of Trustees Page 4 of 4 Regular Meeting Agenda February 9, 2009 The motion carried by a vote of 4-0 (Trustee Brittan was not present for the vote). 9. FUTURE AGENDA ITEMS. No items were presented for consideration. 10. BOARD CALENDAR. Mayor Wheat reviewed the Board calendar. - 2009 Westlake Academy Foundation Gallery Night, An Evening at the Louvre o Friday, February 20, 2009; 7:00 pm – 11:00 pm at the Marriott Solana Hotel - TEA Charter School Orientation Session I o February 23-25, 2009; Austin - 12th Annual Charter School Conference o April 13- 15th, 2009; San Antonio Marriott Rivercenter Hotel - TEA Charter School Orientation Session II o May 4-6, 2009; Austin 11. ADJOURNMENT. There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Rollins made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0 (Trustee Brittan was not present for the vote). President Wheat adjourned the meeting at 7:23 p.m. APPROVED BY THE BOARD OF TRUSTEES ON MARCH 9, 2009. _________________________________________ Laura Wheat, President ATTEST: ___________________________________ Kim Sutter, TRMC, Town Secretary Westlake Academy Memo To: Honorable President and Members of the Board of Trustees From: Mark Rosevear, Head of School Todd Wood, Director of Administrative Services Subject Regular Meeting of March 9, 2009 Date: March 9, 2009 ITEM Consider a Resolution authorizing Westlake Academy to renew participation in the Region XI Benefits Cooperative for the 09-10 school year. BACKGROUND Westlake Academy expanded and enhanced its employee benefit package by joining the Region XI Benefits Cooperative in August 2008. The Cooperative, currently serving many school districts consisting of thousands of members, offers Westlake Academy a more comprehensive and competitive benefits package at lower costs. By leveraging the numbers of its members, this program is capable of obtaining products and services more efficiently than the Academy can obtain on its own. It is necessary to renew the Westlake Academy’s participation with the Cooperative on an annual basis. This renewal is for the 2009-2010 school year. FUNDING There is additional budgetary impact in renewing participation with the Cooperative. Benefit costs are actually reduced by the buying leverage associated with large groups. RECOMMENDATION That the Board of Trustees adopt the Resolution and Operating Procedures Agreement required for renewal. ATTACHMENTS: Resolution No 09-07 Resolution and ESC Region XI Benefits Cooperative Operational Procedures Agreement 1 WESTLAKE ACADEMY RESOLUTION NO. 09-07 EDUCATION SERVICE CENTER REGION XI BENEFITS COOPERATIVE INTERLOCAL AGREEMENT RESOLUTION AND AGREEMENT. WHEREAS, Westlake Academy, an open-enrollment charter school operated by the Town of Westlake, Texas, (“Participant”) pursuant to the authority granted under Chapter 791 Government Code, as amended, desires to join together with other school districts, charter schools, or governmental entities to participate in employee benefits offered by the Education Service Center Region XI Employee Benefits Cooperative (the “ESC Region XI BC”), holding the opinion that participation in these programs will be beneficial to the school district, charter school, or governmental entities and its employees; and WHEREAS, the ESC Region XI BC is managed by a committee called the Board of Record that consists of the superintendents or chief executive officers or their designees from each of the Participants in the Coop; and NOW, THEREFORE, BE IT RESOLVED that Board of Trustees of Westlake Academy requests the ESC Region XI BC to include Westlake Academy as a participant. Westlake Academy acknowledges and agrees to the following: 1. The purposes of the ESC Region XI BC are governmental functions or services that each party to this agreement is authorized to perform individually; 2. Any obligation to pay any fees will come from current revenues available to the Participant; 3. Such fees fairly compensate the parties performing the functions and services under the agreement; 4. This agreement incorporates the Operational Procedures developed by the Board of Record as it currently exists or may be hereafter amended by action of the Board of Record; 5. Participant delegates to the Board of Record authority to modify the Operational Procedures as the Board of Record deems in the best interests of the ESC Region XI BC; 6. Participant delegates to the Board of Record all purchasing functions related to the purposes of this interlocal agreement to the maximum extent permitted by law; 7. Participant shall comply with the Operational Procedures as established, modified, and/or approved by the Board of Record; 8. The ESC Region XI BC shall comply with the purchasing requirements for the purchase of personal property and services as required by Chapter 44 of the Education Code and Chapter 791 of the Local Government Code; 9. The term of this agreement shall be one year, from September 1, 2009, to August 31, 2010, and 10. Participant or the ESC Region XI BC may terminate Participant’s participation in the ESC Region XI BC for any reason by giving written notice to the ESC Region XI BC Board of Record sixty (60) calendar days before the anniversary date of this agreement. 2 BE IT FURTHER RESOLVED that the Board of Trustees of Participant authorizes its Superintendent/CEO to execute any and all documents and take whatever action necessary to carry out the desires of the Board of Trustees as stated herein. I certify that the foregoing is a true and correct copy of the resolution and agreement adopted by the Board of Trustees of Westlake Academy and that the same is reflected in the minutes of the Board meeting held on March 9, 2009. In witness thereof, we hereunto affix our signatures this 9th day of March, 2009. BY: __________________________________ Laura Wheat Signature of School Board or Charter Typed Name of School Board or Charter School Board President School Board President __________________________________ Kim Sutter Signature of School Board or Charter Typed Name of School Board or Charter School Board Secretary School Board Secretary __________________________________ Thomas Brymer Signature of School Board or Charter Typed Name of School Board or Charter School Superintendent/CEO School Board Superintendent/CEO Name of Agency: __Westlake Academy____________________________ Address: __2600 JT Ottinger Road_________________________ __Westlake, TX 76262___________________________ Name of Contact Person: __Todd Wood__________________________________ Phone Number: __(817) 490-5711________________________________ __________________________________ Wes Eversole _______ Signature of ESC Region XI BC Board Typed Name of ESC Region XI BC Board President President __________________________________ William Stokes Signature of ESC Region XI BC Board Typed Name of ESC Region XI BC Board Secretary Secretary __________________________________ Richard Ownby Signature of ESC Region XI Executive Typed Name of ESC Region XI Director Executive Director __________________________________ Date Approved by ESC Region XI BC 1 OPERATIONAL PROCEDURES AGREEMENT ESC REGION XI BENEFITS COOPERATIVE 2009-20010 This Operational Procedures Agreement has been reviewed and is hereby agreed to by the Board of Record of the ESC REGION XI Benefits Cooperative (ESC REGION XI BC), as well as by all other current or future members of the ESC REGION XI BC, hereinafter individually referred to as Participant. Acceptance of these procedures is acknowledged as a requirement for participation in the ESC REGION XI BC. It is agreed and understood that 1. The objective of the ESC REGION XI BC is to develop, procure, and administer employee benefits programs that embody the concept of providing improved benefit provisions to Participant’s employees and reducing costs. 2. The purpose of this agreement is to define and clarify governance, rights and responsibilities, termination guidelines, and liability and methods by which parties to this agreement shall conduct business. DEFINITIONS 1. Board of Record - The governing body of the ESC REGION XI BC. Composition of the Board is comprised of the superintendent/designee from each entity that is a member of the ESC REGION XI BC and the ESC Region XI executive director/designee. 2. Participant - Any entity that has been accepted/approved for participation by the ESC REGION XI BC Board of Record. 3. Employee Benefits Program – A program that shall include, but not be limited to, dental insurance, life insurance, disability income protection, flexible spending accounts, and other benefits as determined by the Board of Record. 4. Runout Claim - A runout claim is any claim incurred prior to the termination date that has final disposition after the termination date. PROVISIONS I. Membership in ESC REGION XI BC A. Membership of the ESC REGION XI BC shall consist of school districts and charter schools that commit to be Participants by executing the Interlocal Agreement and approving these Operational Procedures. B. By executing this agreement, the Participant transfers its rights to acquire employee benefits programs to the ESC REGION XI BC. 2 II. Governance Structure of the ESC REGION XI BC A. Membership – Direction of the ESC REGION XI BC is vested in the Board of Record consisting of each member superintendent/designee and ESC Region XI executive director/designee. B. Meetings – The Board of Record will meet as often as required to fulfill its role and function. It may meet at any place of its choosing and is not required to operate under the provisions of the Texas Open Meetings Act. Meetings may be conducted telephonically, electronically by Interactive Television (TETN), or any other manner whereby a Participant may hear and interact on matters being discussed by the Board of Record. C. Compensation – The Board of Record representatives serve without compensation and the Participants shall underwrite their own costs associated with their Board of Record representative’s expenses. D. The Board of Record shall elect annually the following: Chairman, Vice-Chairman, and Secretary. E. The duties of the Chairman of the Board shall be to: 1. Assist the ESC Region XI Board of Record representative to prepare the agenda. 2. Preside at all meetings. 3. Appoint committees that are not selected by majority vote. 4. Discuss and make motions and resolutions, and vote on all matters coming to the Board. F. The duties of the Vice-Chairman shall be to: Perform the duties of the Chairman when the Chairman is absent, has resigned, or is otherwise unable to perform duties of the office. G. The duties of the Secretary shall be to: 1. Assist the ESC Region XI in matters pertaining to the maintenance of the Board’s records, documents, and minutes. 2. In the absence of both Chairman and Vice-Chairman, call the Board meeting to order and conduct the meeting. H. Each Board officer shall serve for one term (1-year) and be elected by majority vote of the Board of Record. Each officer’s school district or charter school must be a member of the ESC Region XI BC, and any officer must forfeit his or her position if his or her school district or charter school withdraws from the ESC Region XI BC. 3 I. ESC Region XI will serve as liaison between Participants, carriers, and the Third Party Administrator, including general communications, problem resolution, and Participant meeting coordination. J. ESC Region XI shall act as fiscal agent for the ESC REGION XI BC. The fiscal agent is not liable for any financial or other loss that is incurred by the ESC REGION XI BC, other than its pro rata share. III. Role and Function of the Fiscal Agent A. Fiscal agent is authorized to create bank accounts and internal accounting procedures to ensure proper accounting of ESC REGION XI BC funds received from participants and disbursed to carriers. B. Participants are responsible for submitting payments in a timely manner to the fiscal agent, which will aggregate the funds and remit them to the carriers in a timely manner. Participants whose accounts become delinquent may be charged a late fee and interest as allowed by law, and must remedy the delinquency within 15 days of notice. A delinquent Participant shall be liable for payment to the fiscal agent for any financial institution costs associated with the Participant’s delinquency, including, but not limited to, any bank charges or interest on short-term loans necessary to pay the delinquency. Failure to remedy any delinquency may result in involuntary termination of Participant’s participation in the ESC REGION XI BC under Paragraph VI.B. C. The fiscal agent will provide any periodic accounting reports deemed necessary by the Board of Record. D. The fiscal agent shall negotiate its reimbursement for administrative expenses with the third party administrator selected in accordance with this Agreement. Additionally, as reimbursement for any financial institution charges and other costs associated with maintenance of fiscal accounts, the fiscal agent shall be entitled to retain for its sole use and benefit any interest accrued in any account operated on behalf of the ESC REGION XI BC. IV. Role and Function of the Board of Record A. In general, the role of the Board of Record is to provide overall direction for the development and operation of ESC REGION XI BC. The Board of Record shall act in a manner that is in the best interest of the Cooperative and ensure that all activities promote only the purposes for which the ESC REGION XI BC is organized. 4 B. The Board of Record will authorize the ESC Region XI representative to negotiate and enter into contracts with approved carriers for the benefit of Participants. A copy of the contracts shall be available for Participants’ review. C. The Board of Record and ESC Region XI representative retain the right and responsibility, upon consultation with Participants, to terminate any agreement with a carrier into which it has entered on behalf of Participants. D. The Board of Record and ESC Region XI designee may negotiate, implement, and administer alternative financing arrangements that it believes serves the interests of ESC REGION XI BC and its Participants, including, but not limited to, arranging for funding to cover premium payments on behalf of a Participant who is delinquent or otherwise in default of a payment. E. The Board of Record and ESC Region XI executive director or designee, the ESC Region XI employees and designees, and each Participant shall have no duty or liability due to negligence of other Participants, carriers, and providers. To the maximum extent permitted by law, each Participant hereby waives any such claim against all other Participants and the ESC Region XI executive director or designee. V. Role and Responsibilities of Participants A. Any school district, charter school or governmental entity, by action of its governing authority, may become a Participant in ESC REGION XI BC for 2009-20010 by executing the Interlocal Agreement document and the Operational Procedures Agreement. After the 2009-20010 school year, districts may petition the Board of Record for membership by following guidelines set up by the Board of Record. These guidelines will ensure that new members are beneficial to the ESC REGION XI BC. B. The Governing Board of each Participant delegates to the Board of Record authority to modify the terms of this Agreement. A Participant’s continued participation in the ESC REGION XI BC shall constitute acceptance of any changes made by the Board of Record. C. Employee Benefits Cooperative 1. Each Participant will execute necessary enrollment documents in a timely manner per contract and/or negotiated schedule. 5 2. Each Participant agrees to furnish any needed census or other necessary data as directed by the Board of Record. 3. Each Participant will remit in a timely manner all premiums and/or contract charges specified in contracts to the fiscal agent. Failure to remit premium payments may be a cause for involuntary termination of Participant from participation in the ESC REGION XI BC. D. Each member district/charter school shall be financially responsible for its share of any year-end deficit and any surplus will be returned to the district. VI. Length of Agreement and Termination A. This agreement shall be considered ongoing on behalf of the Participant. A Participant’s governing board may terminate this Agreement for any reason by notifying the Chairman of the Board of Record of the Participant’s intent to terminate participation in the ESC REGION XI BC in writing sixty (60) days before the end of the fiscal year (August 31). Termination effective date can only occur at the conclusion of a fiscal year. B. The ESC REGION XI BC Board of Record can terminate participation for good cause other than experience factor by any Participant by providing sixty (60) days written notice. Termination by the Board of Record can only be undertaken when, in the opinion of the Board of Record, the success of the overall Benefits Cooperative is jeopardized by continued participation of a given Participant, or for failure to cure a delinquency under Paragraphs III.B. or make a premium payment under V.C.3. C. Upon receipt of proper notification of a member’s intent to terminate participation, the following actions shall occur: 1. The year-end financial condition of the cooperative shall be determined. This involves computing projected terminal liability (computed runout claims liability plus any other known and/or projected obligations) for the entire cooperative and applying this amount to year-end fund balance. 2. If fund balance equals or exceeds terminal liability for the cooperative, the terminating member’s runout claims will be paid by the ESC REGION XI BC. If the fund balance does not equal or exceed terminal liability, the terminating Participant shall pay a pro rata share of the unfunded liability within thirty (30) days of the effective date of termination. 6 D. An exiting member has no claim on any cooperative fund balance or surplus. E. Only participants of the cooperative at time of cooperative dissolution will share in asset distribution that was purchased with ESC REGION XI BC monies, and only after other liabilities have been paid. Upon dissolution of the cooperative, the fiscal agent will retain the fund balance. F. The effective date of a termination, except a for cause termination, shall be the end of the fiscal year following a timely notice under Paragraph VI.A VII. Eligibility Requirements for New Members The ESC REGION XI BC will consider new members annually. Districts must make application for membership to the Board of Record by the date specified by the Board of Record. This is accomplished by submission of required written documents that are specified by the Board of Record. Requesting districts, if admitted to membership, must participate in all coverages provided by the ESC REGION XI BC. The Board of Record will notify requesting districts by July 1, or other date as determined by the Board, of their acceptance into the ESC REGION XI BC for the ensuing September 1 plan year. VIII. Liability of Parties A. To the extent permitted under state law, any Participant who is party to this agreement shall hold the Board of Record, ESC Region XI, employees of said districts, charter school, ESC, or other Participants and any of their agents, lawyers, or assignees harmless for actions relating to the establishment, maintenance, or termination of the ESC REGION XI BC. All parties hereto agree to waive any rights to litigation from any dispute unless there is evidence of intentional wrongdoing, and agree to resolve any dispute first through a mutually agreed-to form of mediation, and then through binding arbitration. B. Notwithstanding anything to the contrary contained in this Agreement, each Participant shall be individually liable for payments for any and all premiums and/or charges for employee 7 C. benefits for which the Participant and/or its employees receive insurance benefits. IX. Agreement Execution This Operational Procedures Agreement has been duly approved by the governing board of the participant at a meeting held the 9th day of March, 2009. BY: __________________________________ Laura Wheat Signature of School Board or Charter Typed Name of School Board or Charter School Board President School Board President _______________________________ Kim Sutter Signature of School Board or Charter Typed Name of School Board or Charter School Board Secretary School Board Secretary ________________________________ Thomas Brymer Signature of School Board or Charter Typed Name of School Board or Charter School Superintendent/CEO School Board Superintendent/CEO Name of Agency: __Westlake Academy____________________________ Address: __2600 JT Ottinger Road_________________________ __Westlake, TX 76262___________________________ Name of Contact Person: __Todd Wood__________________________________ Phone Number: __(817) 490-5711________________________________ _______________________________ Richard Ownby Signature of ESC Region XI Executive Typed Name of ESC Region XI Director Executive Director _______________________________ Wes Eversole Signature of ESC Region XI BC Board Typed Name of ESC Region XI BC Board President President _______________________________ William Stokes Signature of ESC Region XI BC Board Typed Name of ESC Region XI BC Board Secretary Secretary _______________________________ Date Approved by ESC Region XI BC Town of Westlake Memo To: Honorable President and Members of the Board of Trustees From: Mark Rosevear, Head of School Subject: Regular Meeting of March 9, 2009 Date: March 3, 2009 ITEM Hear and discuss Head of School update: a. Basketball Season/Science Fair b. PSAT Scores c. PYP Self Study d. Lottery Report e. Graduation f. Spirit Week g. Arts and Sciences Center Construction BACKGROUND The Head of School will update the Board on various items and happenings at the school. FUNDING This action has no impact on the budget. ATTACHMENT(S) Head of School Update PSAT Scores & Graphs PSAT Summary IB Evaluation Process Report Head of School Update 1.The basketball season has ended and the results were very good indeed. The Varsity girls were district champions and went to the state finals, the JH boys and girls won regional tournaments as did the 6th grade boys who won their championship while 5th grade boys came second. Other recent success have been at the regional Science Fair, and regional History Days where students will now be competing at State level. 2. PSAT scores were excellent. Not all students took the tests but from grades 8 to 11, 56 did (out of 138). In Math and Writing, all our students placed higher than the national grade 11 mean, while in Critical Reading our grades 9-11 were above the national grade 11 mean and grade 8 was fractionally below - 46.6. as opposed to 46.7 3. PYP Self Study (JS). We have completed the PYP Self Study. Mr. Schmitz will give a report on the process and results. I have attached an IB Evaluation Process information sheet for you. 4. Lottery report. This went very smoothly. Prospective parents have been ringing us since the event. Parents of new kinder students have been contacted. 5. Graduation (RK). What has been done: Balfour has been selected as the school vendor, for class rings, graduation announcements, caps, gowns, academic cords etc. They plan on making a presentation to students in March so they can have their class rings before the end of the school year. Tentative date of May 22 selected as date for ceremony. (Tentative pending confirmation of IB Diploma exam dates) Contact made with Marriott Solana as the venue. Plans currently would include use of a room large enough to accommodate 300 if needed and a reception to follow the ceremony. We are currently waiting for a quote from the Marriott. Alternative options include an out door ceremony at the school or use of the school gym. The Marriott is the preferred site. What remains to be done: Formation of a formal graduation committee, to be done after Spring break. Selection of and invitations to guest speakers Organization of the ceremony itself, to be done by the committee. 6. We now have ‘Students of the month’ awards, given to students who do community service projects. Each one is awarded $50 from Clifton Capital Partners. 7. The recent ‘Spirit Week’ was a great success. 8. And finally, we have a foundation for the new Arts and Science Building so are on track for the August opening. 2008 PSAT Scores and Graphs *Note: 8th and 9th grade scores are compared with 10th graders statewide and nationally. Writing 0 10 20 30 40 50 60 111098 Grade Av e r a g e s c o r e National Texas Westlake WRITING GRADE NATIONALTEXAS WESTLAKE 11 45.8 44.4 54.7 10 41 40.4 48.5 9 41 40.4 46.5 8 41 40.4 45.9 Math 0 10 20 30 40 50 60 70 111098 Grade Av e r a g e s c o r e National Texas Westlake MATH GRADE NATIONAL TEXAS WESTLAKE 11 48.94759.2 10 4443.551.3 9 4443.547.2 8 4443.549 Critical reading 0 10 20 30 40 50 60 111098 Grade Av e r a g e s c o r e National Texas Westlake CRITICAL READING GRADE NATIONAL TEXAS WESTLAKE 11 46.7 4456.5 10 41.6 40.350.6 9 41.6 40.348.9 8 41.6 40.346.6 To: WA Parents/Guardians From: Glynda Davis, Secondary Counselor Date: February 6, 2009 Re: PSAT Summary Report The following information is from College Board and is from the October, 2008 tests. I have put the information in a format that allows you to compare the scores of our students with other Texas students and with students nationwide. “Mean” scores are average scores. 1,588,688 juniors took the PSAT 1,521,122 sophomores took the PSAT WA students tested: 17 eleventh graders, 29 tenth graders, 16 ninth graders, 14 eighth graders CRITICAL READING • WA 11th grade mean 56.5 • WA 10th grade mean 50.6 • WA 9th grade mean 48.9 • WA 8th grade mean 46.6 • Texas 10th grade mean 40.3 • National 10th grade mean 41.6 • Texas 11th grade mean 44.0 • National 11th grade mean 46.7 MATH • WA 11th grade mean 59.2 • WA 10th grade mean 51.3 • WA 9th grade mean 47.2 • WA 8th grade mean 49.0 • Texas 10th grade mean 43.5 • National 10th grade mean 44.0 • Texas 11th grade mean 47.0 • National 11th grade mean 48.8 WRITING • WA 11th grade mean 54.7 • WA 10th grade mean 48.5 • WA 9th grade mean 46.5 • WA 8th grade mean 45.9 • Texas 10th grade mean 40.4 • National 10th grade mean 41.0 • Texas 11th grade mean 44.4 • National 11th grade mean 45.8 Anyone who desires more information on the PSAT may visit the College Board website at www.collegeboard.org IB Evaluation Process Programme evaluation in the Primary Years Programme (PYP), the Middle Years Programme (MYP) and the Diploma Programme is both a requirement of and a service provided by the International Baccalaureate (IB) for its authorized schools. The main purposes of programme evaluation are: • to assess the implementation of the programmes in each school • to assist the school in developing and maintaining dynamic programmes that reflect the philosophy and the programme standards and practices of the IB. Programme evaluation is not a re-authorization of the school. It allows the regional office to work closely with the school in its ongoing development of the programmes; it is also an opportunity for the IB to ensure on a regular basis that the standards and practices of the programmes are being maintained. The IB recognizes that its programmes are not static systems. They are essentially evolutionary, requiring adjustment and development in the light of experience. The IB supports schools in all stages of development of the PYP, the MYP and the Diploma Programme by providing documentation, information seminars and professional development events. For the PYP and the MYP, there are organized visits by IB staff and/or nominated, experienced practitioners. Programme evaluation does not seek to appraise or assess individual teachers or students. It will be successful in achieving its aims only if a multiplicity of stakeholders is included: teachers, programme coordinators, administrators, students, parents, board members. Programme evaluation occurs between three (3) and five (5) years after official authorization to offer the programme, and every five (5) years thereafter. The process is composed of three main phases: 1. The self-study- an in-depth inquiry into our standards and practices, and how they relate to those of the IB 2. The school visit- a two day visit carried out official IB site visitors. Interviews, classroom observations, and the document analysis will occur in this phase 3. The evaluation report- based specifically on phases one and two. Town of Westlake Memo To: Honorable President and Members of the Board of Trustees From: Tom Brymer, Town Manager/CEO Westlake Academy Subject: Regular Meeting of March 9, 2009 Date: March 2, 2009 ITEM Consider a Resolution to adopt a policy establishing Board parameters for school sanctioned trips. BACKGROUND The Senior Management Team of Westlake Academy is proposing that the Board of Trustees adopt a policy that establishes Board parameters for Westlake Academy student trips. Specifically this policy endorses the use of such trips to pursue, promote, and enhance IB learning goals for Academy students as well as sets out the parameters by which these trips will be conducted. This includes a reference in this Board policy to detailed requirements established in the Parent-Teacher Handbook. A copy of the latest version of these detailed requirements that will be placed in the next edition of the Handbook is attached below to this agenda memo. The policy itself is Exhibit A to the resolution that, if approved, adopts the policy for placement in the Board’s Policy Manual that staff is beginning to compile. This item previously appeared before the Board of Trustees on the February 9, 2009 Board Meeting but was tabled at that time to be discussed at the March workshop. FUNDING This action has no impact on the budget. RECOMMENDATION Staff recommends adoption of the resolution approving this Board policy as presented. ATTACHMENTS: Resolution No. 09-08 Proposed Policy Latest detailed student trip requirements for next edition of Parent-Student Handbook WESTLAKE ACADEMY BOARD OF TRUSTEES RESOLUTION NO. 09-08 ADOPTING A POLICY PERTAINING TO BOARD PARAMETERS FOR SCHOOL SANCTIONED TRIPS WHEREAS, the Westlake Academy Board of Trustees has considered the proposed policy establishing Board parameters for school sanctioned trips; and WHEREAS, the Westlake Academy Board of Trustees finds that this policy will enhance student achievement through the use of school sanctioned trips as teaching tools to enhance and advance IB learning goals for Academy students; and WHEREAS, the Westlake Academy Board of Trustees finds that the passage of this Resolution is in the best interests of the Academy; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1. That the Board of Trustees of Westlake Academy hereby adopts the proposed policy related to Board parameters for school sanctioned trips which is attached as Exhibit A to this resolution. SECTION 2. That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 9 DAY OF MARCH 2009. ___________________________________ Laura Wheat, President ATTEST: ______________________________ ___________________________________ Kim Sutter, Secretary Tom Brymer, Chief Executive Officer APPROVED AS TO FORM: ________________________________ L. Stanton Lowry, School Attorney 1 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 09 : Date Board Adopted: Date Board Amended: Effective Date: Policy Name: Board Parameters for School Sanctioned Trips Policy Category: Student Achievement Policy Goal: Students Who Become Well Balanced, Life Long Learners Policy Description: The Board of Trustees supports Academy sanctioned trips as a means to pursue, promote, and enhance IB learning goals for Academy students as set out in the IB Learner Profile. As such, all school sanctioned trips should fit and promote this IB Learner Profile, the IB curriculum, as well as be of direct educational value for the student participants of these trips. To that end, student trips should be planned to coordinate as much as practical with the Academy’s school calendar. A school planned trip that occurs during the time the Academy is in session should also adequately address the academic needs of the students that cannot attend the trip. The Head of School or his designate is responsible for establishing chaperone ratios that address safety needs. All trips must be planned in accordance with requirements established in the Parent-Student Handbook or other administrative procedures and requirements approved and set out by the Head of School. In an effort to provide the safest possible environment for the students of Westlake Academy, this policy for student trips will be enforced on any and all trips that require students to be away from the property located at 2600 Ottinger Road, Westlake, Texas, 76262. Any trip taken away from the school is a privilege, not a right, and as such, students are required to represent our school in a responsible manner. This 2 privilege could be revoked as a disciplinary measure if deemed necessary by the school administration. The following are the Westlake Academy Residential Trips Policy Rationale and Learning Outcomes: Rationale: At Westlake Academy, we believe that residential trips give the students greater opportunities for experiential learning within an appropriate, relevant and authentic context, as well as the chance to develop their independence and self- management skills. Time away from home helps cement and forge friendships, as well as strengthening the bonds that they have with their teachers. In addition to the aforementioned, residential trips afford students with the opportunity of experiencing different perspectives and cultures, thus promoting and developing greater understanding and international-mindedness. Learning Outcomes: DEVELOPING KEY SKILLS • Using and applying knowledge, skills and understanding in different, realistic and exciting contexts • Developing the ability to work co-operatively • Developing the ability to communicate successfully • Showing initiative and a positive attitude • Showing greater independence, moving towards self-reliance • Becoming increasingly risk aware and increasing understanding and independent action RAISING ACHIEVEMENT BY BOOSTING SELF-ESTEEM AND MOTIVATION • Raising self-esteem through successful participation and enjoyment • Developing a positive attitude to learning • Helping demonstrate strengths and understanding of limitations • Encouraging responsibility • Improving behavior • Addressing disaffection 3 DEVELOPING SOCIAL EDUCATION AND CITIZENSHIP • The ability to work with others, accept and support them, building relationships • Learning to tolerate others and respect their views – understanding equal opportunities • Learning to accept the consequences of their own actions • Learning to defend their own point of view • Encouraging a commitment to voluntary service • Exploring attitudes and values they will carry into adult life PROMOTING EDUCATION FOR SUSTAINABLE DEVELOPMENT • An appreciation of the natural world as a source of interest and challenge • A concern for living things • An understanding of the need for interdependence between people and the environment • Recognition of the effect of present actions on the future • An increasing ability to access evidence and make personal decisions PROMOTING HEALTH AND FITNESS AND A POSITIVE USE OF LEISURE (where applicable) • Developing a positive attitude to physical activities and a health lifestyle • Developing and experiencing physical fitness and well-being • Achieving success in physical activities • Developing self-respect and self-discipline and the ability to cope with adversity SCHOOL SANCTIONED TRIPS School trips fall into two categories, FIELD and RESIDENTIAL. A field trip is defined as being a day trip, residential one where the students stay overnight. However, there are some points pertinent to both: Pre-trip: 1. The school administration must approve all trip destinations and itineraries before any deposits are made. 2. Parents must agree to and sign all relevant trip forms before their child is officially registered to attend. 3. A representative from the school (teacher, administrator, coach etc.) must lead the group to represent the school and to be responsible for the appropriateness of all decisions concerning the students while away from Westlake Academy. 4. Although a school representative will be in charge of the trip, that person can solicit help from parents in helping to work on some of the administrative details of the trip. 5. Teacher/student ratio for trips will be a minimum of 1 per 10 for Primary and 1 per 10 for Secondary. During the trip: 1. All rules for conduct and student dress held within the Westlake Academy Parent/Student Handbook must be adhered to on any school-sponsored trip. 2. Any television or movie watched in transit must be rated PG or less for secondary students and G or less for Primary students. 3. Student use of alcohol, non-prescription drugs and tobacco is strictly prohibited and will be handled as outlined in the appropriate section of this handbook. 4. No public displays of affection i.e. holding hands, kissing, hugging, etc. will be permitted. 5. If parents are going to be required to transport any child from Westlake Academy, a school administrator or teacher must grant approval. Upon parental agreement to transport Westlake Academy students, that parent is required to abide by all rules stated herein. 6. If a parent accompanying the trip has their own vehicle, they will be permitted to drive only children that have been approved by the school’s representative. 7. Written permission must be obtained from the parent if a non-custodial person wishes to take another child in their vehicle. 8. Westlake Academy students must ride in the transportation provided by the school unless prior written permission has been given to the school administration outlining the details of alternate transportation. In cases where alternative transport arrangements have been made, parents must pay the full field trip fee. 9. Any Westlake Academy students transported by a commercial bus/plane will abide by the following: A Westlake Academy recognized representative (school administrator, teacher, and/or coach) has the right, at their discretion, to separate boys from girls by placing one group in the front of the transportation vehicle and one group in the back. This rule is a requirement, not an exception, and involves all overnight accommodation or places where students will be sleeping. 10. No student’s desires or behavior will be allowed to, in any way, harm the group as a whole. The school representative has the right to warn or reprimand if the undesired behavior continues or warrants immediate attention. FIELD TRIPS 1. Cell phones are not allowed on field trips and will be handled as is stated in the Personal Property sections of this handbook. RESIDENTIAL TRIPS International: If there is a Department of State warning concerning the country that the school was intending to travel to, then the school will not travel to that country. Pre-trip: 1. All residential trips are dependent on numbers of students wishing to go on these trips. If numbers fall to a level where the Head of School or Head of section thinks the trip is economically or otherwise unviable, the trip could be cancelled. This would be communicated to parents at the earliest opportunity to try to avoid cancellation. 2. Prior to residential trips, students must sign an “expected behavior” form. They will then be held accountable for their behavior on the trip at the risk of being sent home at their parents’ expense if they ignore the expectations. 3. Students with a previous record of misbehavior in school or on either field or residential trips could be barred form joining the trip. 4. If fundraising undertaken for a school trip falls short of the projected costs, then parents are still ultimately responsible for all remaining expenses or trip may be cancelled of postponed. If trip is cancelled or postponed, all monies collected will be returned to parents with the exception of non-refundable fees. 5. All fundraising ideas related to school trips must be approved by the school administration and monies raised are used solely for the purpose of defraying the expense of the trip for the students. 6. However, fundraising will not be handled by representatives of the school, but by an organizing parental committee for each trip. The school is not responsible for the distribution or organizing of fund raising information. 7. The cost of teachers’ tickets and accommodation will be borne by the traveling students, not the school. A lot of times this will be included in the discounts given by travel companies. Depending on numbers, it might be necessary to re-bill parents accordingly if numbers traveling fluctuate. 8. Parents are very welcome to come as chaperones when their children are not on the trip. During the trip: 1. For overnight trips, one chaperone will be required to stay in or in close vicinity to every student room as directed by school administrator. This clearly would not apply when students are being hosted by families from other schools. 2. Women must stay with girls and men must stay with boys. The chaperone in charge will determine a designated “lights out” time. After that time, no one is to leave the room. 3. Boys in girl’s rooms and girls in boy’s rooms will not be tolerated and could result in a student/students being sent home immediately. Siblings must also adhere to this rule. 4. Students may bring cell phones on residential trips to be used only during approved times as determined by the trip leader. 5. Any television or movie watched in transit or in the room must be rated PG or less for secondary students and G or less for Primary students. Chaperones: 1. All chaperones must be approved by the school and must follow all written and implied rules of conduct that are expected of an adult accompanying a Westlake Academy student group and sign a Chaperone Form. 2. Chaperones will be fully responsible for their own personal expenses. 3. Chaperone use of alcohol, non-prescription drugs and tobacco is strictly prohibited and will be handled as outlined in the appropriate section of this handbook. 4. Chaperone drivers must provide a copy of their current, legal driver’s licenses and insurance each time they drive. 5. Chaperone drivers are not permitted to make stops that are not planned by trip leader except in emergency situations. 6. Chaperones have the right to confiscate any materials (including but not limited to CDs, magazines, books, tee shirts, etc.) students bring on the trip that they deem inappropriate for a school group. 7. No chaperone’s desires or behavior will be allowed to, in any way, harm the group as a whole. The school representative has the right to warn, reprimand, or act in accordance with the above stated penalties if the undesired behavior continues or warrants immediate attention. 8. Chaperones cannot bring their own children on trips unless that child is a member of the class that is going on the trip. 8. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Town Manager with the requested item and the Town Manager will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Town Manager will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None. Westlake  Academy  Item # 8 –   Future Agenda  Items  Trustees Planning Calendar  Items not scheduled for a specific meeting are listed here (require discussion): Date Contact Description Format  5/12/08 T. Brymer School Exit Interviews Workshop  2/2/09 M. Rosevear Presentation of IB Programmes  Wkshp or Mtg    Mar. 9, 2009, Meeting (submittal deadline Feb. 26) –6:00 p.m. Date Contact Description Format  11/11/08 M. Rosevear Policy on Residential Trip Policy including fundraising Wkshp/Mtg  2/27/08 M. Rosevear Report on SAT / College Readiness Workshop  2/27/08 Brymer/Rosevear Input on hiring of Heads of Primary and Secondary  Workshop  2/27/08 Rosevear Head of School Update Meeting    Apr. 6, 2009, Meeting (submittal deadline Mar. 26)–6:00 p.m. Date Contact Description Format  2/2/09 Brymer/Rosevear Strategic Planning Wkshp/Mtg    May 4, 2009, Meeting (submittal deadline April 23) –6:00 p.m. Date Contact Description Format  1/30/09 M. Rosevear Shared service agreement – Regional Day School for Deaf Meeting         March 2009 April 2009 May 2009 S M T W TH F SA S M T W TH F SA S M T W TH F S 1 2 3 4 5 6 7 1 2 3 4 1 2 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 31 Council Meeting Holiday  Trustees Meeting Election Day   Council/Trustees Meeting                 9. BOARD CALENDAR. - 12th Annual Charter School Conference o April 13- 15th, 2009; San Antonio Marriott Rivercenter Hotel - Bandana Bonanza o May 2, 2009, Westlake Academy Campus - TEA Charter School Orientation Session II o May 4-6, 2009; Austin Westlake  Academy  Item # 9 –   Board Calendar     10. EXECUTIVE SESSION. The Board will conduct a closed session under Texas Government Code for the following: 1. Section 551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, and (ii) Consultation with attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code-Texas Government Code 551.071(2) regarding the following: A. Westlake Academy Charter document. B. Westlake Academy admissions policy. 2. Section 551.074(a)(1) of the Texas Government Code to deliberate the evaluation and duties of public officers: The Head of School Westlake  Academy  Item # 10 – Executive  Session     Westlake  Academy  Item # 11 –  Reconvene Meeting     Town of  Westlake  Item # 12 – Take any  necessary action from  Executive Session, if  necessary  Westlake  Academy   Item # 13 –  Adjournment  Back up material has not  been provided for this item.