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Westlake Academy BOT Budget Questions vs 2 3 Village Circle, Suite 202 ~Westlake, Texas 76262 Metro: 817-430-0941 ~ Fax: 817-430-1812 ~ www.westlake-tx.org MEMORANDUM Date: August 28, 2009 TO: Honorable Board of Trustees FROM: Ben Nibarger, Management Intern SUBJECT: Question and Answer to Board of Trustees Questions regarding the Westlake Academy Academic Services 09/10 Budget CC: Tom Brymer, Debbie Piper, Ginger Awtry, Amanda DeGan, Mark Garcia, Jamie Schmitz, Darcy McFarlane, Todd Wood Introduction During the August 3, 2009 the Board of Trustees was presented a draft budget of the 2009-2010 Westlake Academy’s Academic Services Budget. During this workshop many questions were asked regarding the Academy’s performance compared to adjacent independent school districts (ISDs) and charter schools. The list of questions has been compiled and answers prepared for the Boards review. The data used for comparative analyses of surrounding ISDs and charter schools is the 2008 Snapshot from the Texas Education Agency. This Snapshot combines all public schools performance and financial data for each fiscal year. It is important to note that the figures, used for the student and teacher population, in the Snapshot are collected on October 26. These numbers will not correlate with the corresponding numbers in the 2009- 2010 Westlake Academy Academic Services Budget because yearend figures were used for calculations in the budget document. The TEA school district map shown in Figure 1 displays the radius of surrounding ISDs and charter schools included in the analyses. There are 28 ISDs and charter schools included in the analyses. Although not all of the ISDs and charter schools are comparable in geographic size or student population they were included because of their close proximity to the Westlake Academy. Figure 1 ‐TEA School District Map  Q: Compare funding with surrounding school districts, and what is the effect of Daily Average  Attendance on school funding?  A: The funding if Daily Average Attendance was increased to 100% could increase a maximum of  3.8% or roughly $150 per student.    97.50% 97.00% 96.90% 96.90% 96.60% 96.60% 96.60% 96.50% 96.30% 96.30% 96.20% 96.10% 96.10% 96.00% 96.00% 95.90% 95.80% 95.60% 95.60% 95.50% 95.50% 95.50% 95.30% 95.20% 95.10% 94.80% 94.70% 88.30% 82%84%86%88%90%92%94%96%98%100% Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy Daily Average  Attendance 07‐08   $6,213  $9,806  $9,824  $6,967  $11,532  $9,521  $9,437  $10,563  $8,934  $8,626  $8,391  $10,483  $7,962  $10,267  $6,408  $9,849  $10,452  $12,961  $9,375  $8,340  $8,020  $7,669  $8,074  $9,148  $8,780  $8,654  $11,007  $8,529  $‐$2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000  Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy Total  Actual Revenue Per Pupil 07‐08   92% 16% 81% 90% 14% 16% 16% 16% 17% 75% 81% 15% 26% 15% 92% 40% 21% 14% 30% 30% 29% 85% 53% 20% 37% 37% 41% 92% 0%10%20%30%40%50%60%70%80%90%100% Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy % of Funding from State Government 07‐08   ISDs local revenue is primarily generated via an ad valorem/property tax  6% 82% 4% 8% 84% 78% 84% 82% 77% 4% 17% 79% 72% 84% 3% 53% 74% 84% 64% 63% 65% 2% 40% 75% 54% 52% 44% 1% 0%10%20%30%40%50%60%70%80%90% Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy % of Local & Other Revenue 07‐08    2% 3% 15% 2% 2% 5% 0% 3% 6% 21% 1% 6% 3% 1% 5% 7% 5% 2% 6% 8% 6% 13% 7% 5% 9% 11% 15% 7% 0%5%10%15%20%25% Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy % of Funding from Federal Government 07‐08   $5,246  $7,411  $7,389  $6,075  $7,603  $7,546  $7,868  $7,560  $7,324  $7,481  $7,591  $7,964  $6,326  $7,608  $5,898  $7,345  $8,361  $8,505  $6,971  $6,971  $7,254  $6,612  $7,191  $6,798  $6,998  $7,839  $9,575  $7,846  $‐$2,000 $4,000 $6,000 $8,000 $10,000 $12,000  Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy Total  Actual Operating Expenses Per Pupil 07‐08   $3,024  $4,479  $3,529  $3,927  $4,346  $4,553  $4,815  $4,494  $4,332  $3,279  $4,721  $4,619  $3,754  $4,135  $3,420  $3,921  $5,015  $4,757  $3,917  $4,189  $4,463  $3,250  $4,333  $4,068  $4,370  $4,295  $5,049  $3,570  $‐$1,000 $2,000 $3,000 $4,000 $5,000 $6,000  Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy Total  Actual Instructional Expenditures 07‐08   $5,552  $10,275  $6,553  $5,097  $11,381  $10,522  $9,010  $12,428  $8,567  $7,000  $13,305  $11,395  $8,375  $9,510  $5,811  $9,463  $11,687  $9,733  $12,473  $8,880  $8,257  $5,547  $8,352  $11,644  $8,439  $8,645  $14,097  $5,808  $‐$2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000  Arlington Classics Academy Coppell Harmony Sci Acad (Ft Worth) North Hills Carroll Lewisville Highland Park Grapevine‐Colleyville Hurst‐Euless‐Bedford East Fort Worth Montessori Westlake Academy Charter Carrollton‐Farmers Branch Keller Argyle Ft Worth Acad of Fine Arts Little Elm Denton Ponder Lake Dallas Birdville Arlington Eagle Advantage Grand Prairie Eagle Mt‐Saginaw Irving Fort Worth Lake Worth Fort Worth Can Academy Total  Expenditure Per Student 07‐08  (Including Debt Service) Q: Why is there such a significant increase in per student funding and where are the additional  funds being spent?  A: State funding per student has increased due to changes in the foundation formula.  These  changes were implemented in anticipation of a reduction in the fluctuation of state funding  seen in previous years.  When you look at the total funding per student, including the federal  start‐up funds, there has been a slight increase each year excluding the 05/06 school year.     Q: Do we have an exit interview process for students leaving Westlake Academy?  A: We currently do not have exit interviews but will be implementing them in the upcoming school  year.          $4,809 $5,729 $5,624 $6,530 $6,623 $7,057 $7,279 $6,344 $6,733 $5,742 $6,696 $6,831 $7,296 $7,575 $‐$1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000  FY 03/04 FY 04/05 FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 Funding per Student by Source State/Federal Funding State Funding Only Q: What other funding options are there?  A: Several ideas have been discussed among some staff as potential options for increasing the  funding of Westlake Academy:  1. Open alternate locations in secondary boundaries where space is less expensive in order to  achieve economies of scale.  The general administrative expenses could be better spread  across a larger student body without significant increases in staffing.  2. Increase grant writing  3. Increase fund raising activities through both the Academy and the Foundation  4. Offer expanded academic options with low cost partnerships  5. Offer charter school through a Distance Learning program  o There are currently three charter schools in Texas that offer a distance learning  program.  The number of students has been limited to 3,500 and is still in the testing  stages but would allow the Academy to increase the student body without any increase  in staff.  Lessons would be posted online (live or recorded) and allow students to  participate via chat rooms or VOIP applications.  o Charter schools participating  ƒ Texas Virtual Academy Southwest (1,500 students authorized)  • http://www.k12.com/txva/   • Uses the K12 international curriculum to deliver online educational  content.  ƒ iQ Academy of Texas (1,000 students authorized)  • http://www.iqacademytx.com/  • Uses elluminate a private educational content delivery system.    o ISDs participating  ƒ Houston ISD (1,000 students authorized)  • http://www.connectionsacademy.com/texas‐houston‐school/free‐ online‐public‐school.aspx   • Uses custom content delivery system for online classrooms.  Provides  laptops and internet subsidy, part of a pilot program.     Q: What is the unfunded IT cost at the school?   A: Todd supplied the following spreadsheet outlining unfunded expenses for the next five years.  Column1 FY 09‐10FY  10‐11FY  11‐12FY  12‐13FY  13‐14 Domain Controller Servers10,000$       ‐ ‐   Cisco Call  Manager  Upgrade ‐ 15,240$       ‐ ‐ ‐  Telephones/Peripheral  Devices2,000$          2,032$          5,195$          10,660$       11,000$        Replacement of Routers/Switches3,000$          5,080$          5,195$          5,330$          2,200$           Server Replacements4,000$          4,064$          4,156$          4,264$          ‐  Network Printers3,000$          3,731$            Totals22,000$       26,416$       14,546$       23,985$       13,200$         Q: What’s the change in hiring a new person ($330,000 town in‐kind costs)?   A: Todd spends 65 to 70 percent of his time on school related issues.  The addition of the IT  position would not significantly affect Todd’s time allotment to the Academy.   Q: How do we fund the school’s library?   A: Additional fundraising and grant applications.  There are dozens of potential grants, listed below  are two that focus on capital campaigns for educational purposes.  If the library can be  associated with literacy programs for the community and overcoming the illiteracy problem  than many more funds become available.  • Roy and Christine Sturgis Trust Grants – The Roy and Christine Sturgis Charitable and  Educational Trust established in 1981, supports organizations involved with arts, education,  engineering/technology, food services, health care, the economically disadvantaged, health  organizations, associations for homeless human services, hospitals, social services,  homelessness, libraries/library science, medical research, institute, and science. Giving is  primarily centered in the states of Arkansas and Texas. Contact the Foundation for further  application information and guidelines.  • Textron Corporate Contributions Grants – Textron focuses philanthropic giving in the  following areas: workforce development and education‐‐education at all levels, job training  and employment development, and college/university support; and healthy families/vibrant  communities‐‐arts and culture, community revitalization, and health and human services  organizations. Types of support include general operating grants, capital campaigns, building  construction/renovation, equipment acquisition, program development, conferences and  seminars, publication, seed money, fellowships, scholarship funds, research, technical  assistance, consulting services, and matching funds. Guidelines and application are available  online.        Q: What is the breakdown of in‐kind Town support to the Academy?  A: Table 1 below outlines the staffing, facilities and debt service costs associated with the  academy.  The large escalation of staffing funds seen in FY08/09 is due to the shared cost of the  Town Manager/Superintendent which had not been accounted for previously.  Table 2 breaks  down the cost of staffing per department in FY 03/04 thru 07/08.  Starting in FY 08/09 the  percentage of time spent on Academy business is accounted for per individual.  Table 1 ‐ Town Support to Westlake Academy  Fiscal YearStaffingFacilitiesDebt ServiceTotal FY 03/04 actual18,138.38$        3,150.92$          682,952.00$     704,241.30$         FY 04/05 actual87,261.10$        156,664.91$     1,028,103.76$  1,272,029.77$     FY 05/06 actual89,681.43$        174,230.68$     1,378,633.76$  1,642,545.87$     FY 06/07 actual95,077.54$        155,043.78$     1,334,655.62$  1,584,776.94$     FY 07/08 actual119,430.73$     188,086.74$     1,318,943.76$  1,626,461.23$     FY 08/09 estimated339,464.78$     205,988.70$     1,501,957.00$  2,047,410.48$     FY 09/10 proposed339,469.42$     248,637.97$     1,499,751.00$  2,087,858.39$     1,088,523.39$  1,131,803.70$  8,744,996.90$  10,965,323.99$   9.93%10.32%79.75%100.00% Town Support to Westlake Academy Total Direct Financial Contributions  and In‐Kind Support Summary