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01-12-15 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING January 12, 2015 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Wayne Stoltenberg. Rick Rennhack arrived at 5:17 p.m. Michael Barrett arrived at 6:10 p.m. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Executive Principal & Director of Education Dr. Mechelle Bryson, Diploma Programme Coordinator Chris Hill, Middle Years Principal Dr. Andra Barton, Primary Principal Rod Harding, Finance Director Debbie Piper, WA Foundation Executive Director Shelly Myers, Jason Power Director of Information Technology, Director of Communications & Community Affairs Ginger Awtry, Director of HR & Administrative Services Todd Wood, Public Works Director Jarrod Greenwood, Fire Chief Richard Whitten, and Communications Specialist Susan McFarland. Work Session 1. CALL TO ORDER President Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. BOT Minutes 01/12/15 Page 1 of 5 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JANUARY 12, 2015, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. 4. CITIZENS' PRESENTATIONS AND RECOGNITIONS Coach Alan Burt presented students of the State Volleyball Champion team: Megan Lee, Meredith McCune, Neena Perdue, Emma Hansen, Diana Hernandez, Emily Moren, Hannah Deerman, and Savannah Stonecipher. Mr. Chris Williams presented students of the State Soccer Champion team: Greg Gordon, Austin Lieber, Chase Griffin, Cole Clark, Don Dunlap, Dalton Bradshaw, Kennedy Fitzgerald, Sarah Mayhew, and Osman Bukhari. 5. REPORTS a. Report of the Quarterly Financial "Dashboard" report for the quarter ended November 30, 2014. Director Piper explained the difference between School Leadership and School Administration. 6. DISCUSSION ITEMS a. Presentation and discussion of the FY 2013 -2014 annual audit report from Weaver and Tidwell, L.L.P. Mr. Jerry Gaither and Mr. John DeBurro provided a presentation and overview of audit process. Mr. Gaither provided an overview of the GASB 33 and the accruing of state funding. Discussion ensued regarding Governmental Accounting Standards Board GASB 33, the two fiscal year start dates approved Texas Education Agency (TEA), governmental revenues, expenditures verses local funding, and GASB 68 reporting. Trustee Rennhack stated that he would like to view a report detailing the last five (5) years of State and Local funding. The Board agreed. b. Presentation and discussion of the 2013 -14 Annual Report of the Westlake Academy Foundation and Status of Current Initiatives Supporting the 2014 -15 Academic Year. Dr. Myers and President Karen Stoltenberg provided a presentation and year in review of the Foundation's 2013 -2014. BOT Minutes 01/12/15 Page 2 of 5 Discussion ensued regarding the goals for 2015, fund -an -item, and new event Run the Ranch 5K. c. Presentation and discussion regarding Technology and an update regarding iPad mini deployment. Dr. Bryson and Director Powers provided a presentation regarding the Academy's technology. Discussion ensued regarding professional development, learning networks, the Digital Learning Academy, TCEA conference, iPad productivity and benefits, creating digital content, engagement, eye hand coordination of younger students, the Strings program and insurance on iPads. Grade 1 teacher Ms. Sarah Firsching provided a presentation regarding the integration of technology with the IB and great expectations. Teachers Mrs. Busico- Flight and Ms. Firsching answered questions regarding staff and collaboration efforts using an iPad. d. Discussion and proposed amendments to the Board Parameters for School Sanction Trips. Assistant to the Superintendent DeGan provided an overview of the proposed amendments to the policy. Director of Student Life, Ms. McCown provided a presentation and overview outlining the trips by grade. Discussion ensued regarding ad hoc trips and processes and procedures. 7. BOARD RECAP / STAFF DIRECTION Staff provide a 5 year breakdown showing funding by local, intermediate and the state. 8. ADJOURNMENT President Wheat adjourned the work session at 7:11 p.m. BOT Minutes 01/12/15 Page 3 of 5 Regular Session 1. CALL TO ORDER President Wheat called the regular session to order at 7:11 p.m., with Trustee Langdon absent. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: No one addressed the Board. 3. CONSENT AGENDA a. Consider approval of the minutes from the November 17, 2014, meeting. b. Consider approval of Resolution 15 -01, Approving the Fiscal Year 2013 -2014 Annual Audit report from Weaver and Tidwell, L.L.P. MOTION: Trustee Stoltenberg made a motion approve the consent agenda. Trustee Rennhack seconded the motion. The motion carried by a vote of 4 -0. 4. PUBLIC HEARING REGARDING THE ANNUAL EDUCATIONAL PERFORMANCE REPORT FOR WESTLAKE ACADEMY. Dr. Bryson and DP Coordinator Hill provided a presentation and overview of the report. Discussion ensued regarding the correlation of the data in comparison to IB exams, Social Studies curriculum, IB, ACT and SAT testing results, and correlating graduates data using the National Student Clearinghouse data. Dr. Bryson stated that staff would provide additional information, to the Board in March, related to graduates using the National Student Clearinghouse. President Wheat opened the public hearing. No one addressed the board. President Wheat closed the public hearing. 5. BOARD CALENDAR Superintendent Brymer provided an overview of the calendar. BOT Minutes 01/12/15 Page 4 of 5 6. FUTURE AGENDA ITEMS No future items. 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Belvedere made a motion to adjourn the regular session. Trustee Barrett seconded the motion. The motion carried by a vote of 4 -0. President Wheat adjourned the regular session at 7:38 p.m. APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 9, 2015. ATTEST: CT Kelly Edward, Board Secretary Laur. Wheat, President BOT Minutes 01/12/15 Page 5 of 5