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02-04-13 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING February 4, 2013 PRESENT: President Wheat, Trustees: Michael Barrett, Carol Langdon, David Levitan and Rick Rennhack. Clif Cox arrived at 5:31 p.m. ABSENT: OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, School Attorney Janet Bubert, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities and Recreation Director Troy Meyer, and Communications & Community Affairs Director Ginger Awtry. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:09 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3.REVIEW OF CONSENT AGENDA ITEMS FOR THE FEBRUARY 4,2013, TRUSTEE -3 REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 02/04/13 Page 1 of 4 a. Discussion of the Whole School Goals. Primary Principal Harding and Secondary Principal Calzini provided an overview and presentation regarding the Whole School Goals. Discussion ensued regarding the IB standard and practices of curriculum, the program of books, reading night for parents, level reading programme, expository writing, and the implementation of improvements taught in Spanish and Mathematics. b. Continuation of Student Admission Policy and lottery impact on future enrollment. Administrative Coordinator Nibarger provided a presentation and overview of the current policy and transition plan. Discussion ensued regarding building permit qualifications, the implementation of the transition plan, fund balance, the proposed recommendations, establishing a timeline to notify siblings and secondary boundary families, and Kindergartner roundup. c. Discussion regarding the facility funding. Superintendent Brymer provided an overview of action taken by the Town Council to issued debt that will be used to construct Phase I of the Westlake Academy Master Facilities Plan. S. EXECUTIVE SESSION The Board of Trustees convened into Executive Session at 6:44 p.rn, The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071— Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Regarding procedures for the Level 3 complaint process. President Wheat reconvened the meeting at 7:03 p.m. BOT Minutes 02/04/13 Page 2 of 4 Establish a timeline regarding lottery notification of siblings and secondary boundaries students. <. 0 There being no further business before the Board, President Wheat adjourned the workshop at 7:03 p.m. • President Wheat called the meeting to order at 7:03 p.m. No one addressed the Board. a. Consider approval of the minutes for the meeting held on January 7, 2013. MOTION: Trustee Levitan made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. APPEAL4. LEVEL III PARENT The Board of Trustees convened into Executive Session at 7:06 p.n!L The Board will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) — Consultation with School Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Deliberations with attorney regarding Level 3 parent complaint. Section 551.074 (a)(2) Personnel Matters - to hear a complaint or charge against an officer or employee. BOT Minutes 02/04/13 Page 3 of 4 S. RECONVENE MEETING President Wheat reconvened the meeting at 8:27 p.m. 6. TAE ANY ACTION, IF NEEDED, FROM EXECUTIVESI ITEMS. MOTION: Trustee Rennhack made a motion to deny the parent appeal. Trustee Cox seconded the motion. The motion carried by a vote of 5-0. 8. FUTURE AGENDA ITEMS None 9. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Levitan seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 8:28 p.m. ATTEST: Kelly Edward, Board Secretary Lura Wheat, Board President BOT Minutes 02/04/13 Page 4of4