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09-29-08 PZ MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING September 25, 2008 PRESENT: Chairman Bill Greenwood and Commissioners Walter Copeland, Allen Heath, Rick Rennhack, and Sharon Sanden. ABSENT: None. OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kim Sutter, Planning and Development Director Eddie Edwards, DPS Director Don Wilson, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. Chairman Greenwood called the meeting to order at 6:08 p.m. 2. REVIEW AND APPROVE MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD ON MAY 22, 2008, AND THE JOINT WORKSHOP AND SPECIAL MEETING HELD ON MAY 29, 2008. Chairman Greenwood introduced the item and asked for a motion. MOTION: Commissioner Heath made a motion to approve the minutes as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 4-0, with Commissioner Rennhack abstaining from the vote, as he was not a member of the Commission at the time of the meetings. 3. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR AN AMENDMENT TO PLANNED DEVELOPMENT ZONING DISTRICT PD 3-3 BY AMENDING THE PERMITTED USES AND CREATING A BUFFER ZONE PARALLEL TO AND NORTH OF DOVE ROAD. SPECIFICALLY REMOVING ALL PERMITTED RESIDENTIAL USES AND ADDING TO THE ALLOWABLE SQUARE FOOTAGE OF OFFICE, USE FOR THIS DISTRICT (Zoning Case 08-05) Town of Westlake Planning and Zoning Commission Meeting Minutes September 25, 2008 Page 2 of 3 Planning and Development Director Edwards addressed the Commission regarding the case, and advised that the proposed changes are being requested by the applicant to fulfill some of the requirements of the Developer's Agreement. Mr. Joe Schneider, Vice President of Hillwood Development, was present to address questions from the Commission. Chairman Greenwood opened the public hearing. There being no on requesting to speak, Chairman Greenwood asked for a motion to close the public hearing. MOTION: Commissioner Heath made a motion to close the public hearing. Commissioner Sanden seconded the motion. The motion carried by a vote of 5-0. MOTION: Commissioner Heath made a motion to recommend approval of the case as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 5-0. 4. CONDUCT A PUBLIC HEARING AND TAKE ANY APPROPRIATE ACTION REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A PRIVATE WATER WELL TO BE LOCATED AT 1502 WILLS CT. Chairman Greenwood introduced the item and opened the public hearing. Planning and Development Director Edwards addressed the Commission regarding the item, and advised the Commission that the proposed well will be at least 15 feet from the side property line, keeping the well outside of any setbacks. The applicant, Ms. Pam DeLaPorte, was present for the hearing. There being no on requesting to speak, Chairman Greenwood asked for a motion to close the public hearing. MOTION: Commissioner Sanden made a motion to close the public hearing. Commissioner Rennhack seconded the motion. The motion carried by a vote of 5-0. MOTION: Commissioner Sanden made a motion to recommend approval of the application for a Specific Use Permit (SUP) f or a private water well as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 5-0. 5. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR A SPECIFIC USE PERMIT FOR A PRIVATE WATER WELL TO BE LOCATED ON 2600 J. T. OTTINGER ROAD; WESTLAKE CIVIC CAMPUS ADDITION, LOT 1, BLK L (APPLICATION HAS BEEN WITHDRAWN) Town of Westlake Planning and Zoning Commission Meeting Minutes September 25, 2008 Page 3 of 3 Town Manager Brymer advised the Commission that the applicant has withdrawn the application. 6. ADJOURNMENT. There being no further business to come before the Commission, Chairman Greenwood asked for a motion to adjourn the meeting. MOTION: Commissioner Rennhack made a motion to adjourn the meeting. Commissioner Copeland seconded the motion. The motion carried by a vote of 5-0. Chairman Greenwood adjourned the meeting at 6:22 p.m. Approved by the Planning and Zoning Commission on the 18 day of December 2008. ATTEST Town Secretary h /� J24w� illiam E. Greenwood, Chairman MINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN AND PLANNING AND ZONING COMMISSION JOINT WORKSHOP September 29, 2008 PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Larry Corson, Carol Langdon, Don Redding, Rebecca Rollins and Commission Chairman Bill Greenwood and Commissioners Walter Copeland, Allen Heath, Rick Rennhack (arrived at 6:22 p.m.), and Sharon Sanden. ABSENT: None. OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kim Sutter, Planning and Development Director Eddie Edwards, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. A. BOARD OF ALDERMEN. Mayor Wheat called the Board of Aldermen meeting to order at 6:08 p.m. B. PLANNING AND ZONING COMMISSION. Chairman Greenwood called the meeting to order at 6:08 p.m. 2. PRESENTATION AND DISCUSSION REGARDING LAND USE AND ZONING IN TEXAS. Town Attorney Lowry presented a PowerPoint presentation relative to Planning and Zoning in Texas. Discussion ensued regarding the need to update the Town's Comprehensive Plan and zoning regulations related to gas well drilling. The Board agreed to hold additional sessions to complete the presentation / training session. Perhaps once a quarter. Commissioner Heath was excused from the workshop at 8:32 p.m. 3. ADJOURNMENT. A. BOARD OF ALDERMEN. MOTION: Mayor Pro Tem Redding made a motion to adjourn the meeting. Alderwoman Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the workshop at 8:47 p.m. B. PLANNING AND ZONING COMMISSION. MOTION: Commissioner Rennhack made a motion to adjourn the meeting. Commissioner Sanden seconded the motion. The motion carried by a vote of 5-0. Chairman Greenwood adjourned the workshop at 8:47 p.m. Approved by the Board of Aldermen on the 6`h day of October 2008. Approved by the Planning & Zoning Commission on the I8`h day of December 2008. V /� 4iw�L William E. Greenwood, Chairman ATTEST: 't Kiri Sutter, TRMC, Town Secretary