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05-29-08 PZ MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS BOARD OF ALDERMEN AND PLANNING AND ZONING COMMISSION JOINT WORKSHOP May 29, 2008 PRESENT: Mayor Laura Wheat and Aldermen Tim Brittan, Larry Corson, Carol Langdon, Don Redding, Rebecca Rollins. PLANNING AND ZONING COMMISSION: Chairman Bill Greenwood, Commissioners Walter Copeland, Allen Heath, and Sharon Sanden. ABSENT: None. OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Public Works Superintendent Jarrod Greenwood, DPS Director Don Wilson, Public Works Superintendent Jarrod Greenwood, Planning and Development Director Eddie Edwards, Assistant to the Town Manager Ginger Awtry, and Court Administrator Amanda DeGan. 1. CALL TO ORDER. A. BOARD OF ALDERMEN Mayor Wheat called the Board of Aldermen meeting to order at 5:15 p.m. B. PLANNING & ZONING COMMISSION Chairman Greenwood called the Planning and Zoning Commission meeting to order at 5:15 p.m. 2. DISCUSSION REGARDING AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE BY REMOVING APPROXIMATELY 107 ACRES FROM PLANNED DEVELOPMENT 3 -PLANNING AREA 3 (PD 3-3) Town of Westlake Board of Aldermen and Planning & Zoning Commission Page 2 of 3 Joint Workshop May 24, 2008 AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT 3 -PLANNING AREA 12 (PD 3-12). Town Manager Brymer reviewed the zoning case and advised that staff is recommending approval of the case based on the following findings: - Conformance with the Comprehensive Plan - Zoning Districts / Uses Permitted - Access 1 Streets (no site access proposed from Dove Road) - Site Design / Drainage - Pedestrian Circulation / Trails / Open Space Discussion ensued regarding the site access, residential density, and trail plan. The following individuals representing the applicant were present: - Mr. Joe Schneider, Senior Vice President, Hillwood Properties - Mr. Russell Laughlin, Vice President, Hillwood Properties - Mr. Bradley Selner, Executive Vice President, Staubach - Mr. Tommy Parrett, Executive Vice President, Staubach - Mr. John Eisele, Partner, Deloitte - Mr. Cary Moon, Deloitte - Mr. Paul Martin, Attorney representing Deloitte Russell Laughlin addressed the Board and Commission regarding the case. Mr. John Eisele, Partner with Deloitte, briefly reviewed the plan concept and stated that the development would be a cornerstone for attracting, developing, and retaining Deloitte personnel. Mr. Eisele added that the Circle T location is favored `heavily' and that Deloitte is very cognizant of retaining the features of the site. Mayor Wheat expressed her excitement about the development. Alderman Corson expressed his desire to have the master trail plan updated. 3. DISCUSS POSSIBLE DEVELOPERS AGREEMENT RELATED TO PLANNED DEVELOPMENT 3 — PLANNING AREA 3 (PD3-3) AND PROPOSED PLANNED DEVELOPMENT 3 PLANNING AREA 12 (3-12). Town Manager Brymer advised the Board and the Commission that a proposed development agreement will be brought before the Board for approval at a future meeting. Town Attorney Lowry stated that the zoning case and the developer agreement will be considered separately as the zoning case applies only to the property in question and addresses uses and restrictions to the specific site and any off-site issues will need to be addressed under a separate agreement. Town of Westlake Board of Aldermen and Planning & Zoning Commission Page 3 of 3 Joint Workshop May 29, 2008 Town Manager Brynner outlined the major points of the agreement and advised the Board and the Commission that Hillwood has agreed to participate in the improvements to Dove Road (between the western boundary of Fidelity and the western boundary of the Deloitte property), at a maximum participation rate of 50% of the cost or $1,500,000. Discussion ensued with regard to the Dove Road improvements, the undergrounding of utilities, site access, and the reduction of residential acreage in the remainder of PD 3-3. Town Manager Brymer advised the Board that an item will be included on the June 9, 2008, agenda for the Board to consider the agreement. 4. ADJOURNMENT. A. BOARD OF ALDERMEN There being no further business, Mayor Wheat asked for a motion to adjourn. MOTION: Alderman Brittan made a motion to adjourn the meeting. Mayor Pro Tem Redding seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the Board of Aldermen at 7:02 p.m. B. PLANNING & ZONING COMMISSION There being no further business, Chairman Greenwood asked for a motion to adjourn.. MOTION: Commissioner Copeland made a motion to adjourn the meeting. Commissioner Heath seconded the motion. The motion carried by a vote of 4-0. Chairman Greenwood adjourned the Planning and Zoning Commission at 7:02 p.m. APPROVED BY THE BOARD OF ALDERMEN ON JUNE 2J, 2008. APPROVED BY THE PLANNING AND ZONING COMMISSION ON SEPTEMBER 25, 2008. M utter, TRMC, Town Secretary k'- Z kAz-2�4 Bill Greenwood, Chairman MINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION SPECIAL MEETING May 29, 2008 PRESENT: Chairman Bill Greenwood and Commissioners Walter Copeland, Allen Heath and Sharon Sanden. ABSENT: None. OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Stan Lowry, Town Secretary Kim Sutter, Director of Planning and Development Eddie Edwards, DPS Director Don Wilson, Public Works Superintendent Jarrod Greenwood, and Assistant to the Town Manager Ginger Awtry. 1. CALL TO ORDER. Chairman Greenwood called the meeting to order at 7:19 p.m. 2. CONTINUE A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, BY REMOVING APPROXIMATELY 107 ACRES FROM PLANNED DEVELOPMENT 3 -PLANNING AREA 3 (PD 3-3) AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT 3 -PLANNING AREA 12 (PD 3-12); (THIS CASE IS BEING CONTINUED FROM THE MAY 22, 2008, MEETING) Town Manager Brymer introduced the case and advised the Commission that staff recommends approval of the case. Mr. Brymer advised the Commission that the detailed concept plan depicts public access/entrance from Westlake Parkway and an employee/service access entrance/exit from J.T. Ottinger Road. Chairman Greenwood continued the public hearing at this time. There being no on requesting to speak, Chairman Greenwood requested at motion to close the public hearing. Planning and Zoning Commission Special Meeting May 29, 2008 Page 2 of 2 MOTION: Commissioner Heath made a motion to close the public hearing. Commissioner Sanden seconded the motion. The motion carried by a vote of 4-0. MOTION: Commissioner Copeland made a motion to recommend approval of the zoning case for an amendment to the comprehensive zoning ordinance of the Town of Westlake, Texas, by removing approximately 107 acres from planned development 3 -planning area 3 (PD 3-3) and rezoning that acreage to be called planned development 3 -planning area 12 (PD 3-12); Commissioner Sanden seconded the motion. Commissioner Heath recommended the approval be contingent upon the staff recommendations, approval of the development agreement by the Board of Aldermen, and rezoning of Planned Development 3 (PD 3-3). In response to Commissioner Heath's recommendation, Town Attorney Lowry suggested the motion reflect the importance of the development agreement as part of the Commission's recommendation for approval. AMENDED MOTION: Commission Copeland amended the motion to recommend approval contingent upon the staff recommendations and to reflect the importance of the approval of the off-site development agreement as discussed in the May 29, 2009, joint workshop with the Board of Aldermen. Commission Sanden seconded the amendment. The motion carried by a vote of 4-0. 3. ADJOURNMENT. There being no further business to come before the Commission, Chairman Greenwood asked for a motion to adjourn the meeting. MOTION: Commissioner Heath made a motion to adjourn the meeting. Commissioner Sanden seconded the motion. The motion carried by a vote of 4-0. Commissioner Greenwood adjourned the meeting at 7:25 p.m. Approved by the Planning and Zoning Commission on the 25 day of September 2008. William E. Greenwood, Chairman ATTEST: 4Kim`Sutter; TRMC, Town Secretary tj