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05-08-08 PZ MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING May 8, 2008 PRESENT: Chairman Bill Greenwood and Commissioners Tim Brittan, Walter Copeland, Allen Heath and Sharon Sanden. ABSENT: None. OTHERS PRESENT: Town Manager Tom Brymer and Town Secretary Kim Sutter. 1. CALL TO ORDER. Chairman Greenwood called the meeting to order at 7:00 p.m. 2. CONTINUE A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, BY REMOVING APPROXIMATELY 107 ACRES FROM PLANNED DEVELOPMENT 3 -PLANNING AREA 3 (PD 3-3) AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT 3 -PLANNING AREA 12 (PD 3-12); AUTHORIZING, AMONG OTHER THINGS, A CONFERENCE AND EDUCATIONAL CENTER, DATA CENTER, OFFICE AND RETAIL USES; DEFINING CERTAIN TERMS; DESCRIBING AND INTERPRETING THE PD CONCEPT PLAN, REGULATING PERMITTED USES, HEIGHT, LOT SIZES, BUILDING LINES, TOTAL FLOOR AREA, PARKING, LOADING AND OTHER DEVELOPMENT STANDARDS; LANDSCAPING, FLOOD PLAIN, AND DRAINAGE; PROVIDING FOR THE AMENDMENT OF THE OFFICIAL ZONING MAP; PROVIDING A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Chairman Greenwood introduced the item. Planning and Zoning Commission Special Meeting May 8, 2008 2 of 3 Town Manager Brymer addressed the Board regarding the case and advised the Commission that this is a continuance from the April 24, 2008, meeting, and the applicant has requested an additional continuance. Mr. Joe Schneider, Vice President of Land Development for Hillwood Properties, representing the applicant was present to address questions from the Commission. Town Manager Brymer advised that the following items have been provided to the Commission: - Briefing memo; - Draft of proposed ordinance; - PD Concept Plan; - Vicinity Maps; - Traffic Impact Analysis; - Letter from Staubach Company with regard to service/employee access; - Letter from Hillwood with regard to allowable density within the remaining portion of PD 3-3. Chairman Greenwood continued the public hearing. Mr. Joe Schneider, Hillwood Properties, addressed the Commission, and requested a continuance of the case to May 22, 2008. Discussed ensued with regard to traffic counts on Dove Road. There being no others requesting to address the Board regarding the case, Chairman Greenwood requested a motion to continue the public hearing. MOTION: Commissioner Brittan made a motion to continue the public hearing to May 22, 2008, at 7 p.m. Commissioner Heath seconded the motion. The motion carried by a vote of 5-0. Commissioner Sanden reminded Mr. Schneider of the sense of the Commission to have the applicant work with the Westlake Public Art Society to explore opportunities for public art sites on the tract and/or opportunities to incorporate public art in the signage as they work through the site plan process. Mr. Schneider acknowledged the Commissions request. Planning and Zoning Commission 3 of 3 Special Meeting May 8, 2008 3. DISCUSSION REGARDING THE UPCOMING CONSIDERATION OF A ZONING ORDINANCE AMENDMENT REGARDING OIL & GAS WELL DRILLING SITES. Town Manager Brymer addressed the Commission regarding the item. Mr. Brymer reviewed the policy relative to gas well drilling as approved by the Board of Aldermen during the April 28, 2008, workshop. Mr. Brymer advised the Commission that the process encompasses two components: 1) zoning related relative to land use and will be include a recommendation from the Commission; and 2) revisions to the technical standards relative to the drilling, which falls under the jurisdiction of the Board of Aldermen. Town Manager Brymer advised the Commission that, at the direction of the Board of Aldermen, staff is conducting the research relative to land use and technical review as they relate to gas well drilling in Westlake, and the process is expected to take 60 to 90 days. As a result of the direction by the Board and the estimated timeline, Mr. Brymer advised the Commission that the May 19, 2008, Planning and Zoning Commission meeting will not be held. Discussion ensued with regard to the technical standards of the proposed gas well drilling ordinance. 4. ADJOURNMENT. There being no further business to come before the Commission, Chairman Greenwood asked for a motion to adjourn the meeting. MOTION: Commissioner Heath made a motion to adjourn the meeting. Commissioner Brittan seconded the motion. The motion carried by a vote of 5-0. Commissioner Sanden adjourned the meeting at 7:45 p.m. Approved by the Planning and Zoning Commission on the 22°d day of May 2008. William E. r enwood, Chairman 0 Kim Titter, TRMC, Town Secretary