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04-24-08 PZ MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING April 24, 2008 PRESENT: Chairman Bill Greenwood and Commissioners Walter Copeland, Allen Heath, and Sharon Sanden. ABSENT: Commissioner Tim Britian. OTHERS PRESENT: Town Manager Tom Brymer, Town Attorney Michael Kallas, Town Secretary Kim Sutter, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson, and Assistant to the Town Manager Ginger Awtry. I. CALL TO ORDER. Chairman Greenwood called the meeting to order at 6:09 p.m. 2. REVIEW AND APPROVE MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD ON FEBRUARY 28, 2008. Chairman Greenwood introduced the item and asked for a motion. MOTION: Commissioner Copeland made a motion to approve the minutes as presented. Commissioner Sanden seconded the motion. The motion carried by a vote of 3-0, with Commissioner Heath abstaining from the vote as he was not present at the February 28 meeting. 3. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, BY REMOVING APPROXIMATELY 107 ACRES FROM PLANNED DEVELOPMENT 3 -PLANNING AREA 3 (PD 3-3) AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT 3 -PLANNED AREA 12 Town of Westlake Planning and Zoning Commission Meeting April 24, 2008 Page 2 of 5 (PD 3-12); AUTHORIZING, AMONG OTHER THINGS, A CONFERENCE AND EDUCATIONAL CENTER, DATA CENTER, OFFICE AND RETAIL USES; DEFINING CERTAIN TERMS; DESCRIBING AND INTERPRETING THE PD CONCEPT PLAN, REGULATING PERMITTED USES, HEIGHT, LOT SIZES, BUILDING LINES, TOTAL FLOOR AREA, PARKING, LOADING AND OTHER DEVELOPMENT STANDARDS; LANDSCAPING, FLOOD PLAIN, AND DRAINAGE; PROVIDING FOR THE AMENDMENT OF THE OFFICIAL ZONING MAP; PROVIDING A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Chairman Greenwood introduced the item and opened the public hearing. Town Manager Brymer presented the case to the Commission. Mr. Brymer stated that the case includes the rezoning of a 107 acre tract located north of Dove Road and east of J.T. Ottinger, and currently is included in the existing PD 3-3. Mr. Brymer explained that the applicant is requesting a new planning area be created to include the 107 acre tract (PD 3- 12). Town Manager Brymer presented a comparison chart of the current and proposed uses: Town Manager Brymer advised the Board that, at the applicants request, the number of single family residences will not be reduced. Mr. Brymer further advised that the applicant is requesting a continuance of the public hearing to allow more time for the completion of a traffic impact analysis. Mr. Joe Schneider, Vice President of Land Development for Hillwood Properties, representing the applicant was present to address questions from the Commission. Commissioner Heath inquired as to the impact on residential housing density. COMPARISON 01 PERMITTED USES PD 3-3PD 342 Office Office Retail Retail — Accessory Use Residential Conference/Education Center Hotel/Motel Data Center Golf Golf Restaurant Restaurant Town Manager Brymer advised the Board that, at the applicants request, the number of single family residences will not be reduced. Mr. Brymer further advised that the applicant is requesting a continuance of the public hearing to allow more time for the completion of a traffic impact analysis. Mr. Joe Schneider, Vice President of Land Development for Hillwood Properties, representing the applicant was present to address questions from the Commission. Commissioner Heath inquired as to the impact on residential housing density. Town of Westlake Planning and Zoning Commission Meeting April 24, 2008 Page 3 of 5 Planning and Development Director Edwards responded that the residential housing density for the acreage has not decreased; however, he reminded the Commission that the applicant must meet the Town's open space, setback, and building height requirements when development occurs. Mr. Joe Schneider, Hillwood Development, responded that the applicant intends to meet the open space requirements which could reduce the density. Chairman Greenwood expressed his concern that simply considering the case in front of the Commission at this time seems short sighted relative to development of the remainder of PD 3-3. MOTION: Commissioner Sanden made a motion to continue the public hearing to May 8, 2008, at 7 p.m. Commissioner Heath seconded the motion. The motion carried by a vote of 4-0. Town Manager Brymer advised the Commission that information relative to residential density for the existing PD 3-3 will be provided to the Commission, as well as a map depicting the area as it relates to the existing PD, and the results of the traffic impact analysis. 4. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, BY REMOVING APPROXIMATELY 10.22 ACRES FROM PLANNED DEVELOPMENT 3 -PLANNING AREA 8 (PD 3-8) AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT 3 -PLANNED AREA 10 (PD 3-10); AUTHORIZING OFFICE AND RETAIL USES; DEFINING CERTAIN TERMS; DESCRIBING AND INTERPRETING THE PD CONCEPT PLAN, REGULATING PERMITTED USES, HEIGHT, LOT SIZES, BUILDING LINES, TOTAL FLOOR AREA, PARKING, LOADING AND OTHER DEVELOPMENT STANDARDS; LANDSCAPING, FLOOD PLAIN, AND DRAINAGE; PROVIDING FOR THE AMENDMENT OF THE OFFICIAL ZONING MAP; PROVIDING A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. 5. CONDUCT A PUBLIC HEARING AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, BY REMOVING APPROXIMATELY 10.82 ACRES FROM PLANNED DEVELOPMENT 3 -PLANNING AREA 9 (PD 3-9) AND REZONING THAT ACREAGE TO BE CALLED PLANNED DEVELOPMENT 3 -PLANNED AREA 11 (PD 3-11); AUTHORIZING OFFICE AND RETAIL USES; DEFINING CERTAIN TERMS; DESCRIBING AND INTERPRETING THE PD CONCEPT PLAN, REGULATING PERMITTED USES, HEIGHT, LOT SIZES, BUILDING LINES, TOTAL FLOOR AREA, PARKING, LOADING AND OTHER DEVELOPMENT STANDARDS; LANDSCAPING, FLOOD PLAIN, AND DRAINAGE; PROVIDING FOR THE AMENDMENT OF THE OFFICIAL ZONING MAP; PROVIDING A Town of Westlake Planning and Zoning Commission Meeting April 24, 2008 Page 5 of 5 MOTION: Commissioner Copeland made a motion supporting the sense of the Commission to have the applicant explore opportunities for public art sites on the tracts and/or opportunities to incorporate public art in the signage as they work through the site plan process. Commissioner Sanden seconded the motion. The motion carried by a vote of 4-0. 6. ADJOURNMENT. There being no further business to come before the Commission, Chairman Greenwood asked for a motion to adjourn the meeting. MOTION: Commissioner Sanden made a motion to adjourn the meeting. Commissioner Heath seconded the motion. The motion carried by a vote of 4-0. Chairman Greenwood adjourned the meeting at 7:14 p.m. Approved by the Planning and Zoning Commission on the 22"d day of May 2008. William E. Greenwood, Chairman ATTEST 14iny'Sutter,,TRMC, Town Secretary