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08-23-07 PZ MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS PLANNING AND ZONING COMMISSION MEETING August 23, 2007 PRESENT: Chairman Bill Greenwood, Commissioners Walter Copeland, Allen Heath, and Sharon Sanden. ABSENT: Commissioner Tim Brittan. OTHERS PRESENT: Town Manager Trent Petty, Town Attorney Michael Kallus, Town Secretary Kim Sutter, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, and Town Engineer David McCarver. 1. CALL TO ORDER. Chaim -tan Greenwood called the meeting to order at 7:05 p.m. 2. REVIEW AND APPROVE MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD ON JULY 26, 2007. Chairman Greenwood introduced the item and asked for a motion. MOTION: Commissioner Copeland made a motion to approve the minutes as presented. Commissioner Sanden seconded the motion. Commissioner Heath requested a change to Item #3 to reflect his statement of support for one -acre lot sizes, but would comply with the wishes of the Board with respect to the Terra Bella development. The motion was amended to reflect the requested change. VOTE ON MOTION: The motion carried by a vote of 4-0, with the proposed amendment. Town of Westlake Planning and Zoning Commission Meeting August 23, 2007 Page 2 of 6 3. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR AN AMENDMENT TO THE CONCEPT PLAN IN PLANNED DEVELOPMENT 1; OWNED BY MAGUIRE PARTNERS-SOLANA LP, IN THE WESTLAKE/ SOUTH - LAKE ADDITION NO. 1; LOT 1, BLOCK 1, FOR APPROXIMATELY 75.2 ACRES OF LAND GENERALLY LOCATED AT THE NW CORNER OF STATE HIGHWAY 114 AND SOLANA BOULEVARD. Town Manager Petry introduced items 3 and 4, and advised the Commission that the proposed project will provide 142,000 square feet of office space within a five (5) story building. Mr. Petty advised the Commission that the site plan contemplates a building height 716 feet mean seal level (msl) for the first phase building and 721 feet msl for the phase two building. Mike Silliman, Vice President of Leasing for Maguire Partners, addressed the Commission regarding the case. Also present were Rex Whitten, Construction Manager for Maguire Partners, and Summer Huntley with Mesa Designs. Kimberly Cole of Huitt-Zollars and Lorenzo Castillo of HKS presented the project detail to the Commission. Discussion ensued with regard to the building heights and the visual impact from various perspectives. Chairman Greenwood opened the public hearing. There being no one requesting to speak, Chairman Greenwood asked for a motion to close the public hearing. MOTION: Commissioner heath made a motion to close the public hearing. Commissioner Sanden seconded the motion. The motion carried by a vote of 4-0. MOTION: Commissioner Copeland made a motion to approve the application, allowing an amendment to the concept plan to permit the elevations as presented. Commissioner Sanden seconded the motion. Commissioner Heath expressed his concern with regard to visibility of the proposed structure from various perspectives. VOTE ON MOTION: The motion carried by a vote of 4-0. Town of Westlake Planning and Zoning Commission Meeting August 23, 2007 Page 3 of 6 4. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR A REPLAT IN PLANNED DEVELOPMENT 1; OWNED BY MAGUIRE PARTNERS- SOLANA LP, IN THE WESTLAKE/SOUTHLAKE ADDITION NO. 1; LOT 1, BLOCK 1 FOR APPROXIMATELY 75.20 ACRES OF LAND GENERALLY LOCATED AT THE NW CORNER OF STATE HIGHWAY 114 AND SOLANA BOULEVARD. Town Manager Petty advised the Commission that this replat is being requested by the applicant and is not a requirement of the Town. Chairman Greenwood opened the public hearing. There being no one requesting to speak, Chairman Greenwood asked for a motion to close the public hearing. MOTION: Commissioner Heath made a motion to close the public hearing. Commissioner Copeland seconded the motion. The motion carried by a vote of 4-0. MOTION: Commissioner Greenwood made a motion to approve the application for the replat as presented. Commissioner Heath seconded the motion. The motion carried by a vote of 4-0. 5. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR A ZONING CHANGE REQUEST TO RESIDENTIAL AIRPARK (RA) FOR THE TRACT OF LAND DESCRIBED AS LOT 18 OF THE STAGECOACH HILLS ADDITION, RUTH BAKER SURVEY, ABSTRACT NO. 108, TARRANT COUNTY, TEXAS, AS RECORDED IN VOLUME 388-66, PAGE 53, PLAT RECORDS, TARRANT COUNTY; MORE COMMONLY KNOWN AS 5928 STEVE COURT, CURRENTLY ZONED RESIDENTIAL -1 ACRE MINIMUM (R-1). Chairman Greenwood introduced items 5 through 10, and advised that Commissioners Heath and Sanden have filed conflict of interest affidavits with the Town Secretary and will not participate in the discussion or voting for items 5 through 10. Chairman Greenwood opened the public hearings for items 5 through 10. There being no one requesting to speak, Chairman Greenwood asked for a motion to close the public hearings. MOTION: Commissioner Copeland made a motion to close the public hearings. Chairman Greenwood seconded the motion. The motion carried by a vote of 2-0, with Commissioners Heath and Sanden filing a conflict of interest affidavit with the Town's Secretary's office Town of Westlake Planning and Zoning Commission Meeting August 23, 2007 Page 4 of 6 MOTION: Chairman Greenwood made a motion to approve item 5 as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 2-0, with Commissioners Heath and Sanden filing a conflict of interest affidavit with the Town's Secretary's office. 6. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR A ZONING CHANGE REQUEST TO RESIDENTIAL AIRPARK (RA) FOR THE TRACT OF LAND DESCRIBED AS LOT 20A OF THE STAGECOACH HILLS ADDITION, RUTH BAKER SURVEY, ABSTRACT 108, TARRANT COUNTY, TEXAS, AS RECORDED IN VOLUME 388-66, PAGE 53, PLAT RECORDS, TARRANT COUNTY; MORE COMMONLY KNOWN AS 5920 STEVE COURT, CURRENTLY ZONED RESIDENTIAL -1 ACRE MINIMUM (R-1). MOTION: Chairman Greenwood made a motion to approve item 6 as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 2-0, with Commissioners Heath and Sanden filing a conflict of interest affidavit with the Town's Secretary's office. 7. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR A ZONING CHANGE REQUEST TO RESIDENTIAL AIRPARK (RA) FOR THE TRACT OF LAND DESCRIBED AS APPROXIMATELY 1.13 ACRES OF LAND, IN THE RUTH BAKER SURVEY, ABSTRACT 108, TRACT 1C01A OR 1CIA (MAPPED) AND TRACT 1CO3A OR 1C3A (MAPPED), TARRANT COUNTY, TEXAS; MORE COMMONLY KNOWN AS 13291 ROANOKE ROAD, CURRENTLY ZONED RESIDENTIAL -1 ACRE MINIMUM (R-1). MOTION: Chairman Greenwood made a motion to approve item 7 as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 2-0, with Commissioners Heath and Sanden filing a conflict of interest affidavit with the Town's Secretary's office. 8. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR A ZONING CHANGE REQUEST TO RESIDENTIAL AIRPARK (RA) FOR THE TRACT OF LAND DESCRIBED AS APPROXIMATELY 1.00 ACRE OF LAND, IN THE RUTH BAKER SURVEY, ABSTRACT NO. 108, TRACT 1C01136A OR TRACT 1C1B6A (MAPPED), TARRANT COUNTY, TEXAS, MORE COMMONLY KNOWN AS 5900 STAGECOACH CIRCLE, CURRENTLY ZONED RESIDENTIAL -1 ACRE MINIMUM (R-1). MOTION: Chairman Greenwood made a motion to approve item 8 as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 2-0, with Commissioners Heath and Sanden filing a conflict of interest affidavit with the Town's Secretary's office. Town of Westlake Planning and Zoning Commission Meeting August 23, 2007 Page 5 of 6 9. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR A ZONING CHANGE REQUEST TO RESIDENTIAL AIRPARK (RA) FOR THE TRACT OF LAND DESCRIBED AS APPROXIMATELY 1.506 ACRES OF LAND, IN THE RUTH BAKER SURVEY, ABSTRACT NO. 108, TRACT 1C1E AND TRACT 1C3C, TARRANT COUNTY, TEXAS; MORE COMMONLY KNOWN AS 13299 ROANOKE ROAD, CURRENTLY ZONED RESIDENTIAL -1 ACRE (R-1). MOTION: Chairman Greenwood made a motion to approve item 9 as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 2-0, with Commissioners Heath and Sanden filing a conflict of interest affidavit with the Town's Secretary's office. 10. CONDUCT A PUBLIC HEARING AND CONSIDER AN APPLICATION FOR A ZONING CHANGE REQUEST TO RESIDENTIAL AIRPARK (RA) FOR THE TRACT OF LAND DESCRIBED AS APPROXIMATELY 1.601 ACRES OF LAND, IN THE RUTH BAKER SURVEY, ABSTRACT 108, TRACT 1C05A1 OR 1C5A1(MAPPED), TARRANT COUNTY, TEXAS; MORE COMMONLY KNOWN AS 13345 THORNTON DRIVE, CURRENTLY ZONED RESIDENTIAL -1 ACRE MINIMUM (R-1). MOTION: Chairman Greenwood made a motion to approve item 10 as presented. Commissioner Copeland seconded the motion. The motion carried by a vote of 2-0, with Commissioners Heath and Sanden filing a conflict of interest affidavit with the Town's Secretary's office. 11. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING AN APPLICATION FOR A FINAL PLAT BEING 1.00 ACRE OF LAND, DESCRIBED AS LOT 1, BLOCK 1, BENDER ADDITION, RUTH BAKER SURVEY, ABSTRACT NO. 108, TARRANT COUNTY; COMMONLY KNOWN AS 5900 STAGECOACH CIRCLE. Town Manager Petry introduced the item and advised the Commissioner that the final plat has been reviewed by the Town Engineer and meets the Town's requirements. Commissioner Heath stated that the plat should be approved as a variance as the lot is 36 feet short of being one acre. Town Attorney Kallus advised that the lot size is substantially one acre and a variance is not required. Discussion ensued with regard to addressing future cases in which the lot size is less than one acre. Town Manager Petty advised that all cases will be ruled on individually. Town of Westlake Planning and Zoning Commission Meeting August 23, 2007 Page 6 of 6 MOTION: Commissioner Copeland made a motion to recommend approval of the final plat as presented. Commissioner Greenwood seconded the motion. The motion carried by a vote of 3-0, with Commissioner Heath abstaining from the vote. 12. ADJOURNMENT. There being no further business to come before the Commission, Chairman Greenwood adjourned the meeting at 8:21 p.m. Approved by the Planning and Zoning Commission on the 24`t day of September 2007. ATTEST: Town Secretary William E. Greenwood, Chairman