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03-04-13 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING March 4, 2013 PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, Carol Langdon, and Rick Rennhack. Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, and Administrative Coordinator Ben Nibarger. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:26 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF • ,. ITEMS FOR THE MARCH 4,2013, TRUSTEES REGULAR MEETING AGENDA. Superintendent Brymer provided an overview of the Special Education policies incorporated into the Board of Trustees policy manual. Discussion ensued regarding the policies, discretion, and current practices. BOT Minutes 03/04/13 Page 1 of 3 a. Continuation of Discussion of the Whole School Goals. Primary Principal Harding provided an overview and presentation regarding Spanish and his recommendations moving forward. Secondary Principal Calzini provided an overview and presentation regarding MYP students failing Math and Spanish. Discussion ensued regarding the failure rates, year -end assessments for MYP students, a plan for failing students, the possibility of hiring an additional Spanish teacher, utilization of online resources, STAAR assessment results, and helpful STAAR testing tools. b. Continuation of Student Admission Policy and lottery impact on future enrollment. Administrative Coordinator Nibarger provided a presentation and overview of the admissions timeline, Discussion ensued regarding the timing of notifications to siblings, students on the waiting list, secondary boundary students, the notice of intent to enroll, number of students per grade, reserve spaces for primary boundary students, the number of primary boundary enrollments after the lottery notification, and the enrollment cutoff for Diploma Programme students. Trustee Cox left the workshop at 6:33 p.m. Move forward with the proposed admissions timeline. Continue with the Whole School Goals reporting. There being no further business before the Board, President Wheat adjourned the workshop at 6:43 p.m. President Wheat called the meeting to order at 6:43 p.m., with Trustee Cox absent. BOT Minutes 03/04113 Page 2of3 Jeff Watson, 1 Paigebooke, stated that he monitors property in Westlake and provided the number of current closings and how the building permits could affect the admissions of students. Marle Trivedi, 2005 Vaquero Estate Blvd, stated her concerns regarding overcrowding, by allowing students to enroll using the building permit provision, with the new residential subdivision that was approved by the Town Council. • .. a. Consider approval of the minutes for the meeting held on February 4, 2013. b. Consider approval of Resolution 13-02, Adopting a Special Education Policy. TI • Trustee Rennhack made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 3 -0. - None Trustee Rennhack made a motion to adjourn the meeting. Trustee Barrett seconded the motion. The motion carried by a vote of 3 -0. President Wheat adjourned the meeting at 6:55 p.m. ATTEST: Kelly Edwar s, Board Secretary _- 4'A ' Lauia Wheat, Board President BOT Minutes 03/04/13 Page 3 of 3