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10-06-14 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES MEETING October 6, 2014 PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, Rick Rennhack, and Wayne Stoltenberg. OTHERS PRESENT: Superintendent Tom Brymer, Board Secretary Kelly Edwards, School Attorney Janet Bubert, Executive Principal & Director of Education Dr. Mechelle Bryson, Middle Years Principal Dr. Andra Barton, Primary Principal Rod Harding, Finance Director Debbie Piper, Jason Power Director of Information Technology, Director of Communications & Community Affairs Ginger Awtry, and Communications Specialist Susan McFarland. President Wheat called the work session to order at 5:17 p.m. President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE OCTOBER 6,2014, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 10/06/14 Page 1 of 4 a. Student Census Update for FY 2014-2015. a. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project, enrollment projections and technology for the Secondary building. No additional discussion. b. Discussion and Update Regarding Recent Trip to and Partnership Opportunities with Academia Internacional in San Miguel de Allende, Mexico. Dr. Bryson provided a presentation and update of opportunities. Discussion ensued regarding the background of the school, Symposium opportunities, student opportunities, student selection process, safety and security of San Miguel de Allende. c. Discussion of Proposed Amendments to Policy 1.01 Admissions Proof of Residency and Board Policy 1.02 Westlake Academy Admissions. Superintendent Brymer and Assistant to the Superintendent DeGan provided an overview of the proposed amendments. Discussion ensued regarding qualifications of a building permit, certificate of occupancy, proposed amendments, extending the residency provision requirements, number of students enrolled based on building permits, and clarification of students enrolled through the lottery. d. Discussion of Westlake Graduation Policies- Board of Trustee Policy 6.04 and 6.04A. Superintendent Brymer and Dr. Bryson provided a presentation and overview of the policies. Discussion ensued regarding the IB exam process, exams fees paid by the Academy, requirements to receive the DAP diploma, and number of students sitting for the IB exams. 12 A-101,41,44,4111 •`: Prepare Admissions and Proof of Residency polices with proposed amendments for the November meeting. BOT Minutes 10/06/14 Page 2 of 4 President Wheat adjourned the work session at 6:59 p.m. President Wheat called the regular session to order at 7:12 p.m. Mr. Jeff Watson, 4638 Trevor Trail, Grapevine, spoke regarding the proposed amendments to the admissions and residency policies and the definition of Single Family home. E100154017LPFUMIPTU MI -1 a. Consider approval of the minutes from the September 8, 2014, meeting. MOTION: Trustee Stoltenberg made a motion to approve consent agenda. Trustee Rennhack seconded the motion. The motion carried by a vote of 4-0. �111-0 1V 1110,1111,24 0,11 9 IONA Director Piper provided an overview of the item, required report, and the audit process. President Wheat opened the public hearing. No one addressed the board. President Wheat closed the public hearing. Discussion ensued regarding upcoming events and the New Parent reception. BOT Minutes 10/06/14 Page 3 of 4 There being no further business before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Langdon made a motion to adjourn the regular session. Trustee Belvedere seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the regular session at 7:23 p.m. APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 17®2 1. ATTEST: Laura Wheat, President Kelly)Eclwarcl�, Board Secretary U BOT Minutes 10/06/14 Page 4 of 4