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11-01-10 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS November 1, 2010 PRESENT: President Laura Wheat and Trustees, Tim Brittan, Carol Langdon, and Rick Rennhack. ABSENT: Clif Cox OTHERS PRESENT: Superintendent Thomas Brymer, Secretary Kelly Edwards, Secondary Principal Rod Harding, Primary Principal Jamie Schmitz, Municipal Court Administrator Amanda DeGan, and Assistant to the Town Manager Ginger Awtry. Workshop Session 1. CALL TO ORDER President Wheat called the workshop meeting to order at 4:32 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 1, 2010, TRUSTEES REGULAR MEETING AGENDA. Superintendent Brymer provided an overview of the amendments to the Athletic policy stating that the policy establishes the same requirements as the Texas Christian Athletic Fellowship. Discussion ensued regarding the TCAF requirements and applicability of AP classes. BOT Minutes 11/01/10 Page 1 of 4 3. PRESENTATION AND DISCUSSION OF THE STAFF TO STUDENT RATIO TO DETERMINE REASONABLE LEVELS OF THE NUMBER OF STUDENTS PER CLASS THROUGH THE PRESENTATION AND DISCUSSION OF RELEVANT AND IMPORTANT RESEARCH. Primary Principal Jamie Schmitz provided a presentation and overview of class size, a teacher quality summary and the research and methodology used to determine the optimal class size. Discussion ensued regarding any additional studies that show the ration vs. number of students, AB block scheduling, the number of students if any required by IB, and if the increase of students would affect the ability to recruit teachers. 4. PRESENTATION AND DISCUSSION OF INTERNATIONAL SCHOOLS' ASSESSMENT (ISA). Secondary Principal Harding provided a presentation an overview of the International Schools' Assessment. Discussion ensued regarding the design of the program, how the ISA assess, the administration of ISA, the timing of the assessment and the benefits of the ISA assessment for curriculum and how they could use the test to compare with other IB schools. The Board also reviewed handout showing an assessment of Mathematical literacy. S. DISCUSSION OF BOARD OF TRUSTEE GOVERNANCE AS ILLUSTRATED IN DR. BRIAN CARPENTER'S CHARTER SCHOOL BOARD UNIVERSITY.- AN INTRODUCTION TO EFFECTIVE CHARTER SCHOOL GOVERNANCE; CHAPTERS 8-9. The Board reviewed and discussed the questions in Chapters 8 and 9 as they relate to the academy. 6. BOARD RECAP / STAFF DIRECTION Trustee Brittan would like to discuss on how we prepare to recruit teachers and teachers they would like to bring to Westlake. Discuss the system in place right now and the next step would we need to take. President Wheat would like staff see if we could offer a viewing of "Waiting for Superman" to the community. BOT Minutes 11/01/10 Page 2 of 4 7. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 6:21 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 6:22 p.m. with all Trustees. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS: Rebecca Rollins, 13239 Roanoke Road, would like the Board to discuss the quality of teachers. Her concerns are that your child's school is as good as that teacher, and she feels like we still have teachers that are not quality teachers. She asked that the Board determine those teachers that are worth developing and those that are not. 4. CONSENT AGENDA: a. Consider approval of Resolution 10-21, Amendment to the Student Athletic/Extra Curricular Program Academic Eligibility policy. MOTION: Trustee Langdon made a motion to approve the consent agenda. Trustee Brittan seconded the motion. The motion carried by a vote of 3-0. S. BOARD RECAP / STAFF DIRECTION - None 6. BOARD CALENDAR - Secondary Boundary Parents Meetings (2 remaining) November 2, 2010; 7 pm; Home of Richard & Kimberly DePaolo November 10, 2010; 7 pm; Home of Jim & Christine Smith BOT Minutes 11/01/10 Page 3 of 4 - Westlake Academy Thanksgiving Holiday November 22-26, 2010 Town Offices Closed November 25-26, 2010 Texas Charter Schools Association Conference, San Antonio November 29 -December 1, 2010 (contact Ben) Community Tree Lighting November 30, 2010; 6:30 pm; Westlake Academy campus Board of Trustees Meeting December 6, 2010 Annual Westlake Employee Award and Christmas Dinner December 15, 2010; 6:30 pm; Marriott Solana - Westlake Academy Winter Holiday December 20 — 31, 2010 Town Offices Closed December 24th, 27th and 31s, 2010 7. FUTURE AGENDA ITEMS: - None 8. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 3-0. President Wheat adjourned the meeting at 6:34 p.m. APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 6, 2010. ATTEST: Kelly Edwards, Board Secretary Laura Wheat, Board President BOT Minutes 11/01/10 Page 4 of 4