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05-10-10 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS May 10, 2010 PRESENT: President Laura Wheat and Trustees, Tim Brittan, Larry Corson, Carol Langdon, Rick Rennhack, and Rebecca Rollins. ABSENT: OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Secretary Kelly Edwards, Head of Secondary Mark Garcia, Head of Primary Jamie Schmitz, Assistant to the Town Manager Ginger Awtry, Human Resources and Administrative Services Todd Wood, PYP Coordinator Terri Watson, DP Coordinator, Stacy Stoyanoff, Administrative Services Coordinator Ben Nibarger, Municipal Court Administrator Amanda DeGan and Director of Parks and Recreation and Facilities Troy Meyer. Workshop Session 1. CALL TO ORDER President Wheat called the workshop meeting to order at 4:32 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FROM MAY 10, 2010, TRUSTEES REGULAR MEETING AGENDA. Trustee Corson asked to discuss the School Calendar. Discussion ensued regarding the changes made using staff input and schedule of exams prior to the Winter Break. 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS: President Wheat recognized Ciara McMurry as the recipient of the NCWIT (National Center for Women & Information Technology) Aspirations in Computing award. BOT Minutes 05/10/10 Page 1 of 5 President Wheat and Ms. Sara Titus announced the winners of the Black Cow journalist awards received from the UIL State Journalism completion. Mr. Dave Lieber presented the Black Cow Hall of Fame awards to the Knights, Jaymi Ford, Kyle Herbst, Phillip D'Amore, Shivam Purohit, Bailey Cockrum, Corey Timmerman, and Sara Titus. Mr. Lieber also named Rameen Sarwarzad as Editor of the Year. President Wheat announced the name of winners for the Art in the Square Youth Art awards from Southlake's Art in the Square. Presentation of the PYP Exhibition invitation to Board of Trustees led by Grade 6 students. How well are the students doing? (ensuring that the right student outcomes are being achieved - focus is on student outcomes and not processes) 4. PRESENTATION AND DISCUSSION OF INFORMATION REGARDING THE WESTLAKE ACADEMY SENIOR CLASS OF 2010. Head of Secondary Garcia announced that to date the Class of 2010 has collectively received $3,777,000 in scholarship/grant money. Is everything occurring appropriately? (ensuring that operationally inappropriate things are not occurring.) S. PRESENTATION AND DISCUSSION OF A REPORT CONCERNING THE PLANNED ACTIVITIES OF THE WESTLAKE ACADEMY FOUNDATION President Leah Rennhack and Executive Direction Shelly Myers, PhD. provided an overview for the BlackSmith accomplishments and fundraising events fund for 2009. The foundation does anticipate maintain all current levels for fundraising and friend - raising efforts. They also provided planned activities for Summer 2010 & the 2010- 2011 school year. 6. PRESENTATION AND DISCUSSION OF THE FIRST WESTLAKE ACADEMY ALL FACULTY `FEDEX DAY' (HELD ON FRIDAY, APRIL 2ND, 2010). Head of Primary Schmitz provided and overview of the program. Each faculty member provided an overview of their ideas and processes that have been implemented. CEO Brymer stated that he has received positive feedback and would like to gather all the summary sheets and place them in a booklet for the future. BOT Minutes 05/10/10 Page 2 of 5 7. DISCUSSION OF BLOCK SCHEDULE PROPOSAL FOR SECONDARY. CEO Brymer recommended moving forward with Option A which is converting our current system to an A/B Block Schedule. Budgeting and logistics will be discussed in detail during the Budget workshop on June 181h. CEO Brymer feels the staff needs more time to plan a seamless transition of expanding our students and course offerings but not taking Option B off of the table for discussion. Discussion ensued on course offerings and the timeframe to move forward to the expanded schedule. The Board and Staff also discussed the additional options and effects. 8. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 7:12 p.m. Regular Session 1. CALL TO ORDER President Wheat called the Regular meeting to order at 7:13 p.m. with all Trustees present. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS AND RECOGNITIONS Trustee Corson announced that "Seussical the Musical" performed by the 9th grade students was outstanding and wanted to recognize teachers Mrs. Odem, Ms. Harrell, and Ms. James. BOT Minutes 05/10/10 Page 3 of 5 4. CONSENT AGENDA a. Consider approval of the Board of Trustees meeting held on April 5, 2010. b. Consideration of Resolution 10-07, Adopting the 2010-2011 School Calendar. c. Consideration Resolution 10-08, Adopting a five (5) year strategic plan for Westlake Academy. d. Consideration of Resolution 10-09, Authorizing Westlake Academy to renew participation with the Region XI Benefits Cooperative for the 2010-2011 school year. MOTION: Trustee Rennhack made a motion to approve the consent agenda. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. 5. BOARD CALENDAR - New Board Trustee/Council orientation May 12, 2010 - Texas Charter Schools Association Conference May 12-14, 2010 - Westlake Academy Graduation May 23, 2010 at 2:00 p.m. - Decoration Day May 31, 2010 - Board Meeting June 7, 2010 - Board Budget Retreat — Off Site June 18, 2010 (Friday 9:00 — 1:00) - Board Meeting (adoption of budget) August 16, 2010 6. FUTURE AGENDA ITEMS Trustee Brittan Discussion regarding lunch/cafeteria logistics. MOTION: Trustee Corson agreed to place the item on a future agenda. BOT Minutes 05/10/10 Page 4 of 5 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Rollins seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 7:18 p.m. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 16, 2010. ATTEST: Kelly Edwar s, Board Secretary Laura Wheat, Board President BOT Minutes 05/10/10 Page 5 of 5