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11-03-09 BOT MinWESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETINGS November 3, 2009 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, and Rebecca Rollins. ABSENT: Trustee Rick Rennhack OTHERS PRESENT: School Board Attorney, Janet Bubert, Secretary Kelly Edwards, Finance Director Debbie Piper, Assistant to the Town Manager Ginger Awtry, Facilities and Recreation Director Troy Meyer, Head of Secondary Mark Garcia, Head of Primary Jamie Schmitz, PYP Coordinator Terri Watson and Municipal Court Administrator Amanda DeGan. WORKSHOP SESSION 1. CALL TO ORDER President Wheat called the workshop meeting to order at 5:08 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FROM NOVEMBER 3, 2009, TRUSTEES REGULAR MEETING AGENDA. Council Member Corson and Langdon asked questions regarding the Graduation, Grading and Assessment, and amending the responsibility for personnel decisions policies. Discussion ensued with School Board Attorney Bubert regarding the responsibility for personnel decisions policy. Attorney Bubert recommended adding additional language if necessary. Discussion also ensued on how to communicate the organizational structure change as proposed in the responsibility for personnel decisions policy. After the discussion the Board chose to pull this policy and schedule it as an action item on the December agenda. BOT Meeting 11-03-09 Page 1 of 5 3. PRESENTATION AND DISCUSSION OF DRAFT BOARD OF TRUSTEES' POLICY CONCERNING THE GRADUATION POLICY FOR WESTLAKE ACADEMY. Head of Secondary Garcia provided an overview of the policy and discussions conducted with TEA regarding the requirements. Discussion ensued on how this policy would affect the current 2010 graduating class. The provision for the Westlake Academy Diploma will become effective for the 2011 graduating class. 4. PRESENTATION AND DISCUSSION OF THE ACADEMY STAFF RETREAT TO THE RON CLARK FACILITY. Head of Secondary Garcia provided an overview of the trip to the Ron Clark facility. He spoke of the enthusiasm, connection with the students, practices and overall atmosphere of the facility. The staff received many ideas that could be incorporated into the academy. S. PRESENTATION AND DISCUSSION OF A DRAFT BOARD OF TRUSTEES POLICY CONCERNING THE PRESENTING OF INFORMATION/ REPORTS FROM STAFF. Municipal Court Administrator DeGan provided an overview of a policy that was recommend by Dr. Carpenter. 6. PRESENTATION AND DISCUSSION OF A DRAFT BOARD OF TRUSTEES POLICY CONCERNING THE ADHERENCE TO THE WESTLAKE ACADEMY CHARTER, TEXAS EDUCATION AGENCY AND INTERNATIONAL BACCALAUREATE GUIDELINES. Municipal Court Administrator DeGan provided an overview of the policy as presented. Discussion ensued regarding any conflicts that could occur between the policy and the charter. 7. PRESENTATION AND DISCUSSION OF A DRAFT BOARD OF TRUSTEES' POLICY RELATIVE TO CAPITAL PROJECTS AND FACILITY MODIFICATION/IMPROVEMENT PROJECTS AT THE WESTLAKE ACADEMY CAMPUS. Municipal Court Administrator DeGan provided an overview of the policy and explained the policy will act in conjunction with a Town policy that will cover the use of buildings and grounds. BOT Meeting 11-03-09 Page 2 of 5 S. PRESENTATION AND DISCUSSION REGARDING THE WESTLAKE ACADEMY - SENIOR CLASS OF 2010 GRADUATION AND ACTIVITIES ALONG WITH GRADE LEVEL PLANNING AND COMMUNICATION. Head of Secondary Garcia explained that the 2010 graduating class conducted a retreat to establish traditions and activities for commencement. He also announced that they are establishing planning teams to define grade specific activities. President Wheat recessed the meeting at 7:30 p.m. President Wheat reconvened the meeting at 7:48 p.m. 9. PRESENTATION AND DISCUSSION BY WESTLAKE ACADEMY HEAD OF PRIMARY AND PRIMARY YEARS PROGRAMME COORDINATOR REGARDING DEVELOPMENTAL CONTINUA, AND, IN PARTICULAR, THE INTRODUCTION OF THE MATHEMATICS DEVELOPMENTAL CONTINUUM. Head of Primary Schmitz and PYP Coordinator Watson provided an overview and presentation of the Development Continuum: From Theory to Practice. Discussion ensued on the basics of the continuum, and the application and approach to educating the students. 10. FUTURE AGENDA ITEMS - None 11. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 9:22 p.m. BOT Meeting 11-03-09 Page 3of5 REGULAR SESSION 1. CALL TO ORDER President Wheat called the Regular meeting to order at 9:23 p.m. with all Trustees present. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS There was no one present wishing to address the Council. 4. CONSENT AGENDA a. Review and approve minutes of the School Board of Trustees of the workshop and regular meeting held on October 5, 2009. b. Consider a Resolution adopting homework, assessment and grade reporting, retention and transfer course credit, graduation policies and amending the responsibility for personnel decisions policy. MOTION: Trustee Langdon made a motion to approve item a of the consent agenda. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. MOTION: Trustee Corson made a motion to approve item b Resolution 09-18, removing Section 3 and Exhibit B. Trustee Brittan seconded the motion. The motion carried by a vote of 4-0. S. BOARD CALENDAR - Westlake Baja at Vaquero November 16, 2009, 3:30 p.m. - Barnes & Noble Book Fair November 18 -20, 2009 - Grandparents Day November 20, 2009 - Westlake Tree Lighting December 3, 2009, 6:30 p.m. - Board of Trustees Meeting December 7, 2009 - Employee Recognition Banquet December 9, 2009, TBD BOT Meeting 11-03-09 Page 4 of 5 WA Parents Shopping Day Out December 19, 2009 (Benefiting Project 2010) - Career Day December TBD, 2009 Westlake Academy Gallery Night event February 26, 2010 Bandana Bonanza May 8, 2010 Westlake Academy Graduation May 23, 2010 6. FUTURE AGENDA ITEMS - None 7. ADJOURNMENT There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Brittan made a motion to adjourn the meeting. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the meeting at 9:30 p.m. APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 7, 2009. ATTEST: �4�F OLWC�-/ Kelly{Edward Board Secretary Labra Wheat, Board President BOT Meeting 11-03-09 Page 5of5