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09-21-09 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP & REGULAR MEETING September 21, 2009 PRESENT; President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon Rick Rennhack, and Rebecca Rollins. ABSENT: None OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Town Attorney Stan Lowery, Secretary Kelly Edwards, Finance Director Debbie Pi t] Assistant to the Town Manager Ginger Awtry, Facilities a Recreation Director Troy Meyer, Head of Secondary Mark Garci Head of Primary Jamie Schmitz, Administrative Coordinator Da McFarlane, Director of Human Resources and Administrati Services Todd Wood, and Municipal Court Administrator Aman DeGan. WORKSHOP SESSION 1. CALL TO ORDER President Wheat called the workshop meeting to order at 6:14 p.m. 2. REVIEW OF CONSENT AGENDA ITEMS FROM SEPTEMBER 21f 2009, TRUSTEES REGULAR MEETING AGENDA. President Wheat introduced the item and asked for questions related to the conseWa agenda items from the September 21, 2009, regular meeting agenda. Mayor Wheat asked that the minutes from the August 315t meeting be revised t* include a summarized version of the comments during Citizens Presentations. She also asked that future minutes are written in this format. 3. PRESENTATION AND DISCUSSION OF DRAFT BOARD OF TRUSTEES' POLICIES CONCERNING: HOMEWORK, GRADUATION, ASSESSMENT ANX GRADE REPORTING, AND RETENTION. Town Manager Brymer asked Municipal Court Administrator Amanda DeGan, Head of Secondary Mark Garcia, Head of Primary Jamie Schmitz to review the proposed policies with the Board, The staff addressed questions and concerns from the Board regarding the proposed polices as written. The Board provided direction for revisions of the policies as discussed to be included before adoption. The topic of ranking was discussed and the position is not to report ranking of students at this time but would be provided if necessary for scholarship applications. President Wheat introduced the item asking Vice President Charlotte Ryan to address the Board regarding their Goals and Objectives. The HOC will be revising the fund raising programs, allowing the HOC to maintain all the programs. President Ryan explained the Script program. They also plan to expa their Social Events and Watchdogs efforts. The HOC will purchase a computer to record all volunteers within the school, establish more social gatherings for parents including a 10% discount at local restaurants, introduce an e -newsletter and allow parents to purchase advertising space on the monument signs. . I & ! 111114LPI There being no further business before the Board, President Wheat adjourned the workshop at 7:41pm. I =- President Wheat called the Regular meeting to order at 7:56 p.m. with all Trustees present. �M it, Each young lady spoke providing their backgrounds and community service events in which they participated. President .r presented each young .i an t i Proclamation recognizing their service. CONSENT3. a. Review and approve minutes of the School Board of Trustees regular meeting held on August 31, 2009. b. Review and approve minutes of the School Board of Trustees of the workshop and regular meeting held on August 3, 2009. MOTION:Corson ri- a motionto approve the c• agenda revisions to the August 31, 2009 regular minutes as discussed. Trustee Langdon seconded• #n. The motion-• by # - of - Board of Trustees Meeting o October 5, 2009 - Board of Trustees Meeting o November 2, 2009 - Vaquero Baja (fundraiser for the Academy) o November 10, 2009, 3:30 p.m., Vaquero - Westlake Tree Lighting o December 3, 2009, TBD - Board of Trustees Meeting December 7, 2009 Westlake Academy Gallery Night event o February 26, 2010 - Westlake Academy Graduation o May 23, 2010 There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Rennhack seconded the motion. The motion carried by a vote of 5-0. U 47 Lauri heat, President felly elly Board Secretary