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08-31-09 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING August 31, 2009 PRESENT: President Laura Wheat and Trustees, Larry Corson, Rick Renn1lack, Carol Langdon and Rebecca Rollins. OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Legal Counsel Stan Lowry, Secretary Kelly Edwards, Finance Director Debbie Piper, Assistant to the Town Manager Ginger Awtry, Head of Secondary Mark Garcia, Head of Primary Jamie Schmitz, Administrative Coordinator Darcy McFarlane, Director of Human Resources and Administrative Services Todd Wood, Municipal. Court Administrator Amanda DeGan, and Management Intern Ben Nibarger. President Wheat called the meeting to order at 6:32 p.m. 2. CITIZENS' PRESENTATIONS. Ms. Cundall. A Girl Scout Co -leader, voiced dissatisfaction with the manner in which a request for recognition of girls in her troop was handled. Westlake Academy Board of Trustees Page 2 of 4 Regular Meeting Minutes August 31, 2009 a. Review and approve minutes of the School Board of Trustees work -shop meeting, held on August 10, 2009. MOTION: Trustee Corson made a motion to approve the consent agenda as presented. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. 4. CONSIDER A RESOLUTION AUTHORIZING THE CEO OF WESTLAKE ACADEMY TO ENTER INTO A CONTRACT WITH THE EDUCATION SERVICE CENTER, REGION XI FOR SERVICES RELATED TO WESTLAKE ACADEMY. CEO Brvmer nrovided tbe-Rnand ag*vervic-w ol�� �, Trustee Langdon asked if that was the system used for payroll. Finance Director Piper responded yes. Finance Director Piper responded yes. MOTION: Trustee Rennhack made a motion to approve the Resolution No. 09-16 authorizing the CEO of Westlake Academy to enter into a contract with the Education Service Center Region XI for services related to Westlake Academy. Trustee Langdon seconded. the motion. The motion carried by a vote of 4-0. 5. CONSIDER A RESOLUTION APPROVING THE ESTIMATED YEAR1 -EN BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDIN AUGUST 31, 2009 AND ADOPTING THE PROPOSED BUDGET FOR TH FISCAL YEAR ENDING AUGUST 31,2010. CEO Brynner budget was presented on August 3rd and held a public hearing. His presentation reviewed the systemic framework, and Theme *'Pursuing Excellence, Facing Challenges Z:� Trustee Rollins asked for the numbers of enrollment? It 11 I i 0 rusteps Regular Meeting Minute August 31, 2009 1 acolm Administrative Coordinator McFarlane stated there were 471 students currently enrolled with one new resident and 4 potential students in soon. Trustees asked several additional questions regarding the FFE, Furniture and Fixtures fund, and requested a quarterly review enrollment census. Management Intem Nibarger provided memo and discussed questions asked during the August 3, 2009. meeting regarding the Academy's performance compared to adjacent independent school districts (ISDs) and charter schools. He clarified the reason for the increase of expenditures was due to the use of federal started tip funds for Fiscal Years 2003 through 2005. Trustee Rollins asked the difference of the cost to educate elementary and upper grades. -NIOTION: Trustee RR made a motion to approve Resolution No. 09-17, adopting the estimated Year-end budget for Westlake Academv for the Fiscal year ending August 3 1, 2009 and adopting the proposed 6udget for the Fiscal year endima August 31, 2010. Trustee CL seconded the motion. The motion carried by a vote of 4-0. RM - Board of Trustees Meeting o October 5, 2009 - Board of Trustees Meeting o November 2, 2009 - Vaquero Baja (fundraiser for the Academy) o November 16, 2009,3:30 p.m., Vaquero - Board of Trustees Meeting December 7, 2009 - Westlake Academy Gallery Night event o February 26, 2010 - Westlake Academy Graduation o May 23,2010 WMEM Regular Meeting Minutes August 31, 2009 7. FUTURE AGENDA ITEMS: Any Board member may request at a work -shop and / or Board meeting, under "Future Agenda Item Requests", an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need -for Board discussion of the item, the item's relationship to the Board's strategic priorities'. and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. MEN= There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0 President Wheat adjourned the meeting at 7: 18 p.m. 1111 1 i 1 11 11111 1111 '1111 11111 1; Laura'Wbeat, President ? I Dells` Edwar,- Board Secretary