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12-08-08 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING December 8, 2008 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, Don Redding, and Rebecca Rollins. ABSENT: None, OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, School Attorney Stan Lowry, Secretary Kim Sutter, Finance Director Debbie Piper, DPS Director Don Wilson, Assistant to the Town Manager Ginger Awtry, Administrative Coordinator Darcy McFarlane, Facilities and Recreation Director Troy Meyer, and Court Administrator Amanda DeGan. 1. CALL TO ORDER. President Wheat called the meeting to order at 6:13 p.m. 2. PLEDGE OF ALLEGIANCE. President Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 4. CONSENT AGENDA. President Wheat introduced the item and asked for a motion. a. Review and approve minutes of the School Board of Trustees regular meeting held on November 10, 2008. b. Review and approve minutes of the School Board of Trustees Strategic Planning Workshop held on December 1, 2008. Westlake Academy Board of Trustees Regular Meeting Minutes December 8, 2008 Page 2 of 4 c. Resolution No. 08-22 - Consider a Resolution authorizing the CEO to enter into a contract with the Region XI Service Center for Accounting Services. d. Resolution No. 08-23 - Consider a Resolution authorizing the CEO of the Academy to enter into a contract with Parker School Uniforms to provide students at Westlake Academy school uniforms. MOTION: Trustee Redding made a motion to approve the consent agenda as presented. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. 5. CONSIDER A RESOLUTION APPROVING THE FISCAL YEAR 2007/2008 ANNUAL AUDIT REPORT FROM PATTILLO, BROWN AND HILL, LLP. Mr. Greg Shropshire, Partner with Pattillo, Brown and Hill, LLP, presented the Westlake Academy Foundation audit report for FY 2007/2008. Trustee Corson expressed his appreciation to the volunteers of the Westlake Academy Foundation for their efforts over the years. Mr. Shropshire, Pattillo, Brown and Hill, LLP, presented the Westlake Academy audit report for FY 2007/2008, and presented the SAS 114 letter (Statement on Auditing Standards.) MOTION: Trustee Redding made a motion to approve Resolution No. 08-24, approving the FY 2007-2008 Annual Audit Report. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. 6. DISCUSS AND CONSIDER APPROVAL OF THE WESTLAKE ACADEMY VISION/MISSION STATEMENT AND VALUES STATEMENTS. CEO Brymer addressed the Board regarding the item and reviewed the proposed Vision/Mission Statement and Values Statements. Discussion ensued regarding the Mission/Vision Statements and accompanying Values identified by the Board. The Board agreed to the following Mission/Vision Statement and Values: Mission/Vision Statement Westlake Academy is a nurturing, community owned International Baccalaureate Charter School whose mission is to achieve academic excellence and to develop life- long learners who become well-balanced, responsible global citizens. Westlake Academy Board of Trustees Regular Meeting Minutes December 8, 2008 Values Values Academic Achievement PYP, MYP, DP (IB Continuum) (added three programs followed by (IB...) Caring Environment (affirming changed to caring) Fiscal Stewardship Communication/Transparency Engaged Stakeholders Maximizing Each Child's Potential Page 3 of 4 MOTION: Trustee Rollins made a motion to adopt the Mission/Vision Statement and Values Statements as presented by CEO Brymer and amended. Trustee Redding seconded the motion. The motion carried by a vote of 5- 0. 7. CONSIDER A RESOLUTION SETTING THE 2009 BOARD MEETING SCHEDULE. Town Secretary Sutter reviewed the 2009 proposed Board meeting calendar. MOTION: Trustee Brittan made a motion to approve Resolution No. 08-25, setting the 2009 Board Meeting Schedule with changes. Trustee Corson seconded the motion. The motion carried by a vote of 5-0. 8. FUTURE AGENDA ITEMS There were not items submitted for consideration. 9. BOARD CALENDAR. - None. 10. EXECUTIVE SESSION. President Wheat recessed the regular session of the Town of Westlake Board of Trustees meeting at 7:07 p.m., to discuss the following items in executive session: 1. The Board will conduct a closed session pursuant Texas Government Code section 551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, and (ii) Consultation with attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code -Texas Government Code 551.071(2) regarding the following: A. Westlake Academy Charter document. Westlake Academy Board of Trustees Page 4 of 4 Regular Meeting Minutes December 8, 2008 B. Westlake Academy admissions policy. President Wheat convened the executive session at 7:08 p.m. The executive session adjourned at 8:11 p.m. 11. ADJOURNMENT. There being no further business before the Board, President Wheat asked for a motion to adjourn. MOTION: Trustee Redding made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 8:14 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 12, 2009. Lau a Wheat, President ZAIE�Sfl: Kj i Sutter, TRMC, Town Secretary