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09-12-08 BOT MinTown of Westlake, Texas Board of Trustees Retreat Minutes Embassy Suites 2401 Bass Pro Drive Grapevine, Texas September 12 & 13, 2008 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, and Rebecca Rollins. (*) ABSENT: Trustee Don Redding OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, Head of Primary Jamie Schmitz, Head of Secondary Robert Kai, Administrative Coordinator Darcy McFarlane, and Assistant to the Town Manager Ginger Awtry The session opened at 8:30 a.m., Friday, September 12, 2008, with the above noted (**) staff members present and Mr. Mike Conduff, The Elim Group, welcoming all in attendance. Mr. Mike Conduff reviewed the abbreviated agenda and purpose for the smaller group through the various activities and discussions. The President and Board of Trustees noted above (*) joined the group at 11:03 a.m. Mr. Mike Conduff welcomed the second group and convened the full group discussion as indicated with a review of the agenda, purpose, and goals of the retreat. The session was recessed at 12:23 pm for lunch and reconvened at 1:15 pm. Discussion continued regarding roles in the Academy strategic planning process, good governance, and communication. The session recessed at 6:18 p.m., Friday, September 12, 2008. Westlake Academy Board of Trustees Strategic Planning Retreat September 12 & 13, 2008 Saturday, September 13, 2008 Page 2 of 2 The session reconvened at 8:30 a.m., Saturday, September 13, 2008, with the following Board and Staff members in attendance: PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, and Rebecca Rollins. ABSENT: Trustee Don Redding. OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, Head of Primary Jamie Schmitz, Head of Secondary Robert Kai, Administrative Coordinator Darcy McFarlane, and Assistant to the Town Manager Ginger Awtry. Mr. Mike Conduff reviewed the agenda and the progress of the group's various activities from the earlier session. Mr. Conduff led the group through an exercise to assist in establishing a mission, a vision, and value statements for the Academy. In closing, Mr. Conduff advised the group that he would prepare a report based on the input received and present the report to the Chief Executive Officer. The session adjourned at 2:25 p.m., Saturday, September 13, 2008. APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 6, 2008. ,7,00 u, //i f Laura Wheat, President ATTES . Ki Sutter, fRMC, Secretary