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09-08-08 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING September 8, 2008 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, and Rebecca Rollins. ABSENT: Trustee Don Redding. OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, School Attorney Stan Lowry, Secretary Kim Sutter, Finance Director Debbie Piper, DPS Director Don Wilson, Assistant to the Town Manager Ginger Awtry, Assistant to the Head of School Darcy McFarlane, and Finance Clerk Jaymi Ford. 1. CALL TO ORDER. President Wheat called the meeting to order at 6:52 p.m. 2. PLEDGE OF ALLEGIANCE. President Wheat led the pledge of allegiance to the United States flag. Trustee Corson led the pledge of allegiance to the Texas flag. 3. CITIZENS' PRESENTATIONS. There was no one present wishing to speak. 4. CONSENT AGENDA. President Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the School Board of Trustees regular meeting held on August 11, 2008. Westlake Academy Board of Trustees Regular Meeting Minutes September 8, 2008 Page 2 of 4 b. Resolution No. 08-16 (A) - Consider a Resolution approving Pattillo, Brown & Hill, LLP to perform Westlake Academy's annual audit for the year ending August 31, 2008. MOTION: Trustee Langdon made a motion to approve the consent agenda as presented. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. 5. CONSIDER A RESOLUTION AUTHORIZING THE USE OF TARRANT COUNTY COLLEGE LABS TO TEACH WESTLAKE ACADEMY STUDENTS AND AUTHORIZING THE TOWN MANAGER/ CEO TO NEGOTIATE A CONTRACT AND / OR ARRANGEMENTS FOR TRANSPORTATION TO THE TARRANT COUNTY COLLEGE CAMPUS. HOS Rosevear addressed the Board regarding the item and advised the Board that transportation will be required and is estimated to cost between $7,000 and $9,000 for the year, and will be paid by the school. Board discussion ensued with regard to arrival and commute time and the number of students who would require transportation. HOS Rosevear advised the Board that the students will be polled to determine transportation needs. MOTION: Trustee Corson made a motion to approve Resolution No. 08-17, authorizing the use of Tarrant County College labs to teach Westlake Academy Students and authorizing the Town Manager/CEO to negotiate a contract and/or arrangements for transportation to the Tarrant County College campus. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. 6. CONSIDER A RESOLUTION ALLOWING STUDENTS AT WESTLAKE ACADEMY TO OBTAIN CREDIT TOWARD TEXAS GRADUATION REQUIREMENTS THROUGH CORRESPONDENCE COURSES, DISTANCE LEARNING AND/OR THROUGH CREDIT BY EXAMINATION. HOS Rosevear addressed the Board regarding the item. Discussion ensued with regard to the item and the possibility of students attending traditional summer school to acquire the credits. HOS Rosevear advised that staff will need to review the summer school option. MOTION: Trustee Brittan made a motion to approve Resolution No. 08-18, allowing Westlake Academy students to obtain credit toward graduation through correspondence courses, distance learning and/or through credit Westlake Academy Board of Trustees Regular Meeting Minutes September 8, 2008 Page 3 of 4 by examination. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. 7. BOARD CALENDAR. President Wheat reviewed the Board calendar. - Joint Regional Meeting with Roanoke, Trophy Club, and Northwest ISD o Wednesday, 9/10/08,6:30 p.m., Roanoke City Hall - Westlake Academy Strategic Planning Retreat o 9/12 & 9/13/08, 11 a.m., Embassy Suites, Grapevine - Special Board of Aldermen Meeting o 9/15/08, Tentative - Texas Student Housing Authority Meeting o Tuesday, 9/16/08, 5:30 p.m. - TML Region VIII Quarterly Meeting o Thursday, 9/18, 6:30 p.m., Brookside Convention Center, Hurst, TX - Joint Board of Aldermen/Planning & Zoning Commission land use/zoning training o Monday, 9/29/08,6-8 p.m., Town Hall offices, Court Room - Arbor Day Celebration o Saturday, 10/11, Glen Wyck Farms park area, Time TBA - Texas Municipal League Annual Conference and Exhibition o 10/28 — 10/31/08, San Antonio, Texas - Christmas Tree Lighting o Tuesday, 12/2/08, 6:30 p.m. 8. FUTURE AGENDA ITEMS. No items were submitted for consideration. 9. EXECUTIVE SESSION. With no objections, President Wheat recessed the meeting at 7:12 p.m. President Wheat reconvened the meeting at 7:36 p.m. President Wheat recessed the regular session of the Town of Westlake Board of Trustees meeting at 7:37 p.m., to discuss the following items in executive session: 1. The Board will conduct a closed session pursuant Texas Government Code section 551.071(l) and (2) to (i) seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, and (ii) Consultation with attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Westlake Academy Board of Trustees Regular Meeting Minutes September 8, 2008 Page 4 of 4 Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code -Texas Government Code 551.071(2) regarding the following: A. Texas Education Agency ruling. B. Westlake Academy Charter document. C. Westlake Academy Charter expansion amendment and State Waiver seeking approval of Texas Education Agency for use of laboratory facilities by Westlake students at Tarrant County College. President Wheat convened the executive session at 7:41 p.m. The executive session adjourned at 7:53 p.m. 10. RECONVENE MEETING. President Wheat reconvened the meeting at 7:55 p.m. 11. TAKE ANY ACTION FROM EXECUTIVE SESSION, IF NECESSARY. President Wheat advised that formal action will be taken regarding an item discussed in executive session. MOTION: Trustee Rollins moved to approve Resolution 08-19, approving the Academy's request to submit a Commissioner's Waiver and a Charter expansion amendment. Trustee Brittan seconded the motion. The motion carried by a vote of 4-0. 12. ADJOURNMENT. There being no further business to come before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Corson made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the meeting at 7:56 p.m. APPROVED BY THE BOARD OF ALDERMEN ON OCTOBER 6, 2008. Lauf heat, President ATTEST• Ki Sutter, tRMC, Town Secretary