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08-21-08 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES SPECIAL MEETING August 21, 2008 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, and Rebecca Rollins. ABSENT: Trustee Don Redding. OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, School Attorney Stan Lowry, Assistant to the Town Manager Ginger Awtry, Director of Administrative Services Todd Wood, and Administrative Coordinator Darcy McFarlane. 1. CALL TO ORDER. President Wheat called the meeting to order at 9:40 a.m. With no objections from the Board, Mayor Wheat reordered the agenda to consider items 4 and 5 at this time. 4. PRESENTATION, DISCUSSION AND CONSIDERATION OF A RESOLUTION APPROVING THE UPDATED VERSION OF THE WESTLAKE ACADEMY PARENT/STUDENT HANDBOOK FOR THE 2008-09 SCHOOL YEAR. Head of School Rosevear presented the item to the Board and added that many hours were spent reviewing the prior handbook and the recommended draft is ready for consideration. Mr. Rosevear highlighted the main revisions to the handbook. Lengthy discussion ensued and the Board proposed several additional edits to the handbook. MOTION: Trustee Larry Corson made a motion to approve Resolution No. 08-15, approving the Westlake Academy Parent / Student Handbook for the 2008-2009 school year, to include the edits as presented and discussed. Trustee Rebecca Rollins seconded the motion. The motion carried by a vote of 4-0. Westlake Academy Board of Trustees Page 2 of 3 Special Meeting Minutes August 21, 2008 5. PRESENTATION, DISCUSSION AND CONSIDERATION OF A RESOLUTION APPROVING THE WESTLAKE ACADEMY 2008-2009 PERSONNEL MANUAL. Chief Executive Officer Tom Brymer introduced Todd Wood, Director of Administrative Services, to present this item to the Board. Discussion ensued regarding the Manual and Trustee Corson recommended a word change (will to may) with regard to alcohol testing. MOTION: Trustee Carol Langdon made a motion to approve Resolution No. 08-16, approving the Westlake Academy 2008-2009 Personnel manual with the change as discussed. Trustee Tim Brittan seconded the motion. The motion carried by a vote of 4-0. 2. EXECUTIVE SESSION. President Wheat recessed the regular session of the Town of Westlake Board of Trustees meeting at 12:09 p.m., as she read the following item to be discussed in executive session: 1. The Board will conduct a closed session pursuant Texas Government Code section 551.071(1) and (2) to (i) seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, and (ii) Consultation with attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code -Texas Government Code 551.071(2) regarding the following: A. Texas Education Agency ruling. B. Westlake Academy Admission Policy. C. Westlake Academy Charter document. President Wheat convened the executive session at 12:10 p.m. The executive session adjourned at 1:25 p.m. 3. RECONVENE MEETING. President Wheat reconvened the meeting at 1:26 p.m. 6. ADJOURNMENT. There being no further business to come before the Board, President Wheat asked for a motion to adjourn the meeting. Westlake Academy Board of Trustees Page 3 of 3 Special Meeting Minutes August 21, 2008 MOTION: Trustee Tim Brittan made a motion to adjourn the meeting. Trustee Carol Langdon seconded the motion. The motion carried by a vote of 4- 0. President Wheat adjourned the meeting at 1:27 p.m. APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 6, 2008. — 4Ly'X- Laura Wheat, President ATTEST: yar�0-1 & Sutter, TRMC, Town Secretary