Loading...
08-11-08 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING August 11, 2008 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon, and Rebecca Rollins. ABSENT: Trustee Don Redding. OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark Rosevear, School Attorney Matthew Boyle, Secretary Kim Sutter, Finance Director Debbie Piper, DPS Director Don Wilson, Assistant to the Town Manager Ginger Awtry, Director of Administrative Services Todd Wood, Public Works Superintendent Jarrod Greenwood, and Assistant to the Head of School Darcy McFarlane. 1. CALL TO ORDER. President Wheat called the meeting to order at 6:22 p.m. 2. PLEDGE OF ALLEGIANCE. Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. CITIZENS' PRESENTATIONS. There was no one present wishing to speak. 4. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and asked for a motion. a. Review and approve minutes of the School Board of Trustees special meeting held on May 19, 2008. Westlake Academy Board of Trustees Regular Meeting Minutes August 11, 2008 Page 2 of 5 b. Review and approve minutes of the School Board of Trustees regular meeting held on June 9, 2008. c. Review and approve minutes of the School Board of Trustees special meeting held on July 14, 2008. d. Review and approve minutes of the School Board of Trustees special meeting held on July 28, 2008. e. Resolution No. 08-11 - Consider a Resolution authorizing Westlake Academy to join the Region XI Benefits Cooperative. f. Resolution No. 08-12 - Consider a Resolution amending the current signers on the Westlake Academy bank account. Trustee Langdon requested item `B' be considered separately. MOTION: Trustee Corson made a motion to approve the consent agenda, excluding item B. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. MOTION: Trustee Corson made a motion to approve consent agenda item B as presented. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. 5. HEAR REPORT REGARDING WESTLAKE ACADEMY SCHOOL UNIFORM PROVIDERS. CEO Tom Brymer advised the Board that parents have been advised of an alternative to acquire school uniforms. Assistant to the Head of School Darcy McFarlane stated that the decision was made to allow for the purchase of school uniforms from both French Toast and Mills as a result of feedback received from parents regarding service concerns. Board discussion ensued regarding the item. Trustee Rollins suggested that surveys might be utilized in the future to determine satisfaction with services. 6. CONSIDER A RESOLUTION APPROVING THE FY 2008-2009 PROFESSIONAL SALARY SCALE. Director of Administrative Services Wood Addressed the Board regarding item. Mr. Wood advised the Board that the proposed salary scale is within 3% of the median of surveyed districts, and is recommended in order to remain competitive with surrounding school districts. Westlake Academy Board of Trustees Regular Meeting Minutes August 11, 2008 Page 3 of 5 Discussion ensued with regard to pay for performance, stipends for international teachers, teacher recruitment and turnover. Mr. Wood responded that pay for performance has not been a consideration in the past, and international teachers qualify for a $9,000 per year stipend. Additionally, local recruitment is accomplished through advertising in the Town's paper of record and the website. MOTION: Trustee Brittan made a motion to approve Resolution No. 08-13, approving the FY 2008-2009 Professional Salary Scale. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0. 7. CONSIDER A RESOLUTION APPROVING THE ESTIMATED YEAR-END BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2008, AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2009. Head of School Mark Rosevear addressed the Board regarding the item and presented the following program objectives: o To establish IB Diploma Programme o To maintain existing high standards of education o To work on PYP evaluation (required five (5) years after authorization) o To establish policy documents o To establish an organized working structure at the Academy o To aid the Westlake Academy Foundation in raising the funds for the Arts and Sciences Center building. Mr. Rosevear expressed his appreciation to Finance Director Piper, Assistant to the Head of School McFarlane, and former Head of School Brizuela for their assistance in preparing the budget. Finance Director Piper presented the proposed budget to the Board. Mrs. Piper advised the Board that the increase in revenue is a result of increased enrollment (367 to 420). Mr. Rosevear advised the Board that class sizes will not exceed 20 students. Discussion ensued with regard to the size of enrollment in grades 9, 10, and 11, the need for additional teachers with the addition of grade 12, sports offerings, and availability of grants. Mr. Rosevear advised the Board that the proposed budget contemplates an increase in staff from 41'/2 to 46'/2, and includes the addition of a Spanish teacher, Humanities/English teacher, and 1'/2 administrative positions. Mrs. Piper advised the Board that the projected number of days in the operating fund is 74 as opposed to 41 in the 2007-2008 FY Budget. Westlake Academy Board of Trustees Regular Meeting Minutes August 11, 2008 Page 5 of 5 Discussion ensued with regard to the process for submitting items for discussion. MOTION: Trustee Corson made a motion to recess the meeting at 8:10 p.m. Trustee Rollins seconded the motion. The motion carried by a vote of 4- 0. Mayor Wheat reconvened the meeting at 8:46 p.m. 10. EXECUTIVE SESSION. President Wheat recessed the regular session of the Town of Westlake Board of Trustees meeting at 8:46 p.m., as Attorney Matthew Boyle read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, specifically related to the Texas Education Agency ruling. President Wheat convened the executive session at 8:48 p.m. The executive session adjourned at 10:07 p.m. 11. RECONVENE MEETING. President Wheat reconvened the meeting at 10:09 p.m. 12. ADJOURNMENT. There being no further business to come before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Brittan made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 4-0. President Wheat adjourned the meeting at 10:10 p.m. APPROVED BY THE BOARD OF ALDERMEN ON SEPTEMBER 8, 2008. La a Wheat, President ATTE Sutter, TRMC, Town Secretary