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06-09-08 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES REGULAR MEETING June 9, 2008 PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson (arrived at 6:05 p.m.), Carol Langdon, Don Redding, and Rebecca Rollins. ABSENT: None. OTHERS PRESENT: Town Manager Thomas Brymer, Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer, DPS Director Don Wilson Assistant to the Town Manager Ginger Awtry, Director of Administrative Services Todd Wood, and Public Works Superintendent Jarrod Greenwood. 1. CALL TO ORDER. President Wheat called the meeting to order at 6:03 p.m. 2. CONSENT AGENDA. Mayor Wheat introduced the consent agenda and asked for a motion. A. Resolution No. 08-10 - Consider a Resolution authorizing the CEO of the Academy to enter into a contract with French Toast as the new uniform supplier for the 2008- 09 school year. B. Resolution No. 08-11 - Consider a Resolution approving a three-year agreement with Apple Computers. C. Review and approve any outstanding bills. MOTION: Trustee Redding made a motion to approve the consent agenda as presented. Trustee Rollins seconded the motion. The motion carried by a vote of 4-0 (Alderman Corson was not present at the time of the vote.) Westlake Academy Board of Trustees Page 2 of 3 Regular Meeting Minutes June 9, 2008 3. HEAR A REPORT FROM MEMBERS OF THE MATH REVIEW TEAM. Ms. Claudia Ourthe-Cabale, PYP Coordinator, and Mr. Simon Aisthorpe, MYP Math teacher, addressed the Board regarding the item. Ms. Ourthe-Cabale stated that the purpose of the math review team was to coordinate a review to analyze the strengths and weaknesses of current K-10 mathematics teaching and learning. Ms. Ourthe-Cabale advised that the team consisted of 10 members, and included the observation of 35 classrooms. Following the evaluation, Ms. Ourthe- Cabale stated that an action plan was prepared based on the commendations and recommendations and other matters to be addressed. Mr. Aisthorpe reviewed the commendations and recommendations with the Board, and advised the Board that one recommendation includes an emphasis on the use of technology in the future. Discussion ensued with regard to the recommendations, TAKS scores, possibility of including parents in the review process as well as an accounting for the number of students receiving private tutoring, and posting student curriculum on the website. 4. HEAR REPORT FROM HEAD OF SCHOOL ANNOUNCING THE APPOINTMENT OF NEW MYP AND DP COORDINATORS. In the absence of the Head of School, a report was not given. 5. DISCUSS AND CONSIDER A RECOMMENDED STRATEGIC PLANNING PROCESS AND BOARD INITIATION OF IDENTIFICATION OF WESTLAKE ACADEMY POLICY ISSUES FOR DISCUSSION AT THE SECOND PHASE OF THEIR STRATEGIC PLANNING PROCESS. Town Manager Brymer introduced the item, and reviewed a Strategic Plan / Governance Cycle with the Board. Mr. Brymer recommended the Board of Trustees consider holding a strategic planning session. Alderman Corson suggested the Board consider establishing a scope and approach for oversight of the school. Town Manager Brymer suggested the Board consider designating a sub -committee of the Board to work with him and Head of School Mark Rosevear to identify policy issues for discussion. It was the consensus of the Board to designate Alderwomen Rollins and Langdon to work with the Town Manager and Head of School to identify policies for discussion by the Board as part of the strategic planning process. Westlake Academy Board of Trustees Page 3 of 3 Regular Meeting Minutes June 9, 2008 6. CITIZENS' PRESENTATIONS. There was no one present wishing to address the Board. 7. EXECUTIVE SESSION. President Wheat recessed the regular session of the Town of Westlake Board of Trustees meeting at 6:51 p.m., as she read the following item to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement, specifically related to the Texas Education Agency ruling. President Wheat convened the executive session at 6:53 p.m. The executive session adjourned at 7:29 p.m. 8. RECONVENE MEETING. President Wheat reconvened the meeting at 7:31 p.m. 9. ADJOURNMENT. There being no further business to come before the Board, President Wheat asked for a motion to adjourn the meeting. MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Brittan seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 7:32 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 11, 2008. Laura Wheat, President ATTEST: Kim Sutter, TRMC, Town Secretary