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02-25-08 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES PRE -BOARD MEETING February 25, 2008 PRESENT: President Scott Bradley and Trustees Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. STAFF PRESENT: Interim Town Manager Joe Hennig, Head of School Barbara Brizuela, Education Counsel Robert Schulman, Town Attorney Matthew Boyle, and Town Secretary Kim Sutter. 1. CALL TO ORDER. President Bradley called the meeting to order at 5:07 p.m. 2. EXECUTIVE SESSION. President Bradley recessed the pre -board meeting of the Westlake Academy Board of Trustees at 5:08 p.m., as he read the following items to be discussed in executive session: A. The Board will conduct a closed session under Texas Government Code section 551.071 to seek advice of counsel, specifically related to: 1. Complaint and Procedure Policy; and 2. Admission Policy. President Bradley convened the executive session at 5:09 p.m. The executive session adjourned at 5:58 p.m. 3. RECONVENE MEETING. President Bradley reconvened the meeting at 5:59 p.m. Westlake Academy page 2 of 2 Board of Trustees Pre -Board Meeting February 25, 2008 4. DISCUSS A COMPLAINT AND PROCEDURE POLICY FOR THE WESTLAKE ACADEMY. No discussion on this item. 5. DISCUSS THE PROPOSED AMENDMENT TO THE ADMISSION POLICY FOR THE WESTLAKE ACADEMY. No discussion on this item. 6. REVIEW OF REGULAR AGENDA ITEMS. No discussion on this item. 7. ADJOURNMENT. There being no further business, President Bradley adjourned the meeting at 6:00 p.m. APPROVED BY THE BOARD OF ALDERMEN ON MARCH 10, 2008. Cd. Scott Bradley, President ATTES . 1 Sutter, t MC, Secretary MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES SPECIAL MEETING February 25, 2008 PRESENT: President Scott Bradley and Board Trustees Larry Corson, Kevin Maynard, Don Redding, Pete Steger, and Bob Timmerman. ABSENT: None. OTHERS PRESENT: Head of School Barbara Brizuela, Interim Town Manager Joe Hennig, Town Attorney Matthew Boyle, Education Counsel Robert Schulman, Secretary Kim Sutter, Finance Director Debbie Piper, Executive Assistant Ginger Awtry, DPS Director Don Wilson, Facilities and Recreation Director Troy Meyer, and Municipal Court Administrator Amanda DeGan. 1. CALL TO ORDER. President Bradley called the meeting to order at 6:07 p.m. 3. PRESENTATION OF BASKETBALL BARROWS (WESTLAKE ACADEMY BASKETBALL TEAMS). DISTRICT CHAMPIONS BY NICK JUNIOR VARSITY GIRLS & BOYS The Board and the audience proceeded to the gymnasium where Coach Nick Barrows and Coach David True presented the boys and girls junior varsity basketball teams and congratulated both teams on their recent district championships. In celebration of the accomplishment, team members performed a `net -cutting' ceremony. 2. CITIZENS' PRESENTATIONS. Ms. Rebecca Rollins, 13239 Roanoke Road, Westlake, addressed the Board regarding the recent passing of Westlake Academy student Taylor Moon, and encouraged the Board to initiate the Accelerated Schools governance model and its goal of shared decision making among all stakeholders. Westlake Academy Board of Trustees Special Meeting February 25, 2008 Page 2 of 3 Ms. Shannon LaRue, 1855 Broken Bend Drive, Westlake, addressed the Board regarding the proposed admission policy (item #5), and inquired if the proposed policy would change the status of founding families in the Town. Mr. Robert Schulman, Education Counsel, responded that the proposed policy does not change the status of founding families. 4. CONSIDER A RESOLUTION TO APPROVE A NEW PARENT / STUDENT QUESTION AND COMPLAINT PROCEDURE FOR INCLUSION IN THE PARENT / STUDENT HANDBOOK. Head of School Brizuela addressed the Board regarding the item. Ms. Brizuela outlined the proposed procedure and advised that only slight changes have been made to the proposed policy that was posted on the Academy's website prior to tonight's meeting. Mr. Robert Schulman, Education Counsel, added that an obligation by the Board has been included in the policy to specify a 20 -day time limit (school days) to bring forward a formal complaint from the date of the known grievance or incident. MOTION: Trustee Steger made a motion to approve Resolution No. 08-05, adopting an amendment to complaint procedure policy as presented. Trustee Redding seconded the motion. The motion carried by a vote of 5-0. 5. CONSIDER A RESOLUTION ADOPTING A PROPOSED AMENDMENT TO THE ADMISSION POLICY. Head of School Brizuela addressed the Board regarding the item. Ms. Brizuela outlined the proposed policy and added that the eligibility rules have been clarified. Mr. Robert Schulman, Feldman & Rogers, L.L.P., stated that the proposed policy attempts to meet the original intent of the Charter, the requirement of state laws, the Commissioners regulations and the federal guidelines. MOTION: Trustee Redding made a motion to approve Resolution No. 08-06, adopting an amendment to the Admission Policy. Trustee Maynard seconded the motion. The motion carried by a vote of 5-0. 6. ADJOURNMENT. There being no further business, President Bradley adjourned the meeting at 6:47 p.m. Westlake Academy Page 3 of 3 Board of Trustees Special Meeting February 25, 2008 APPROVED BY THE BOARD OF ALDERMEN ON MARCH 10, 2008. —45ta�16t,a�, Scott Bradley, President ATTEST:. J'�S�J Ki Sutter,"TRMC, Town Secretary