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09-10-07 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP September 10, 2007 PRESENT: President Scott Bradley and Trustees Larry Corson, April Gallagher, Pete Steger, and Bob Timmerman. ABSENT: Trustee Don Redding. OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Kim Sutter, Town Manager Trent Petty, Finance Director Debbie Piper, Human Resources Manager Todd Wood, DPS Director Don Wilson, Court Administrator Amanda DeGan, Facilities and Recreation Director Troy Meyer, and Assistant to the Head of School Darcy McFarlane. 1. CALL TO ORDER. President Scott Bradley called the workshop to order at 5:18 p.m. 2. DISCUSS PROPOSED CHANGE TO THE PARENT/STUDENT HANDBOOK AUTHORIZING STUDENTS IN GRADES 10-12 TO DRIVE AND PARK PERSONAL CARS ON CAMPUS. Head of School Brizuela introduced the item and advised that this item was tabled at the August 27, 2007, regular meeting for further review and parent input. Ms. Brizuela provided the Board with student parking policies from other school districts. Board discussion ensued with regard to the policy and options to implement said policy, the number of available parking spaces, and safety concerns, as well as student education with regard to the policy. Board of Trustees Workshop Page 2 of 2 September 10, 2007 Those in attendance providing input and comments regarding the policy: - Michelle Corson, Robert .Champagne, Rick Rennhack, Rebecca Rollins, and Laura Wheat. 3. ADJOURNMENT. There being no further business before the Board, President Bradley declared the workshop adjourned at 6:09 pm. APPROVED BY THE BOARD OF TRUSTEES ON OCTOBER 22, 2007. - /A�- - Scott Bradl y, President ATTEST - i Sutter, TRMC, Secretary MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING September 10, 2007 PRESENT: President Scott Bradley and Board Trustees Larry Corson, April Gallagher, Pete Steger, and Bob Timmerman. ABSENT: Trustee Don Redding. OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Kim Sutter, Facilities and Recreation Director Troy Meyer. 1. CALL TO ORDER. President Bradley called the meeting to order at 6:32 p.m. 2. CITIZENS' PRESENTATIONS. Mr. Jim Billington, 1823 Broken Bend Drive, addressed the Board at this time regarding item #5. See item #5 for comments. 3. HEAR REPORT FROM MARGARET LEDAK AND MS. ALISON SCHNEIDER REGARDING THEIR EXPERIENCES WITH THE PEOPLE -TO -PEOPLE PROGRAM. Westlake Academy teacher Alison Schneider addressed the Board regarding the People - to -People program. She advised the Board that this past summer she had an opportunity to lead a delegation of 38 students to Australia and New Zealand as part of the People - to -People program. Ms. Schneider stated that the program was initiated by President Eisenhower in 1956 in an effort to promote world peace. Westlake Academy student Margaret Ledak, 1220 Mount Gilead, Keller, shared her experiences with the Board. Westlake Academy Board of Trustees Page 2 of 3 Regular Meeting September 10, 2007 4. HEAR REPORT FROM MR. DAVID JENKINS REGARDING THE INTERNATIONAL BACCALAUREATE DIPLOMA PROGRAM. MYP Coordinator David Jenkins presented a PowerPoint presentation to the Board regarding the IB Diploma Program. Mr. Jenkins reviewed the ideals of the IB mission, what it means to be IB, and the IB Diploma curriculum. 5. HEAR REPORT FROM HEAD OF SCHOOL REGARDING STUDENT POPULATION. Jim Billington, 1823 Broken Bend Drive, asked if information has been or can be compiled to show the number of students leaving the academy each year, and asked if a process is in place to gather information with regard to the reasons for leaving. Head of School Brizuela responded that an exit interview process has been used in the past to gather this type of information. Mr. Billington responded that he was not contacted for an interview. Further, Mr. Billington inquired if the information gathered from the process is reviewed the Board. Mayor Bradley stated that he was willing to meet with Mr. Billington to discuss his reasons for leaving the Academy. Head of School Brizuela presented a report to the Board outlining the breakdown of the student population by grade level and residency: Discussion ensued with regard to the percentages by grade level, and the number of students currently on the waiting list, Ms. Laura Wheat, 2006 Navasota Cove, asked if the number of school age students residing in Westlake that do not attend the Academy is known. Head of School Brizuela advised that a study, conducted by the Town last year indicated that 49% of children ranging in age from 5-15, and just over 50% of families with younger children did not attend the Academy. Rick Rennhack, 1762 Hidden Springs Court, asked the Board how they measure the success of the Academy. 2003-04 195 Students 2004-05 264 students 2005-6 320 Students 2006-7 352 Students 2007-8 370 Students Resident 12.80% 17.80% 34.70% 34.40% 40.54% Primary 20% 28% 44% 61% 52% Boundary Discussion ensued with regard to the percentages by grade level, and the number of students currently on the waiting list, Ms. Laura Wheat, 2006 Navasota Cove, asked if the number of school age students residing in Westlake that do not attend the Academy is known. Head of School Brizuela advised that a study, conducted by the Town last year indicated that 49% of children ranging in age from 5-15, and just over 50% of families with younger children did not attend the Academy. Rick Rennhack, 1762 Hidden Springs Court, asked the Board how they measure the success of the Academy. Westlake Academy Board of Trustees Regular Meeting September 10, 2007 Page 3 of 3 Alderwoman Gallagher responded that success can be measured by the IB program, and feels the exit interview process is also beneficial. 6. CONSIDER A RESOLUTION AUTHORIZING A CHANGE TO THE PARENT/STUDENT HANDBOOK AUTHORIZING STUDENTS IN GRADES 10-12 TO DRIVE AND PARK PERSONAL CARS ON CAMPUS. President Bradley introduced the item and advised that it was the consensus of the Board to continue to review the proposed policy. MOTION: Trustee Steger made a motion to table the item. Alderwoman Gallagher seconded the motion. The motion carried by a vote of 4-0. 7. CONSENT AGENDA. President Bradley introduced the item as asked for a motion. A. Review and approve any outstanding bills. MOTION: Trustee Timmerman made a motion to approve the consent agenda as presented. Trustee Steger seconded the motion. The motion carried by a vote of 4-0. 8. ADJOURNMENT. There being no further business, President Bradley adjourn the meeting at 7:44p.m. APPROVED BY THE BOARD OF ALDERMEN ON OCTOBER 22, 2007. Scott Bradl , Mayor ATTES KimAtter, TRMC, Town Secretary