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11-13-06 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP WITH WESTLAKE ACADEMY FOUNDATION BOARD NOVEMBER 13, 2006 PRESENT: School Board President Scott Bradley and Trustees Bill Frey, Don Redding, Fred Held, and Larry Corson. ABSENT: Trustee Buddy Brown. OTHERS PRESENT: Head of School Barbara Brizuela, Foundation President Rick Rennhack, Acting Secretary Ginger Awtry, Foundation Board Members Rick Rennhack, Bill Greenwood, Laura Wheat, Ange Bumgarner, and Julie Timmerman arrived at 3:40 p.m. 1. CALL TO ORDER. School Board President Bradley called the meeting to order at 3:35 p.m. 2. HEAR REPORT OF BLACKSMITH APPRENTICE PROGRAM RESULTS. Head of School Brizuela presented the report for the Blacksmith Apprentice Program. Mrs. Brizuela advised the Board of the following totals and averages over the past three years: School Year Total Received Average Per Student % of family/students 2004/2005 $243,277 $911.15 85%/87% 2005/2006 $335,727 $1,042.63 87%/92% 2006/2007 $229,981 (pledged $381,725) $1,097.00 83%/85% Mrs. Brizuela advised that different techniques have been used each year to promote the program. Discussion ensued with regard to how to increase participation and donations. 3. DISCUSS DIRECTION OF FOUNDATION AND FUNDRAISING EFFORTS. President Bradley introduced the item and opened the discussion. Discussion ensued regarding the hiring of a part-time executive director, the desire for increased communication between the Board and the Foundation, the timeline for construction of the Arts and Science center building, and the need for a collective mission statement. Foundation Member Greenwood expressed his support to communicate and have the Foundation budget approved and endorsed by the Board. Trustee Corson expressed his desire to hold a joint meeting with the Foundation at least quarterly or as needed. 4. ADJOURNMENT. There being no further business before the Board, President Bradley declared the meeting adjourned at 5:00 pm. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 27, 2007. Scott Bradley, President ATTEST: i Sutter, TRMC, Acting Secretary MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP NOVEMBER 13, 2006 PRESENT: School Board President Scott Bradley and Trustees Bill Frey, Buddy Brown, Don Redding, Fred Held, and Larry Corson. ABSENT: Trustee Buddy Brown. OTHERS PRESENT: Head of School Barbara Brizuela, Facilities and Recreation Director Troy Meyer, Acting Secretary Ginger Awtry, Academy P.E. Teacher Mireida Rubayo, Foundation Board Members Bill Greenwood, Laura Wheat, and Ange Bumgarner, and Mike Garabedian , representing Academy Athletic Boosters. 1. CALL TO ORDER. President Bradley called the meeting to order at 5:10 p.m. 2. DISCUSS FORMATION OF WESTLAKE ACADEMY ATHLETIC BOOSTERS CLUB. President Bradley introduced the item and opened the discussion. Mike Garabedian advised the Board that the purpose of the Club is raise funds, provide volunteers, and generate moral support for the athletic programs. Discussion ensued with regard to the number of 501(c)3 organizations in existence and the need to coordinate fundraising efforts. The Board did not pose any objections to the formation of the Club, but stressed the need to work with the Foundation to coordinate any fundraising efforts. 3. ADJOURNMENT. There being no further business before the Board, President Bradley declared the meeting adjourned at 5:55 pm. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 27, 2007. Scott Bradley, President ATTEST: utter, Town Secretary MINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING NOVEMBER 13, 2006 PRESENT: President Scott Bradley and Board Trustees Bill Frey, Don Redding, Fred Held, and Larry Corson. ABSENT: Trustee Buddy Brown. OTHERS PRESENT: Head of School Barbara Brizuela, Acting Secretary Ginger Awtry, Finance Director Debbie Piper, Director of Facilities and Recreation Troy Meyer, and Human Resource Manager Todd Wood 1. CALL TO ORDER. President Bradley called the meeting to order at 6:05 p.m. 2. EXECUTIVE SESSION. The Board convened into executive session at 6:06 p.m. 3. RECONVENE MEETING. The Board reconvened into regular session at 6:25 p.m. 4. EXECUTIVE SESSION ACTION. President Bradley stated that there was a motion to be made as a result of the executive session. MOTION: Trustee Don Redding moved that the Board approve a one year extension to the employment contract of the Westlake Academy Head of School as discussed in executive session. Trustee Larry Corson seconded the motion. The motion carried by a vote of 4-0. Westlake Academy Trustees Regular Meeting November 13, 2007 5. CITIZENS' PRESENTATIONS: Page 2 of 4 Head of School Barbara Brizuela addressed the Board with two presentations. The first item presented was a notification from the Texas Business Education Coalition (TBEC). In summary,the letter stated that TBEC has named Westlake Academy to the TBEC 2006 Honor Roll, and that the Academy is one of only 178 elementary schools in Texas to receive this honor. The letter was signed by John H. Stevens, Executive Director of TBEC. The second presentation was a letter from the Texas Education Association concerning their 2006 Gold Performance Schools. The letter stated that Westlake Academy has received 7 out of 8 Gold Performance Awards. The seven categories of eligibility were: commended attendance, commended reading, commended math, commended writing, commended science, commended social studies, and comparable improvement in reading. Mrs. Brizuela attributed this success to the hard work of the students and teachers, stating that the number of awards received was higher than any other school in the area. 6. CONSIDER A RESOLUTION APPROVING THE FISCAL YEAR 2005/2006 ANNUAL AUDIT REPORT FROM STOVALL, GRANDEY, & ALLEN, LLP. Mayor Bradley introduced Melinda Brown from Stovall, Grandey, & Allen for the presentation of the annual audit report. Ms. Melinda Brown briefly summarized and highlighted a few sections of the actual report that was presented to the Trustees earlier in the month for their review. Ms. Brown stated the audit was a "good clean audit." MOTION: Trustee Corson moved to approve Resolution No. 06-15, approving the 2005/2006 annual audit report as presented. Trustee Held seconded the motion. The motion carried by a vote of 4-0. 7. CONSIDER A RESOLUTION APPROVING A CHANGE TO THE AUTHORIZED SIGNERS ON THE WESTLAKE ACADEMY BANK ACCOUNT WITH FIRST FINANCIAL BANK. Trustee Corson asked a question concerning the delegation of authority, and what checks and balances were in place for the signers. Finance Director Piper replied that there is a requirement for two signatures for all amounts above $10,000. Trustee Corson also asked the names of the two signers for clarification and how the dollar limit is handled. Finance Director Piper answered that she signs all checks under $10,000 and that both she and HOS Barbara Brizuela will sign the checks if $10,000 or above. Westlake Academy Trustees Regular Meeting November 13, 2007 Page 3 of 4 MOTION: Trustee Corson moved to approve Resolution No. 06-16, as presented. Trustee Don Redding seconded the motion. The motion carried by a vote of 4-0. 8. CONSIDER A RESOLUTION AUTHORIZING THE ADDITION OF AN EMPLOYEE SICK LEAVE POOL TO THE CURRENT WESTLAKE ACADEMY EMPLOYEE BENEFIT PACKAGE. Mrs. Brizuela introduced the resolution by summarizing the policy presented. Mrs. Brizuela stated that the policy was suggested by a teacher for fellow staff that may be in need of leave due to catastrophic illness or other emergency. All staff agreed they would like to participate in this endeavor. MOTION: Trustee Frey moved to approve Resolution No. 06-17, authorizing the addition of an employee sick leave pool to the current Westlake Academy employee benefit package. Trustee Corson seconded the motion. The motion carried by a vote of 4-0. 9. CONSIDER A RESOLUTION APPROVING WESTLAKE ACADEMY'S OPEN - ENROLLMENT CHARTER SCHOOLS POLICIES AND PROCEDURES. President Bradley introduced the item and asked for a motion. MOTION: Trustee Held moved to approve Resolution No. 06-18, approving open - enrollment charter schools policies and procedures as required by federal regulations. Trustee Redding seconded the motion. The motion carried by a vote of 4-0. 10. CONSIDER A RESOLUTION AUTHORIZING AN AMENDMENT TO THE ADMISSION POLICY AND TO THE UNIFORM POLICY IN THE 2006/2007 PARENT/STUDENT HANDBOOK. Head of School Brizuela addressed the Board regarding the item and explained the proposed changes. MOTION: Trustee Frey moved to approve Resolution No. 06-19, authorizing an amendment to the admission policy and to the uniform policy in the 2006/2007 parent/student handbook. Trustee Held seconded the motion. The motion carried by a vote of 4-0. Head of School Brizuela explained the definition of "primary geographic boundary students" and "initial primary geographical boundary family." Westlake Academy Trustees Page 4 of 4 Regular Meeting November 13, 2007 11. CONSIDER A RESOLUTION APPROVING THE INSTALLATION OF THE ACTRADIO PROGRAM. Head of School Brizuela introduced the item and described the program. Mrs. Brizuela stated the program would aide in the communication to parents and comes as a donation to the Academy from the Mijol family. MOTION: Trustee Redding moved to approve Resolution No. 06-20, approving the installation of the Actradio program. Trustee Corson seconded the motion. The motion carried by a vote of 4-0. 12. CONSENT AGENDA. President Bradley introduced the item and asked for a motion. A. Review and approve minutes of the School Board of Trustees meetings held August 24, 2006, August 28, 2006, September 11, 2006 and the School Board of Trustees workshop held October 10, 2006. B. Review and approve any outstanding bills. MOTION: Trustee Frey moved to approve the consent agenda as presented. Trustee Held seconded the motion. The motion carried by a vote of 4-0. 13. ADJOURNMENT. There being no further business, President Bradley asked for a motion to adjourn the meeting. MOTION: Trustee Held made a motion to adjourn the meeting. Trustee Frey seconded the motion. The motion carried by a vote of 4-0. The meeting adjourned at 7:14 p.m. APPROVED BY THE BOARD OF ALDERMEN ON AUGUST 27, 2007. Scott Bradley, Mayor ATT ST• i utter, TRMC, Town Secretary