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08-24-06 BOT MinMINUTES OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP AUGUST 24, 2006 PRESENT: President Scott Bradley and Trustees Bill Frey, Fred Held (left the meeting at 10:00 a.m.), Don Redding, and Larry Corson ABSENT: Trustee Buddy Brown OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Jean Dwinnell, Human Resource Manager Todd Wood, and Finance Director Debbie Piper 1. CALL TO ORDER. President Bradley called the meeting to order at 8:20 a.m. 2. DISCUSS FY 2006-2007 BUDGET. President Bradley asked Ms. Brizuela, Head of School, to lead the workshop. Ms. Brizuela advised that the proposed budget is based on conservative assumptions. She explained that the proposed budget allows for 17 days of operating dollars in the reserve fund, that it included a special education grant, that it provided $5,504 per student from the State, and that it anticipated contributions from the Blacksmith Apprentice Program. Ms. Brizuela informed the Board that $47,000 was pledged to the Blacksmith Apprentice Program on "meet the teacher night", that HB 1 increased teachers' salaries by $2,000 each, and that the increased salaries for librarians, counselors, office staff, and teachers not holding a Texas teaching certificate possibly might not be reimbursed by the State. She reported that the proposed budget would provide as much as an eight percent (8%) increase for some teachers. She indicated that under current premium quotes, health insurance costs would rise approximately 34%, but that by joining TRS -Active Care the Academy could cut the costs of health insurance. She emphasized, however, that once the school joins, it cannot opt out of the system. Mr. Todd Wood, Human Resource Manager, made a presentation regarding the TRS - Active Care Program. Discussion ensued regarding Blue Cross Blue Shield vs. TRS -Active Care, and concerning the rates, doctors, and benefits. It was the consensus of the Board that the Academy should join the TRS -Active Care Program. The Board authorized staff to review the costs of the plan periodically, and to revise the wording on the proposed Resolution to "authorize joining" rather than "informing of the intent to join." It was also the consensus of the Board to decrease the contribution of the Town from $300.00 to $249.00 per school employee per month. Further discussion ensued regarding the seventeen (17) day reserve operating fund, whether the Executive Director of the Westlake Academy Foundation falls under the Town's or the Academy's budget and benefits, the legality of the Foundation adopting a separate budget, the number of teachers added to the budget for the 2006/2007 school year (4.5), the total number of new teachers hired for the 2006/2007 school year (12), the reasons teachers have left the school, and the percentage of the budget that is required by the State to be used for instruction (65%). Discussion was also held regarding: the extension of Ms. Brizuela's contract; what is being served to the students in the cafeteria; the performance of Bowman Sports; insurance and bonding of the Academy staff; the significant increase in maintenance and repair for the new portion of the building; the increase in maintenance supplies; demographics of the students attending the Academy; and the need to follow the trend of Westlake residents remaining in the Academy once they reach the MYP. Ms. Brizuela advised that there are still approximately 750 students on the waiting list, and that Mr. Rennhack has asked for a commitment from the Board for 100% participation in the Blacksmith Apprentice Program. Ms. Brizuela reviewed the 2004/2005 and 2005/2006 Blacksmith Apprentice Program results, advised that Federal Grants were received during the first two years the Academy was operational, and that external funding is an acute necessity. She stated that non - participation in the Blacksmith Apprentice Program is not acceptable. Ms. Brizuela reviewed the Goals and Objectives for the Academy; some of which are: Hire elementary principal for 2007/2008 Review and revise the Master Plan Create single -sex physical education classes Improve the website design Make mentoring for new students available Create a senior management team Create a Westlake Academy brochure which will include the Foundation project Hold Town meetings to discuss the Academy Ms. Brizuela advised that there is a list of achievements in the Board's packet for their review. The Board expressed concern about the Blacksmith Apprentice Program variable and the seventeen (17) day reserve operating budget. 3. ADJOURNMENT. There being no further business before the Board, President Bradley declared the meeting adjourned at 12:03 pm. APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 13, 2006 �o .!9— ATTEST: Scott Bradle , President �; �-- � /. aww:�: - Ginger V wtry, Acting Secretary