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06-26-06 BOT MinMINUTES OF THE WESTLAKE ACADEMY SPECIAL SCHOOL BOARD OF TRUSTEES MEETING JUNE 26, 2006 PRESENT: President Scott Bradley and Board Members Bill Frey, Buddy Brown, Fred Held, and Larry Corson (left at 5:40 p.m.) ABSENT: Board Member Don Redding OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Jean Dwinnell, Finance Director Debbie Piper, Director of Marketing and Public Affairs Carolyn Sims, Facilities and Recreation Director Troy Meyer, and Executive Assistant Ginger Awtry CALL TO ORDER. President Bradley called the meeting to order at 4:06 p.m. 2. WORKSHOP CONCERNING PROPOSED TEMPORARY EXPANSION OF THE DINING HALL Ms. Brizuela explained that the Academy now has too many students and far too little space in the dining hall. She advised that currently there are thirteen (13) round tables that will accommodate 104 total students. Ms. Brizuela suggested the possibility of replacing the round tables with rectangle tables to accommodate 120 students, building an extension to the dining room, or providing an additional structure either permanent or temporary. She asked the Board to consider plans for the future, a timeline, and a long-term decision. She proposed that new tables be purchased for the upcoming school year and that the Board plan for a more permanent situation over the next year. Discussion ensued regarding the proposed options, aesthetics, an overall plan, disposal of the round tables, and approval of the expenditure for rectangle tables. It was the consensus of the Board that the new tables should be purchased. President Bradley suggested a series of workshops be held in the fall to discuss the overall master plan. Mr. Frey suggested that someone from the Westlake Academy Foundation should attend the master plan workshops. 3. EXECUTIVE SESSION. The Board convened into executive session at 4:33 p.m., as President Bradley read the item to be discussed. The Board reconvened into regular session at 5:48 p.m. There was no action taken from the Executive Session. 4. CITIZENS' PRESENTATIONS. There were no presentations made. 5. CONSIDER A RESOLUTION APPROVING A THREE-YEAR CONTRACT WITH STOVALL, GRANDEY & ALLEN, L.L.P. TO PERFORM THE ACADEMY'S ANNUAL FINANCIAL AUDIT. Ms. Brizuela explained the proposed Resolution. Mr. Brown moved to approve Resolution No. 06-07, approving a three-year contract with Stovall, Grandey & Allen, L.L.P. to perform the Academy's annual financial audit. Mr. Held seconded the motion. The vote on the motion was as follows: Ayes: Messrs. Frey, Brown, and Held Nays: None President Bradley declared the motion carried unanimously. 6. CONSIDER A RESOLUTION AUTHORIZING THE HEAD OF SCHOOL OF WESTLAKE ACADEMY TO ENTER INTO CONTRACTS WITH THE EDUCATION SERVICE CENTER, REGION XI FOR SERVICES RELATED TO WESTLAKE ACADEMY. President Bradley reviewed the proposed contracts and advised that the funds are provided in the proposed 2006/2007 budget. Mr. Held moved to approve Resolution No. 06-08, authorizing the Head of School of Westlake Academy to enter into contracts with the Education Service Center, Region XI for services related to Westlake Academy. Mr. Brown seconded the motion. Ayes: Messrs. Frey, Brown, and Held Nays: None President Bradley declared the motion carried unanimously. 7. CONSIDER A RESOLUTION AUTHORIZING THE APPLICATION FOR THE RENEWAL OF THE OPEN -ENROLLMENT CHARTER. President Bradley explained the proposed Resolution. Mr. Frey moved to approve Resolution No. 06-09, authorizing the application for the renewal of the open -enrollment charter. Mr. Brown seconded the motion. Ayes: Messrs. Frey, Brown, and Held Nays: None President Bradley declared the motion carried unanimously. 8. CONSIDER A RESOLUTION AUTHORIZING THE NEW 2006-2007 PARENT/STUDENT HANDBOOK. Ms. Brizuela reviewed the proposed changes to the 2006/2007 Parent/Student Handbook. Mr. Brown thanked Ms. Brizuela for the clarification on the changes and for her work on the Handbook. Mr. Brown moved to approve Resolution No. 06-10, authorizing the new 2006/2007 Parent/Student Handbook. Mr. Frey seconded the motion. Ayes: Messrs. Frey, Brown, and Held Nays: None President Bradley declared the motion carried unanimously. 9. CONSIDER A RESOLUTION TO ADOPT THE OFFICIAL SCHOOL MASCOT. Ms. Brizuela explained the nomination and decision process in adopting the official school mascot. She advised that the "Fire" was chosen by the Westlake Academy Mascot Committee. Mr. Frey moved to approve Resolution No. 06-11, adopting the official school Mascot, the "Fire". Mr. Brown seconded the motion. Ayes: Messrs. Frey, Brown, and Held Nays: None President Bradley declared the motion carried unanimously. 10. CONSENT AGENDA. A. Review and approve minutes of the Board workshop and regular meeting held June 12, 2006 B. Review and approve any outstanding bills. Mr. Brown moved to approve the Consent Agenda as presented. Mr. Held seconded the motion. There was no discussion and the vote was as follows: Ayes: Messrs. Frey, Brown, and Held Nays: None President Bradley declared the motion carried unanimously. 11. ADJOURNMENT. Mr. Brown moved to adjourn. Mr. Held seconded the motion. The vote on the motion was as follows: Ayes: Messrs. Frey, Brown, and Held Nays: None President Bradley declared the meeting adjourned at 6:12 p.m. APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 28, 2006. ATTEST: ,' an Dwinnell, Secretary Scott Bradley, President