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11-14-05 BOT MinMINUTES OF THE WESTLAKE ACADEMY SCHOOL BOARD MEETING NOVEMBER 14, 2005 PRESENT: President Scott Bradley and Board Members Buddy Brown, Bill Frey, Fred Held, Don Redding, and Larry Sparrow ABSENT: None OTHERS PRESENT: CEO Trent Petty, Head of School Barbara Brizuela, Finance Director Debbie Piper, Secretary Jean Dwinnell, Director of Marketing and Public Affairs Carolyn Sims, Facilities and Recreation Director Troy Meyer, and Executive Assistant Ginger Awtry 1. CALL TO ORDER. President Bradley called the meeting to order at 6:04 p.m. 2. CITIZENS' PRESENTATIONS. Head of School Barbara Brizuela introduced fifth grade students that hosted students from Mexico. The students, Gregory Stringfellow, Jordan Steger, Nikolas Szpak, and Zoey Danesh- Far, explained to the Board their experience hosting a foreign student. Ms. Christine Smith, Speaker of the House, House of Commons, thanked the Board for the "gift" of Westlake Academy and presented the Board with gifts on behalf of the House of Commons. Ms. Tanya Woods expressed her desire to see founding families of the Academy protected in the By-laws and Charter and rewarded for taking the chance and persevering the struggles of the start-up process. President Bradley read a response he had written to Ms. Turbinwell's e-mail regarding the "guarantee" of an education at Westlake Academy for current students. 3. CONSIDER A POLICY REGARDING THE INTENTION TO SERVE ALL CURRENT WESTLAKE ACADEMY STUDENTS THROUGH GRADUATION. President Bradley asked Mr. Redding to read the proposed wording for the handbook. Mr. Redding read the following to be included on page 6, Eligibility, after the second paragraph: It is the intent of the Westlake Academy School board to readmit all existing Westlake Academy students in good standing subject to the collective annual financial support of parents via the Blacksmith Apprentice Program which provides the necessary funds to hire additional teachers, provide space, supplies, equipment, and other necessary expenditures as determined by the sole discretion of the School board, to achieve an overall student to teacher ratio not exceeding 16:1. Mr. Frey moved, Mr. Brown seconded the motion to approve the proposed wording to the Handbook with the additional words, " ... subject to the financial ability to do so including the collective annual ....... Discussion ensued regarding "guarantees" being offered and the future of Westlake Academy. There was no further discussion and President Bradley declared the motion carried unanimously. 4. CONSIDER A RESOLUTION APPROVING THE 2004/2005 ANNUAL AUDIT REPORT FROM WEAVER AND TIDWELL, L.L.P. CEO Trent Petty explained the proposed Resolution and introduced Wes Scott with Weaver and Tidwell. Mr. Scott presented the Audit and advised there was nothing worthy of a management letter this year. Mr. Held moved, Mr. Brown seconded the motion to accept the 2004/2005 Annual Audit report as presented. There was no discussion and President Bradley declared the motion carried unanimously. 5. CONSENT AGENDA. A. Review and approve minutes of the Board meeting held September 26, 2005. B. Review and approve any outstanding bills. Mr. Brown moved, Mr. Held seconded the motion to approve the consent agenda as presented. There was no discussion and President Bradley declared the motion carried unanimously. 6. ADJOURNMENT. Mr. Redding moved, Mr. Sparrow seconded the motion to adjourn. The motion carried unanimously and President Bradley declared the meeting adjourned at 7:53 p.m. Approved by the Westlake Academy School Board on V q kuary 03 , 2006. Co► Scott Bradley, President ATTEST: Dwinnell, Secretary