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08-25-03 BOT MinMinutes of the School Board meeting WESTLAKE ACADEMY SCHOOL BOARD MINUTES OF THE BUDGET WORKSHOP August 25, 2003 Present: Scott Bradley, President Fred Held, Member Bill Frey, Member Larry Sparrow, Member Trent Petty, CEO Barbara Brizuela, Head of School Stan Lowry, Attorney Ginger Crosswy, Secretary Dawn Lenzie, Assistant to the CEO Debbie Piper, Finance Director Absent: Buddy Brown, Member Don Redding, Member Page 1 of 1 WESAAKE Item #1:Mayor Bradley called the meeting to order at 6:10 p.m. by announcing a quorum, consisting of four members. Item #2: Discuss the 2003-2004 budget. Mr. Petty explained the income portion of the proposed budget to the Board. Ms. Lenzie and Ms. Brizuela went through the expense portion of the proposed budget and answered the questions from the Board. There was a lengthy discussion of several line items. Item #3: The workshop was adjourned at 6:30 p.m. Approved by the School Board on October 13, 2003. ATTEST: Inger sswy, Secretary J Scott Bradley, President http://www.westlake-tx.org/agendas/swsmO82503.htm 10/14/2003 Minutes of the School Board meeting MINUTES OF THE WESTLAKE ACADEMY SCHOOL BOARD MEETING August 25, 2003 Present: Scott Bradley, President Bill Frey, Member Fred Held, Member Larry Sparrow, Member Trent Petty, CEO Barbara Brizuela, Head of School Stan Lowry, Attorney Ginger Crosswy, Secretary Absent: Buddy Brown, Member - excused Don Redding, Member - excused on vacation Pagel of 2 WES ASE Item #1: President Bradley called the meeting to order at 6:30 p.m. by announcing a quorum of four Board members. Item #2: Citizens'- Presentation. No one wished to address the Board. Item #3: Review and approve minutes from the meeting held on August 11, 2003. There was a motion by Mr. Sparrow, seconded by Mr. Frey, to approve the minutes as presented. There was no discussion and the motion carried unanimously. Item #4: Consider a resolution authorizing the CEO to enter into a contract for catering. There was a motion by Mr. Sparrow, seconded by Mr. Held, to adopt Resolution No. 03-13. There was no discussion and the motion carried unanimously. Item #5: Consider a resolution authorizing the CEO to enter into a contract with Region XI for PEIMS services. There was a motion by Mr. Held, seconded by Mr. Frey, to adopt Resolution No. _03-14. After a short discussion the motion carried unanimously. Item #6: Consider a resolution authorizing the CEO to enter into contracts with teachers. Mr. Petty and Ms. Brizuela spoke regarding this item. There was a motion by Mr. Sparrow, seconded by Mr. Held, to adopt Resolution No. _03-15. After a short discussion the motion carried unanimously. Item #7: Consider a resolution approving the final draft of the Parent/Student Handbook. Mr. Petty and Ms. Brizuela answered questions regarding this item. There was a motion by Mr. Held, seconded by Mr. Sparrow, to adopt Resolution No. 0371.6. Mr. Sparrow asked about the school policy regarding cell phones. Ms. Brizuela answered that this issue had not been addressed in the handbook, but they would be required to be off during classes. There was no further discussion and the motion carried unanimously. Item #8: Consider a resolution approving a short-term loan from the Town of Westlake. Mr. Petty explained this item to the Board stating that the amount is currently $30,129.00 but future items would be funded as well. There was a motion by Mr. Frey, seconded by Mr. Held, to adopt Resolution No. -03- 17. o.03-17. After a short discussion the motion carried unanimously. http://www.westlake-tx.org/agendas/sbm082503.htm 10/14/2003 Minutes of the School Board meeting Page 2 of 2 Item #9: Consider a resolution adopting the 2003/04 budget. President Bradley told the audience there had been a budget workshop earlier today to answer the Board's questions in regard to the budget. Mr. Petty answered any further questions telling the Board that unless the student is in class the state does not pay for that day. The budget is prepared on a 97% attendance, but this is an optimistic number. There was a motion by Mr. Sparrow, seconded by Mr. Frey, to adopt Resolution No. 03-18. There was no further discussion and the motion carried unanimously. Item #10: There was a motion by Mr. Held, seconded by Mr. Frey, to adjourn. There was no discussion and the motion carried unanimously. The meeting was adjourned at 6:48 p.m. Approved by the School Board on October 13, 2003. ATTEST: Inge rosswy, Secretarp ❑■ Scott Bradley, President http://www.westlake-tx.org/agendas/sbm082503.htm 10/14/2003