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06-16-03 BOT MinMinutes of the School Board meeting MINUTES OF THE WESTLAKE ACADEMY SCHOOL BOARD MEETING June 16, 2003 Present: Scott Bradley, President Bill Frey, Member Fred Held, Member Larry Sparrow, Member Trent Petty, CEO Ginger Crosswy, Secretary Dawn Lenzie, Assistant to the CEO Jean Shivers, Assistant to the Head of School Absent: Buddy Brown, Member Don Redding, Member Pagel of 3 w s s i.saE Also present were Brett Barron of Kaleidoscope Information Services and Michael Bennett of Hart Howerton. This meeting was held in Rooms A -D of the Marriott Hotel in Westlake, Texas. President Bradley called the meeting to order at 6:10 p.m. by announcing a quorum, consisting of Mr. Frey, Mr. Held, Mr. Sparrow and himself. President Bradley introduced the members of the School Board who were present and then turned the meeting over to Mr. Petty. Mr. Petty introduced Ms. Lenzie and Ms. Shivers who have been very instrumental in getting the process to this point and in putting this meeting together. Mr. Petty then introduced other members of the Town staff as well as Mr. Barron and Mr. Bennett. Mr. Petty then thanked State Representatives Vicki Truitt and Kent Grusendorf and Texas Senator Jane Nelson for their help in getting the financing structure clarified with new legislation during the last session. He then gave a brief overview of the agenda for tonight's meeting. Mr. Bennett made a short presentation regarding the planning and construction of the project. While several children modeled the school uniforms, Mr. Petty explained the uniform policy for the Academy and pointed out that there was a brochure in everyone's packet giving the pertinent information. Mr. Petty quickly covered the highlights from the Parent/Student Handbook, speaking of the calendar, times school will begin, traffic flow, and the Student Directory. He told the audience that the Handbook is stamped "draft" to allow the Board to receive input from the parents, with the final version of the Handbook to be adopted in August. Ms. Shivers spoke about the parent involvement opportunities at the Academy. These will be through the Parent Volunteer Program and the PTO. Ms. Lenzie covered the items in the packet handed out to all parents when they arrived. She asked that the parents fill out the appropriate forms and return them to the Townhall as soon as possible. Mr. Petty then opened the floor for questions. Below is the list of parents who had questions and some of the subjects. Mark Coetzer - school supplies http://www.westlake-tx.org/agendas/sbm06l6O3.htm 06/25/2003 Minutes of the School Board meeting Christine Smith - organized sports Iryna Kalyta - late pick up and textbooks Carole Taylor - terms of School Board Rena Hardeman - field trips Terri Smith - volunteers in regard to fund raising Carmina Freire - languages, automatic progression policy, siblings, pool, PE uniforms Mary Turbeville - certified teachers Nanette TerBush - times school begins, scouting Carole Taylor - location of 7th grade Tracy Long - music classes, cafeteria service Janet Noonan- microwave availability, request for e-mail addresses Stacye Thompson - junk food Michael Szpak - IB accreditation, scouting Melissa Jones - playground equipment David Lee - foreign language program Mark Coetzer - uniform policy Frank Sunderland - parent involvement Denise Stringfellow - Nurse on site Mahesh Tharoor - technology, Head of School duties Daniela White - dress up days Carole Taylor - Head of School contract, any other PYP schools Carmina Freire - uniform shoes Caryl Ann Jacobs - TEKS test Lori Wolf - textbooks There was a question from the audience regarding required reading for the summer. As there were no more questions, Mr. Petty turned the meeting over to President Bradley. Page 2 of 3 http://www.westlake-tx.org/agendas/sbm06l6O3.htm 06/25/2003 Minutes of the School Board meeting Page 3 of 3 There was a. motion by Mr. Sparrow, seconded by Mr. Held, to adjourn. There was no discussion and the motion carried unanimously. The meeting was adjourned at 8:00 p.m. Approved by the School Board on June 23, 2003. Scott Bradley, President ATTEST: Gi�ge . rosswy, SecAtiry 0 htt.p:Hww-\ai.westlake-tx.org/agendas/sbmO6l 6O3.htm 06/25/2003